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Home My WebLink About1997-01 County Sanitation Districts u mu vwa of the Secreta. of Orange County, County Sanitation District s) 9 84 Ellis Ave ols)/ P.O.Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 92728-8127 FEB 2 61997 Telephone: (714)962-2411 By 101 _ DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, January 22, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, January 22, 1997 at 5:30 p.m., at the Districts'Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: MEMBERS PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel George Brown, Chair, FAHR Burnie Dunlap, Chair, District 13 Pat McGuigan, Chair, OMITS Sheldon Singer, Chair, PDC STAFF PRESENT: Donald F. McIntyre, General Manager ABSENT: Blake P. Anderson, Chief Operations Officer Peer A. Swan, Vice Joint Chair Judith A. Wilson, Chief Administrative Officer Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the December 18, 1996 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. � � C Minutes of the Steering Committee , Page 2 January 22, 1997 REPORT OF THE COMMITTEE CHAIR Committee Chairman Collins announced that Supervisor Steiner has agreed to serve on the Steering Committee, replacing Supervisor Stanton. He also stated that he had received a phone call from Ellen Ray, one of the Districts' employees on the 501 negotiating team, requesting a meeting to discuss the contract. Chairman Collins told her that, because of the way the system was set up, he could not discuss this issue with her. One of their concerns is that the 501 members are being considered "bad guys" General Manager McIntyre also mentioned that he had been contacted by 501 as well. He will be meeting with them this week. The July Joint Board Meeting dale is the same night as the League of Cities meeting and asked that the Committee consider this and readdress it at next month's Steering Committee meeting. REPORT OF THE GENERAL MANAGER General Manager McIntyre called the Directors attention to Item 5 on agenda. As recommendations move forward, it will lake a lot of staff time and there is some concern about how to manage this. A calendar will be prepared to show how much time and effort is anticipated to prepare for these meetings. One option to consider is hiring contract help or consultants. Blake Anderson explained that the contracts for the three phases of the Strategic Plan contain portions that are to be done by consultants. The annexation of Boise Chita was discussed. The agreement was approved in 1991 and Koll paid a portion of the fees up front to expedite the construction of the Slater Avenue Pump Station. Now the question is "what happens if the property is not developed?" Additional discussions will be undertaken. REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff gave the Directors a heads-up on this week's CAL-OSHA hearing on the fire deaths at Plant 2. All but one count have been dismissed. At this time the judge is taking the question of the differences between Section 57 and 58 of the Health and Safety Code under consideration and he has 30 days to make a decision. DISCUSSION ITEMS (Nos. 1-5) 1. Report on meetings with resident members of the Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC) (Judy Wilson) Staff made a concerted effort to increase resident participation on the RAC and at the last meeting there were about 12 new members. However, they were lost during some of the discussions so a special meeting was held on January 9 to brief them on previously presented Y Minutes of the Steering Committee Page 3 January 22, 1997 information. At the PAC 3 Workshop, flow projections were discussed. A suggestion was made by one member that by standardizing manhole covers throughout the county so that each had a minimum of holes, infiltration during rein storms could be reduced dramatically. Former Director Victor Leipzig has joined the PAC. 2. Status of the Disciplinary Hearings (Judy Wilson) At this time, 22 of the terminated employees have filed for unemployment. There have been two hearings, and the judge has suggested having everyone (all 22) in one hearing. The law states that employees are not eligible for unemployment if they are fired for cause. Several demoted employees have returned to work. 3_ Status of Labor Negotiations (Judy Wilson) Negotiations are continuing with 501. The next meeting with SPMT is scheduled for January 31. Chairman Collins suggested that 501 be notified in writing that retro pay is non-negotiable and include the quote "the Boards is resolute." 