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Home My WebLink About1996-12 County Sanitation Districts of Orange County,California In the Ohrce of the Secreta �" �+ P.O. Box 8127 • 10844 Ellis Avenue County Sanitation Diatricl s� Fountain Valley,CA 92728-8127 ?fy Telephone: (714)962-2411 JAN 221997 DRAFT By /1 MINUTES OF THE STEERING COMMITTEE Wednesday, December 18, 1996 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, December 18, 1996 at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR STAFF PRESENT: Pat McGuigan, Chair, OMTS Donald F. McIntyre, General Manager Sheldon Singer, Chair, PDC Blake P. Anderson, Chief Operations Officer Judith A. Wilson, Chief Administrative Officer Jean Tappan, Committee Secretary ABSENT: John C. Cox, Jr., Past Joint Chair Roger Stanton, Vice Chair, FAHR APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the November 20, 1996 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. Minutes of the Steering Committee , Page 2 December 18, 1996 REPORT OF THE GENERAL MANAGER The General Manager did not make a report. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) 1. COMMITTEE STREAMLINING: General discussion on reducing Committee workload and Staff succestions The goal is to try to determine the right balance for information presented to the working committees. Many of the items that are being submitted are information or general discussion items, which Don McIntyre indicated could be included in his monthly letter to the Directors. This would also allow the information to go to all of the Directors, not just members of the working committees. The Committee agreed to this revision. Director Swan asked that action items be listed first on the agenda to avoid losing committee members during discussions of critical items and placing information items at the end of the agenda. The Staff and Steering Committee agreed to this change. Judy Wilson suggested the use of a consent calendar for routine information, i.e. monthly or quarterly reports. Committee members could pull hems off the consent calendar if they wish to discuss an item in more detail. Chairman Collins indicated that staff should prepare consent calendars for a couple of months and try to put the more important informational items in the General Manager's Board Letter. Blake Anderson discussed how the revised Delegation of Authority has been working. There are three staff members currently reviewing this document and they will be presenting their findings to the Executive Management Team in January. Their recommendations could affect how approvals are obtained. Don indicated that an audit of the Engineering Department is underway and it also may show items that could be revised to allow staff more latitude in the decision-making process. Chairman Collins indicated that the working committees are responsible for oversight and new or revised policies. Staff should educate the directors at these committee meetings on how the system works. The OMTS Committee is the most important in developing an understanding of how the Districts works. Chairman Collins announced that he will not be making assignments to the committees until the Directors attend at least one orientation session. Director Swan indicated that the committee chairs must understand the operation and activities of the Districts and be able to discuss these with the other Directors. When the agendas are "light," staff should include educational information items. Minutes of the Steering Committee Page 3 December 18, 1996 2. AD HOC COMMITTEE RE STRATEGIC PLAN ISSUES: An expanded agenda for Joint Water Reclamation Coordination Committee meeting now scheduled for Monday, January 20, 1997 at 5 p.m. with OCWD Water Committee on water reclamation and conservation issues was discussed. Don McIntyre expressed concern about the Water District's direction on water reclamation. Their main concern appears to be the cost of the water, not future supply. Their Board has said that until reclaimed water meets MWD rates, they wouldn't want to take any action. It appears that the Districts' Boards may have to play a bigger role. To date, no feedback has been received on our Strategic Planning efforts. In order to shave peaks in flow and provide an option