4. Update on Plant 2 Construction Management Trailer Complex Fire Investigation (Blake Anderson) The Huntington Beach fire department investigator has indicated that all signs point to an electrical short, near a refrigerator in one of the trailers. Fourteen people have offices in the complex and eleven are displaced. An inventory of employees' personal possessions was made. Most of the inspectors have been relocated to a conference trailer, which was not damaged. Other vacant trailers will be relocated to the area for additional office space as needed. Some drawings for on-going work were destroyed. Staff is working with the contractors, consultants and electrical inspectors to try to recreate the records for the as-built drawings. Our insurance coverage includes restoration of records. The Information Technology staff have done a great job making temporary fixes for computers and phones. There is one issue that will have to be addressed: will the Huntington Beach allow another set of temporary trailers? Fire codes are not the same for trailers. Staff is looking at the possibility of available space in the new Maintenance Building. However, if the offices are not replaced, the insurance will not pay the $400,000 estimated loss. As more information is received, staff will report back to the Committee. v Minutes of the Steering Committee Page 4 January22, 1997 5. Review of meeting with OCWD/Ad Hoc Committee re Strategic Plan re OCR Project (Don McIntyre) The response from our Directors at this meeting was positive. The OCWD has guaranteed that they can take 100 mgd of our water. A six-member Joint Advisory Coordination Committee will be formed, with three directors from each agency. Chairman Collins has not made his decision on the Districts' members, however, Directors Swan and Brown have indicated a willingness to serve. There is a real need to get things going on this project. 6. Update on status of Ocean Discharge Permit (Blake Anderson) There is a workshop scheduled for January 24, 1997 to discuss amending the Basin Plan. A hearing will be held in March before formal adoption of the amendment. Then the SWRCB will have to ratify the action. EPA can then make a tentative decision. A permit could be in hand in about 12 months. 7. Discuss preparations for February 1 Steering Committee/EMT Workshop (Judy Wilson) Staff, from managers down to first-line supervisors, are in the process of developing draft critical goals for"97-98. Staff will be asking the Steering Committee members for policy guidance for key budget issues. The recommendations that are determined will be presented to the Executive Committee 'd there is a meeting in February. If not, they will be presented only to the FAHR Committee in March. 8. Review New Directors Orientation Meeting and consider appointments to Working Committees (John Collins) The orientation held on January 18 was very successful. There were 27 participants. The second session is scheduled for February 22 between 9 a.m. and 12 Noon. Chairman Collins said he is still working on committee assignments, and is considering moving some Directors to different committees this year so that they have the opportunity to learn more about the Districts' operations and activities. Recommended Action: No appointments were made by Chairman Collins at this time. 9. Review Agenda Items scheduled to be presented to Committees in February Recommended Action(s): Information item only. CLOSED SESSION There was no closed session. Minutes of the Steering Crmittee Page 5 January 22, 1997 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON ALA SUBSEQUENT_ MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 26, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:57 p.m. bmitted by: n Tappan, Sl e i ig Committee Secretary M\W P OTPN�MINliM�S(RLOMMBNPNJAINUIES JPN .� ' STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, January 22, 1997, was duly posted for public inspection in the main lobby of the Districts'offices on Thursday, January 16, 1997. IN WITNESS WHEREOF, I have hereunto set my/hand w this 22nd day of January, 1997. Penny Kyle, Sec t o ach of the Boards of Directors of Co my Sa ' tion Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 4 of nge County, California Posted: January 16 , 1997, 3,�Q P.M. By: Signature •Pd y�m, COUNTY I NITATION DISTRICTS OF ORA„,;E COUNTY, CALIFORNIA BOARD SECRETARY(2) p January 16, 1997 2411 17141962-2411 mailing address Fcuntem Valley,CA NOTICE OF MEETING 92728-9127 street address: STEERING COMMITTEE 10944 Ellis Avenue Fountain Valley,CA 92708-7018 COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Member OF ORANGE COUNTY, CALIFORNIA Agencies • Cities WEDNESDAY, JANUARY 22, 1997 - 5:30 P.M. Anaheim Brea Buena Park Cypress DISTRICTS' ADMINISTRATIVE OFFICES Foant Fullerton e 10844 ELLIS AVENUE rton Huntington Beech ruing FOUNTAIN VALLEY, CALIFORNIA 92708 Le Habra Le Polo, Las Alamitos Newport Beech Orange Placentia A regular meeting of the Steering Committee of the Joint Boards of Directors Sane Ana Goal Beach of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Stanton County, California, will be held at the above location, date and time. rusdn Ville Park Yorbe Linda County of Orange Sanitary District. Costa Mese Garden Grove Midway Ce, water Districts Irvine Fenah A Public Westewacer end Environmental Management Agency Committed to Protecting the Environment Sines 1954 STEERING COMMITTEE Roll Call: Meeting Dale: January 22, 1997 Meeting Time: 5,30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair . . . . . . . . . . . . . . . . . . Peer A. Swan, Vice Joint Chair . . . . . . . . . . . . . . . George Brown, Chair, FAHR . . . . . . . . . . . . . . . . . Sheldon Singer, Chair, PDC . . . . . . . . . . . . . . . . . Pat McGuigan, Chair, OMTS . . . . . . . . . . . . . . . . . Others Thomas L. Woodruff, General Counsel . . . . . . . . . Staff Present Donald F. McIntyre, General Manager . . . . . . Blake P. Anderson, Asst. General Manager . . . . . . Judith A. Wilson, Asst. General Manager . . . . . . . . Jean Tappan, Secretary . . . . . . . . . . . . . . c: Board Secretary Lenora Crane v v i January 16, 1997 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, JANUARY 22, 1997 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). 1 January 16, 1997 APPROVE MINUTES OF PREVIOUS MEETING RECOMMENDED ACTION: Approve draft minutes of the December 18, 1996 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-9) 1. Report on meetings with resident members of the Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC) (Judy Wilson) 2. Status of the Disciplinary Hearings (Judy Wilson) 3. Status of Labor Negotiations (Judy Wilson) 4. Update on Plant 2 Construction Management Trailer Complex Fire Investigation (Blake Anderson) 5. Review of meeting with OCWD/Ad Hoc Committee re Strategic Plan (Don McIntyre) 6. Update on status of Ocean Discharge Permit (Blake Anderson) 7. Discuss preparations for February 1 Steering Committee/EMT Workshop (Judy Wilson) 8. Review New Directors Orientation Meeting and consider appointments to Working Committees (John Collins) Recommended Action: Appoint Directors to the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration, and Human Resources Committee. 9. Review Agenda Items scheduled to be presented to Committees in February. Recommended Action(s): Information item only. 2 T �• rI January 16, 1997 CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, February 26, 1997. Notice to Committee Membersr For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)965-4400(City Hall) Secretary: Jean Tappan (714)962-2411,Ext 2001 (714)962-0356(Fax) jt H MP.OTAPDMIMG MCOIV 5TA UGENOA AN 3 FO Bd.Sec.I , ❑ COMM.WFo.ITEM eu — a~ ❑ COMINI.ACTION ITEM ITEM ❑ JT.BIDS.CONSENT TRANSMITTAL (NON-CONSENT)IO ❑ JT BIDS DIS S S.DISENT) N p m (NON-CONSENT) ❑ MIBLX:HEARING JT.BOS.MEETING DATE JT.SOS.AGENDA TOM NO. MEETING DATE COMM.M.NO. DISTRICT NO. CONTACT FOR INFORMATION fruuila of Originator) OMTS. ONITS PDC', PDC FAHR: FAHR 2150,Jean Tappan,2001 EXEC: EXEC All STEER: 1/22197 STEER Division No..Name,and Extension JT.BOS: AGENDA WORDING AND RECOMMENDED ACTION(S): ADenda Wordina: DRAFT MINUTES OF DECEMBER 18, 1996 STEERING COMMITTEE (All Districts): The Steering Committee Secretary requests approval of the draft minutes of the previous Steering Committee meeting. Recommended Action(s): Approve Draft Minutes of December 18, 1996 Steering Committee meeting. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed. Negative Declaration Approved on N/A Final EIR Approved an_and Notice of Determination filed!on_ CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES moor it aon Nw Tranrreral TOTAL BUDGETEDAMT.: S SOURCE: CORE JO DISTRICTS NIA N/A N/A N/A Schedulell-im Items'. AMOUNT OF TRANSFER: Scheduleli-me Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS An PROJECT BUDGET First Year in Budget: NIA N/A N/A N/A Master Plan Estimate: Year of First Costs: THIS AITA/ENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AR NIA N/A WA N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NOTAPPLICABLE REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,stale rCT. . —Permanent Limtled Tenn If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES: V ATTACHMENTS AGENDA(List) To Committee: 1. Draft Minutes of December 18, 1996 Signature Date Steering Committee Meeting Division Manager(Or Designee) Signature Date To A. Bds.: 1. Draft Minutes of December 18, 1996 Department Head (Or Designee) Steering Committee Meeting Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background andlor Summary) It c: Department Head AGM-Administration AGM-Operations General Manager i County Sanitation Districts of Orange County,California P.O.Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, December 18, 1996 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, December 18, 1996 at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR STAFF PRESENT: Pat McGuigan, Chair, OMTS Donald F. McIntyre, General Manager Sheldon Singer, Chair, PDC Blake P. Anderson, Chief Operations Officer Judith A. Wilson, Chief Administrative Officer Jean Tappan, Committee Secretary ABSENT: John C. Cox, Jr., Past Joint Chair Roger Stanton, Vice Chair, FAHR APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the November 20, 1996 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. Minutes of the Steering Committee Page 2 December 18, 1996 REPORT OF THE GENERAL MANAGER The General Manager did not make a report. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) 1. COMMITTEE STREAMLINING, General discussion on reducina Committee workload and Staff suggestions. The goal is to try to determine the right balance for information presented to the working committees. Many of the items that are being submitted are information or general discussion items, which Don McIntyre indicated could be included in his monthly letter to the Directors. This would also allow the information to go to all of the Directors, not just members of the working committees. The Committee agreed to this revision. Director Swan asked that action items be listed first on the agenda to avoid losing committee members during discussions of critical items and placing information items at the end of the agenda. The Staff and Steering Committee agreed to this change. Judy Wilson suggested the use of a consent calendar for routine information, i.e. monthly or quarterly reports. Committee members could pull items off the consent calendar if they wish to discuss an item in more detail. Chairman Collins indicated that staff should prepare consent calendars for a couple of months and try to put the more important informational items in the General Manager's Board Letter. Blake Anderson discussed how the revised Delegation of Authority has been working. There are three staff members currently reviewing this document and they will be presenting their findings to the Executive Management Team in January. Their recommendations could affect how approvals are obtained. Don indicated that an audit of the Engineering Department is underway and it also may show items that could be revised to allow staff more latitude in the decision-making process. Chairman Collins indicated that the working committees are responsible for oversight and new or revised policies. Staff should educate the directors at these committee meetings on how the system works. The OMTS Committee is the most important in developing an understanding of how the Districts works. Chairman Collins announced that he will not be making assignments to the committees until the Directors attend at least one orientation session. Director Swan indicated that the committee chairs must understand the operation and activities of the Districts and be able to discuss these with the other Directors. When the agendas are "light,"staff should include educational information items. \., Minutes of the Steering Committee Page 3 December 18, 1996 2. AD HOC COMMITTEE RE STRATEGIC PLAN ISSUES: An expanded agenda for Joint Water Reclamation Coordination Committee meeting now scheduled for Monday, January 20, 1997 at 5 p.m.with OCWD Water Committee on water reclamation and conservation issues was discussed. Don McIntyre expressed concern about the Water District's direction on water reclamation. Their main concern appears to be the cost of the water, not future supply. Their Board has said that until reclaimed water meets MWD rates, they wouldn't want to take any action. It appears that the Districts' Boards may have to play a bigger role. To date, no feedback has been received on our Strategic Planning efforts. In order to shave peaks in flow and provide an option to constructing a new outfall, a 100 MGD reclamation plant is under consideration. Director Swan also provided some additional insight on the activities at OCWD, as well as what the cities in the County will have to do to be able to use reclaimed water, and try to figure out how to pay for a reclaimed water system. So far, water resource management has not been a priority with the cities, and there is a need to educate city officials and other agencies. The two Boards have approved a 50150 partnership to deal with this issue; however, OCWD issued an RFP for a study and they plan on awarding a contract without any input from the Districts. There is some concern about OCWD's ownership of the project. Don McIntyre indicated that he will be meeting with MWD to find out what they are doing on water reclamation. A more detailed agenda will be developed and sent to members of the Ad Hoc Committee for review. After this joint meeting, a decision on how to proceed will be required. Chairman Collins indicated that our Directors need to be educated on the issue of water conservation and reclamation as well, especially with the number of new members joining the Boards in January. 3. GAINSHARING: Don McIntyre introduced this program for discussion only and to find out if it could be politically palatable. At this time, we are moving aggressively in reducing operating costs. It appears that the desired 15% reduction in costs and staffing will be met within three years. Incentives could assist in moving these reductions more quickly. Members of the Executive Management Team would be excluded from any program for political reasons. At this time, the Committee members thought that the PRIDE program, cross training, skill-based pay and broad banding would provide plenty of opportunities to reduce operating costs without adding gainsharing. 4. EARLY RETIREMENT INCENTIVE FOR SELECTED EMPLOYEES: There are several employees who meet one of the two requirements for early retirement. After discussion, the Committee authorized the General Manager to offer the early retirement incentive to selected employees. Staff was also directed to contact an out placement consultant to review the proposed program. Minutes of the Steering Cl ..4nittee Page 4 December 18, 1996 ' 5. REVIEW AGENDA ITEMS SCHEDULED TO BE PRESENTED TO COMMITTEES IN JANUARY: It was decided that the OMITS Committee will not meet in January, and that the PDC Committee meeting will be changed to Wednesday, January 8, 1997 at 5:30 p.m. because of a conflict with a League of Cities meeting. CLOSED SESSION There was no dosed session. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Blake gave the Directors a heads-up on a District 2 project that is necessary on the Santa Ana River Interceptor. SAWPA owns 90% of this line and will be required to participate in the funding. A meeting was held with SAWPA, and at this time their preferred fix would be to move the line out of the riverbed, though they do not have the money available. Staff was directed to determine what an expedited project would require and to concurrently work on negotiating an agreement for funding the work. Director Swan suggested that this matter be presented to the FAHR Committee to consider a bond issue. Blake also gave a brief report on two items on tonight's Boards agenda. The process to repair the Boise Chica sewer needs to start, however, the State is changing the original concept and complicating the issue. Also, the cost of natural gas futures has increased dramatically, although it is still under the authority of the purchasing contract. A new contract may have to be negotiated. Staff updated the Committee members on negotiations with 501. The employees voted down the offer citing the change in shift time and loss of shift differential pay. The next meeting is not scheduled until the middle of January. There was a meeting with the Districts'Assessment and Reinvention Team (DART) and they gave an excellent presentation. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS There will be an Executive Committee meeting on Wednesday, January 29, 1997 to discuss consolidation. The next Steering Committee meeting is scheduled for Wednesday, January 22, 1997 at 5:30 p.m. Minutes of the Steering Cbfflnittee �..