to constructing a new outfall, a 100 MGD reclamation plant is under consideration. Director Swan also provided some additional insight on the activities at OCWD, as well as what the cities in the County will have to do to be able to use reclaimed water, and try to figure out how to pay for a reclaimed water system. So far, water resource management has not been a priority with the cities, and there is a need to educate city officials and other agencies. The two Boards have approved a 50150 partnership to deal with this issue; however, OCWD issued an RFP for a study and they plan on awarding a contract without any input from the Districts. There is some concern about OCWD's ownership of the project. Don McIntyre indicated that he will be meeting with MWD to find out what they are doing on water reclamation. A more detailed agenda will be developed and sent to members of the Ad Hoc Committee for review. After this joint meeting, a decision on haw to proceed will be required. Chairman Collins indicated that our Directors need to be educated on the issue of water conservation and reclamation as well, especially with the number of new members joining the Boards in January. 3. GAINSHARING: Don McIntyre introduced this program for discussion only and to find out if it could be politically palatable. At this time,we are moving aggressively in reducing operating costs. It appears that the desired 15% reduction in costs and staffing will be met within three years. Incentives could assist in moving these reductions more quickly. Members of the Executive Management Team would be excluded from any program for political reasons. At this time, the Committee members thought that the PRIDE program, cross training, skill-based pay and broad banding would provide plenty of opportunities to reduce operating costs without adding gainsharing. 4. EARLY RETIREMENT INCENTIVE FOR SELECTED EMPLOYEES: There are several employees who meet one of the two requirements for early retirement. After discussion, the Committee authorized the General Manager to offer the early retirement incentive to selected employees. Staff was also directed to contact an out placement consultant to review the proposed program. Minutes of the Steering C4. ittee Page 4 December 18, 1996 5. REVIEW AGENDA ITEMS SCHEDULED TO BE PRESENTED TO COMMITTEES IN JANUARY: It was decided that the OMTS Committee will not meet in January, and that the PDC Committee meeting will be changed to Wednesday, January 8, 1997 at 5:30 p.m. because of a conflict with a League of Cities meeting. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Blake gave the Directors a heads-up on a District 2 project that is necessary on the Santa Ana River Interceptor. SAWPA owns 90% of this line and will be required to participate in the funding. A meeting was held with SAWPA, and at this time their preferred fix would be to move the line out of the riverbed, though they do not have the money available. Staff was directed to determine what an expedited project would require and to concurrently work on negotiating an agreement for funding the work. Director Swan suggested that this matter be presented to the FAHR Committee to consider a bond issue. Blake also gave a brief report on two items on tonight's Boards agenda. The process to repair the Bolsa Chica sewer needs to start, however, the Stale is changing the original concept and complicating the issue. Also, the cost of natural gas futures has increased dramatically, although it is still under the authority of the purchasing contract. A new contract may have to be negotiated. Staff updated the Committee members on negotiations with 501. The employees voted down the offer citing the change in shift time and loss of shift differential pay. The next meeting is not scheduled until the middle of January. There was a meeting with the Districts'Assessment and Reinvention Team (DART) and they gave an excellent presentation. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS There will be an Executive Committee meeting on Wednesday, January 29, 1997 to discuss consolidation. The next Steering Committee meeting is scheduled for Wednesday, January 22, 1997 at 5:30 p.m. 1 Minutes of the Steering Cedmittee Page 5 December 18, 1995 ADJOURNMENT The Chair declared the meeting adjourned at 7:10 p.m. Submitted by: afi Tappan, St rig Committee Secretary k�v.mn�ww�rarm^m.ca✓rmenoccwiwures occ STATE OF CALIFORNIA ) )SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, December 18, 1996, was duly posted for public inspection in the main lobby of the Districts' offices on December 12, 1996. IN WITNESS WHEREOF, I have hereunto set Au�v my hand this 18th day of December, 1996. Penny Kyle, re a each of the Boards of Directors of unfy a itation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 o Orange County, California Poste ece b 12 , 1996, '7"• P.M. By: ignature 611 ��%PG�V,� COUNTY L",,,VITATION DISTRICTS OF ORAwrE COUNTY, CALIFORNIA BOARD SECRETARY (2) December 12, 1996 thane: (714)962-2411 mailing address: P.O. Box 8127 Fountain valley.CA NOTICE OF MEETING 927268127 street address: STEERING COMMITTEE 10844 Blls Avenue Fountain Valle,CA 227087018 COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Member OF ORANGE COUNTY, CALIFORNIA Agencies • Cities WEDNESDAY, DECEMBER 18, 1996 - 5:30 P.M. Anaheim area Buena Park Cypress DISTRICTS' ADMINISTRATIVE OFFICES Fountain Valley Fullart.y 10844 ELLIS AVENUE "°""ngt°" sea`" Irvine a Beach FOUNTAIN VALLEY, CALIFORNIA 92708 La "ears La Palma Los Alamitos Newport Beech Orange Placaraa A regular meeting of the Steering Committee of the Joint Boards of Directors Santa Are Seal Beach of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Stanton County, California, will be held at the above location, date and time. mson One Perk Yorks Linde County of Orange Sanitary Districts Cast° Meso Garden Grove Midway City Water Districts Irvine Punch A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: December 18. 1995 Meeting Time: 5:30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair . . . . . . . . . . . . . . . . . . Peer A. Swan, Vice Joint Chair . . . . . . . . . . . . . . . George Brown, Chair, FAHR . . . . . . . . . . . . . . . . . Sheldon Singer, Chair, PDC . . . . . . . . . . . . . . . . . Pat McGuigan, Chair, OMTS . . . . . . . . . . . . . . . . . _ Roger Stanton, Vice Chair, FAHR . . . . . . . . . . . . . John Cox, Jr., Past Joint Chair . . . . . . . . . . . . . . . Others Thomas L. Woodruff, General Counsel . . . . . . . . . Staff Present Donald F. McIntyre, General Manager . . . . . . . . . . Blake P. Anderson, Asst. General Manager . . . . . . _ Judith A. Wilson, Asst. General Manager . . . . . . . . Jean Tappan, Secretary . . . . . . . . . . . . . . . . . . . . c: Board Secretary Lenora Crane December 12, 1996 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, DECEMBER 18, 1996 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 64954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). 1 December 18, 1996 APPROVE MINUTES OF PREVIOUS MEETING Recommended Action: Approve draft minutes of the November 20, 1996 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-5) 1. COMMITTEE STREAMLINING: A. General discussion on reducing Committee workload. B. Staff suggestions for streamlining. 2. AD HOC COMMITTEE RE STRATEGIC PLAN ISSUES: A. Frequency of Meeting Dales B. Agenda for Joint Water Reclamation Coordination Committee meeting with OCWD Water Committee on water reclamation (date changed from January 15, 1997 to January 20, 1997 at 5 p.m.) 3. GAINSHARING: A. General discussion on concept of gainsharing. 4. EARLY RETIREMENT INCENTIVE FOR SELECTED EMPLOYEES: Recommended Action: Authorize staff to proceed. 5. REVIEW AGENDA ITEMS SCHEDULED TO BE PRESENTED TO COMMITTEES IN JANUARY: Recommended Action: Information item only. CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. 2 December 18, 1996 Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for Wednesday, January 22, 1997. Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair. John Collins (714)9654400(City Hall) Secretary. Jean Tappan (714)962-2411, Ext.2001 (714)962-0356(Fax) jt H AWP.DTAWAOisG 40MMl9SDEMGENDA DEC 3 For Bd.