� Page 5 December 16, 1996 ADJOURNMENT The Chair declared the meeting adjourned at 7:10 p.m. Submitted by: J Tappan, SteetingtCommittee Secretary X:1 pTRMCL4X W.�M1SIMLOMNNIliOblUlEi pEC Forad.sect IN AGENE ° CCMIN.WFO.REM ,q•�na ° COMM.ACiIONITEJa ITEM ° Jr.SM IXS`°NusNcussooe� TRANSMITTAL ° JT.BDS. ENIT (NONLDNSENTf C m ° Ptl&IC HFJ\RING JT.eDS.MEETaJG nATE JT.SM.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Imholsof Originator) OMITS: OMITS PDC: PDC FAHR: FAHR All 2150,Jean Tappan, Ext. 2001 EXEC. EXECS�{{�� STEER: 122197 STEER 4 Dmsion No.,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordina: AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN FEBRUARY (All Districts): Review of the items scheduled for action discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Commhtee, and the Finance, Administration and Human Resources Committee in February. Recommended Action(s): This is an information item. CEQA REVIEW: Project is Psempl: NOTAPPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved an N/A Final EIR Approved w_and Notice of Determination filed on_ CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO4)ATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES rtwi a�aan ws naepersl TOTAL BUDGETED ANIT.: $ SOURCE: CORE JO DISTRICTS N/A N/A N/A N/A SctieduleRim Items: AMOUNT OF TRANSFER: Scl,eduall-s a Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGEr BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS Air PROJECT BUDGET First Year in Budget: N/A N/A N/A N/A Master Plan Estimate: Year of First Costs. THIS AITA/ENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AR N/A WA WA WA WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? N/A REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE U YES,e�lain m ADDITIONAL INFORMATION section CONCURRENCES: V ATTACHMENTS.,,AGENDA(List) To Committee: 1. Signature Date Division Manager(Or Designee) Signature Date To Jt. Bds.: t. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(aackgraurni anNor Surmrary) Staff routinely prepares a listing of items that are scheduled to be presented to the working committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in February: OMTS Committee: 1. Award LIMS Contract 2. Actions re Report on Microfiltration Study Results 3. Update on EMA Competitiveness Action Plan (information Rem) 4. Report on Air Toxics Emission Inventory and Health Risk Assessment(information Rem) S. Amend agreement with Air Products and Chemicals, Inc.to provide Operations, Maintenance and Service for Operating the Districts'Oxygen Generation System 6. Authorize Purchase of Spare Turbo Charger with Cooper Energy Services at a cost not to exceed$61,000 plus tax 7. Authorization to fund ($55,000)and implement the Industrial Laundries Pollution Prevention Incentive Program PDC Committee: 1. Approve Addendum No.6 to PSA with CH2M Hill for Expansion of Existing Computerized Monitoring Systems and Control Systems at Plants 1 and 2,Job No.J-31 2. Award Professional Services Agreement for Area Classfication Study for Plant Nos. 1 and 2.,Job No.J-35 3. Authorize Phase II of the Strategic Plan,Job No.J10-4 4. Award Professional Services Agreement re Solids Storage Rehabilitation and Automation,Job No.J-46 5. Amendment of Existing Resolutions to Allow for Establishing Blanket PSAs for Small Projects 6. Approve Change Order No.6 to Secondary Treatment Expansion at Plant No. 1,Job No. Pl-36-2 7. Approve Change Order Nos.9 and 10,and Closeout Agreement, Priority Projects Elements of Miscellaneous Improvements to Facilities at Plant No.1,Job No. Pi-38-2 8. Approve Change Order Nos.7 and 8,and Closeout Agreement,Operations Center Expansion at Plant No.2,Job No.P2-23-5-1 9. Approve Utility Agreement with Caltrans for Reimbursement of Costs to CSD 2 for Pothole Work for Modifications to Portions of Euclid Trunk Sewer and Euclid Interceptor Sewer for 1-5 Widening Project,Seg."C°,Contract No.2-35 10. Approve Plans and Specs for Improvements to Main Street Pump Station,Contract No. 7-7-1 11. Approve Change Order No.6 to Slater Avenue Pump Station Sewer System Improvements, Contract No. 11-17-1 FAHR Committee: 1. Tour of new Human Resources Office Area at Plant No. 1 2. Approve Second Quarter Investment Program Update 3. Consideration of Collection System Maintenance Alternatives and Recommendation 4. Consideration of Budget Assumptions and Fiscal Policies for 1997-98 5. Receive and file Second Quarter Budget and Performance Review 6. Discussion of Future Staffing Levels jt