$ea t I AGEN( ❑ COMM.INFO.ITEM ❑ COMM.ACTION ITEM ITEM ❑ JT.SOS,CONSENT TRANSMITTAL ❑ Jr.SOS.DRCUSSION ro ro (NON-CONSENT) ❑ PUBLIC HEARING JT.BDS.MEETWG DATE Jr.80S.AGENDA ITEM NO, MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMITS: OMITS PDC: POO FANS: FAHR 2150,Jean Tappan,2001 EXEC: EXEC All STEER: 12/18/96 STEER Division No.,Name,and Extension JT.SDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: DRAFT MINUTES OF NOVEMBER 20, 1996 STEERING COMMITTEE (All Districts): The Steering Committee Secretary requests approval of the draft minutes of the previous Steering Committee meeting. Recommended Action(s): Approve Draft Minutes of November 20, 1996 Steering Committee meeting. CEOA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved!an N/A Final EIR Approved on and Notice of Determination filed on BUDGET INFORMATION N/A CURRENTYEAR CURRENTYEAR- YEAR-TOZATE REVISED BUDGET TOTAL BUDGETED AMT.: $ BUDGET AMOUNT TOZATE BUDGET BALANCE TOTAL SOURCE: CORF JO DISTRICTS EXPENDITURES U.'aw,pwemo.Ienl SchedulefUne Item: N/A N/A N/A N/A AMOUNT OF TRANSFER: SchedulefUne Item: AITIPROJECT COST INFORMATION ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,state number. — Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Draft Minutes of111/20/96 Steering Signature Date Committee Meeting Division Manager(Or Designee) Signature Date To Jt.Bela.: 1. Draft Minutes of 1120196 Steering Department Head (Or Designee) Committee Meeting Signature Date Assistant General Manager(Or Designee) ADDRIONAL INFORMATION(Bw*gm d 61�.Summery) Attached are the draft minutes of the November 20, 1996 Steering Committee for review. i< c: Department Head AGM-Administration AGM-Operations General Manager County Sanitation Districts v of Orange County,California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, November 20, 1996 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, November 20, 1996, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR STAFF PRESENT: Pat McGuigan, Chair, OMTS Donald F. McIntyre, General Manager Sheldon Singer, Chair, PDC Blake P. Anderson,Chief Operations Officer Roger Stanton, Vice Chair, FAHR Judith A. Wilson, Chief Administrative Officer Michael Petennan, Director of Human Resources ABSENT: Jean Tappan, Committee Secretary John C. Cox, Jr., Past Joint Chair APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the October 23, 1996 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. r Minutes of the Steering Committee Page 2 November 20, 1996 REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER General Manager Don McIntyre indicated that a letter may be forthcoming from the Orange County Water District requesting that a meeting of the OCWD Water Committee meet with a group from our Board to discuss water reclamation in Orange County. Don suggested that this issue be referred to the Ad Hoc Committee re Strategic Plan at their December 5 meeting to decide the logistics. Don also mentioned that with Director Leipzig leaving the Board there will be an opening on the Ad Hoc Committee. Chair Collins recommended Director Dettloff be asked to serve. The Steering Committee members agreed. Action Item: Staff will contact Director Dettloff and discuss this with her. Chief Operations Officer Blake Anderson updated the members on the status of the Boise Chica sewer project. The State has notified the Parks Department that the project could receive $1 million from the deficiencies fund. Director of Technical Services Nancy Wheatley was in Sacramento today, November 20, to discuss the replacement project with a Legislative Analyst, who did not make a decision. However, if a "no" decision is not forthcoming by December 6, the project will automatically be funded. At that time, the agreement will be finalized with the Bolsa Chica Stale Parks staff. REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that Chino Basin and Western Municipal Water Districts both pulled the approval of the SAWPA Guarantee from their agendas at their Board meetings. No reason was given. The SAWPA agreement is on the agenda for the Joint Boards meeting; the Steering Committee agreed that they will recommend that it be pulled. Chair John Collins suggested that a letter be sent to these agencies stating that they have not lived up to the good faith commitments they made in their meeting of October 25, and as a result it may be necessary to revert to the existing 1972 agreement. This issue will be discussed with the Directors at tonight's Joint Boards meeting. DISCUSSION ITEMS (Nos. 1-4) 1. Status Report on Labor Negotiations: Chief Administrative Officer Judy Wilson said that negotiations with OCFA and 501 are moving ahead and complimented the efforts of Human Resources Director Mike Peterman and the labor consultant. Mike advised the Committee members of the FAHR Committee's recommendations, and indicated that he is meeting daily with these groups. The OCEA contract ends November 21 and they have scheduled, what he hopes, is the final meeting. This group has been extremely cooperative throughout the negotiations. Negotiations with 501 have hit a snag, but could be completed by next week. Minutes of the Steering Committee Page 3 November 20, 1996 A discussion about Long-Term Disability followed with a split vote on whether to recommend it to the Joint Boards. After discussion, it was recommended that the Steering Committee support the FAHR Committee's recommendation to the Joint Boards with added provisional guidelines. This issue is scheduled for discussion in Closed Session. Negotiations with the Supervisors and Professionals will be more difficult. 2. Status Report on Results of Investigation: Don McIntyre updated the members on the numbers of employees involved in the four discipline levels. Skelly hearings for terminated employees ended Monday. There have been twelve resignations. Most employees have signed Conditional Employment Agreements that require twenty-four month probation. Jim Coleman of CMS has been speaking to all employees, holding separate meetings for first-line supervisors, managers, the Executive Management Team, and all other employees. He has been addressing the findings of the investigation and what should now be done to correct these deficiencies. The key point is comprehensive training for first-line supervisors to enable them to identify problems, communicate, discipline and train their employees. Don indicated that Linda Eisman, Training Manager, intends to develop a curriculum for this training program which will result in a certificate program that all supervisors must successfully complete. This program will be expanded to include managers. Director Stanton endorsed the program and staff for recognizing the importance of this type of training. 4. Review Agenda Items Scheduled to be Presented to Committees in December The only working committee that will be meeting in December is FAHR. It is anticipated that negotiations with OCEA and 501 may be complete and ready for presentation to the Directors at the December Joint Board meeting. There are several other important issues that need to be discussed, and whether negotiations have been finalized or not, the meeting should be held. The schedule for meetings in January was also discussed. Action Item: Board Secretary to notice the following meeting dates: OMTS: January 8, 1997 at 5:30 p.m. PDC: January 9, 1997 at 5:30 p.m. FAHR: January 15, 1997 at 5:30 p.m. Steering: January 22, 1997 at 5:30 p.m. A. Bds.: January 22, 1997 at 7:30 p.m. Exec.: If required, January 29, 1997 at 5:30 p.m. Director Collins also announced that nine directors will be leaving the Boards and he will be hosting a reception for all Directors, Executive Management and Board Secretary staff on December 18, immediately following the Joint Boards meeting. 3. Discussion of Committee System and Best Use of Directors'Time: Chair Collins expressed his concern about the number and quality of presentations being made to the working committees. Because some Directors have asked for additional information on items of interest to them, staff is having difficulty with just how much information is enough. To be safe, presentations are being made on the majority of the items. The mission of these committees is to provide Minutes of the Steering G,.;iittee V../ Page 4 November 20, 1996 oversight and direction on policy issues, issues of significance, and budget impacts. Judy Wilson suggested that some of these informational items could be included in the General Manager's Board Letter, and if a Director would like more information, the responsible staff person, or department head, could be contacted. Staff will be receiving additional training in December on Agenda Item Transmittal preparation, and this information will be relayed. Action Item: Agendize discussion on ways to make presentation information more meaningful, as well as determining specific guidelines for items that require committee review. Chair Collins also mentioned that there will be openings on the Joint Boards and several committees, and he is sending a letter to the mayors of cities that have vacancies asking that they or their appointee be prepared to actively participate in the Districts' governance. Director Swan suggested that the Joint Chair hold off making appointments to working committees until the Directors have attended the orientation meetings. Director Brown suggested including the dates of all meetings so that potential Board members will know what is involved. Don mentioned that he would like to receive input from the Directors on the goals and objectives for'97/98, and that they be developed jointly with staff. The new Directors will have to have several orientation sessions in order to bring them up to speed. Director Brown suggested giving the PAC and RAC presentations at these sessions, as they provide the best overview. Action Item: Agendize discussion of'97/98 goals and objectives meetings for December 18, 1996 Steering Committee. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for December 18, 1996 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:02 p.m. Submitted by: Jean Tappan, Steering Committee Secretary H\WRMAUDMIMC� MM1BFDEQMINUI . V For Btl.Sec.I _ AGENT. . ., ❑ COMA.INFO.ITEM ❑ COMM.ACTION ITEM ITEM ❑ JT.SOS.CONSENT TRANSMITTAL ❑ JT.BDS.OIS N q� (NON-0ONSENT)CUSSIENT) ❑ PUBLIC HEARING Jr.SOS,MEETING DATE JT.EDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO, DISTRICT NO. CONTACT FOR INFORMATION C A (InNals of Originator) OMTS: OMITS TVI PDC: PDC FAHR: FAHR All 2150,Judy Wilson,2005 EXEC: EXEC STEER: 12/18/96 STEER Division No.,Name,and Extension JT.BDS AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: COMMITTEE STREAMLINING. Staff recommends consideration of Committee consent calendars for routine items, use of the Board Letter for information items, and further delegation of authority to the General Manager for change orders under$50,000 as options to further streamline the Committee process. Recommended Action(s): Seek direction from Steering Committee. CEQA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed Negative Declaration Approved on Final ER Approved on and Notice of Determination fled on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Ra.l Bala.pl..uana.nl TOTAL BUDGETED AMT.: $ N/A N/A N/A N/A SOURCE: CORE JO DISTRICTS Schedulell-he Items: AMOUNT OF TRANSFER: Schedulell-ine Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: N/A N/A N/A N/A Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES If YES,state number: Permanent Limited Term IfYES,explain in ADDITIONAL INFORMATION section R-.IVIM Pagel of 2 H]W P.DTAWDMIN\GMISTR-COMML961DECU 201.AIT CONCURRENCES: ATTACHMENTS TO ,VDA(list) To Commalee: 1�/' Signature Date Division Manager(Or Designee) Signature Date To Jt.Ods.: 1. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Staff will discuss ways to streamline committee procedures. JAW:jt c: AGM-Operations General Manager Board Secretary R..walvwe Page 2 of 2 H:1WP.DTAWDMINIGMZTR-COMMUSIDECtl ZM AIT AGENT,, , ITEM TRANSMITTAL MEETING DATE DISTRICT NO. CONTACT FOR INFORMATION (InNals of Originator) OMTS: PDC: FANR: ALL 3730,Tom Dawes,5080 EXEC: STEER:12-1846 Dlvislon No.,Name,and Extension JT.BDS: H'l AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: INFORMATION ITEM RE JOINT MEETING OF ORANGE COUNTY WATER DISTRICT (OCWD) WATER ISSUES COMMITTEE AND AD HOC COMMITTEE RE STRATEGIC PLAN: A joint meeting is scheduled for January 20, 1997 for the two committees to discuss both Water Reclamation and CSDOC's Strategic Plan. Recommended Action(s): None. CEQA REMW. Project Is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declambon Approved on wA Final EIR Approved on_and NoUce of Detenninelbn Root on_ CURRENT BUDGET/COST CURRENTYEAR CURRENT YEAR. YEAR-TOZATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO ATE BUDGET BALANCE TOTAL EXPENDITURES f*ami e�avk p.rs Tranz�y TOTAL BUDGETED AMT.: $ $250,000 $0 $250,000 $250,000 SOURCE: CORF Sd*duknlm Items:C.9 AMOUNT OF TRANSFER: Schedule/Ulte Item TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS Art PROJECT BUDGET FM Year in Budget 19M $250,000.00 $0.00 $0.00 $250,000.00 Mauler Plan Estimate:75,500,000 Year of First Costs. THIS AITIVENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AT WA WA N/A $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO YES REQUIRES BOARD POLICY ACTION? NO YES NOT APPLICABLE If YES,elate number. _Pemmet _Umited Tenn If YES,explain in ADDITIONAL INFORMATION section Ra W 1b 66 Page 1 of 2 J9W PDOQ1AGENDA\STEERINGCOM\950I CONCUR,/(i�///�1�/�Ef¢"�/ ATTACHMENTS T0. iNDA(Ust) v "Gl'`�CGt,�'�ii To Commltlee: 1. Signature Date OMalon Manager(Or Designee) Signature Date To Jt.Bde.: 1. Deparsnent Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The proposed meeting of OCWD's Water Issues Committee and CSDOC's Ad Hoc Committee re Strategic Plan will provide an update on the OCR Project, the Water Reclamation Project under study for the last two years and CSDOC's Strategic Plan and focus issues of wmmon interest. A preliminary agenda follows: AGENDA Date: January 20, 1997 Time: 5:00 p.m. Place: CSDOC's Administrative Offices 10844 Ellis Avenue, Fountain Valley I. Welcome It. Overview of OCWD-CSDOC's OCR Project (OCWD, 30 Minutes) • RFO for Preliminary Engineering and CEOA Work • Project Schedule III. Overview of CSDOC's Strategic Plan with emphasis on peak flow reduction IV. Discussion re Cost Sharing V. Other TMD:dl c: Department Head AGM-Administration AGM-Operations General Manager Re,n•a I n W Page 2 of 2 J\W PDOCAGENDA\STEERING.COMG65 01 Fnred.sect _� AGEN.,_,, ❑ „ O GOhM.WFO.REM ITEM COM.a.ACTONITEM ° Jr.MS.CONVENT❑ TRANSMITTAL JT.BDS SCUSSION - oro (NONCONSENT) O PUBLIC HEARING Jr.SM.MEETING DATE Jr.MS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (lnitiala or Origwtor) OMITS: OMITS PDC: PDC FAHR: FAHR 2150, Don McIntyre,2000 EXEC: EXEC All STEER: 12/1 B/96 STEER Division No.,Name,and Extencian JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Aaenda Wording: GAINSHARING: The General Manager requests the Steering Committee discuss the issue of GAINSHARING. Recommended Action(s): Information item. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on None Final EIR Approved on and Notice of Determination gktl on CURRENT BUDGETICOST CURRENT YEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES RBI a.avw wu.TnnYnq TOTAL BUDGETED AMT.: $ N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS Schedua ine Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGETCHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: N/A N/A N/A N/A Master Plan Estimate: Year of First Costs: THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDEDPROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AR N/A WA N/A WA WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES If YES,stale number: Permanent Limited Term II YES.explain in ADDITIONAL INFORMATION secgan B.we tvwa Page 1 of 2 H:\W P.DTANDMINtGMISTR-COMMl96'DECU 203AIT CONCURRENCES: ATTACHMENTS TO( NDA(Usp To Committee: 1. Chan depicting Potential Galnshare Allocations Signature Date Division Manager(Or Designee) Signature Dote To Jt.Bds.: 1. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) As you know, the concept of gainsharing, which is receiving increased attention by those progressive agencies that are committed to aggressively pursuing reinvention, is a concept that provides for sharing cost savings with the agency and its employees. While there are a variety of programs in place, the one we refer to most frequently is the one at Seattle Metro where the savings are shared between the agency, the ratepayers and the employees. Theirs is a very complicated formula, and we would not suggest adopting it, but the concept of gainsharing is one that we believe would create an environment for more aggressive cost savings than can be realized from a strictly command-and-control philosophy. Although we have no specific formula in mind,we do want to discuss it with the Steering Committee as a program that might be implemented in conjunction with the implementation of cross training, skill-based pay and broad banding. These programs are provided as reopeners in both the OCFA and 501 contracts. The cost per MGD is perhaps the obvious baseline that might be used, and we are attaching a chart that shows the calculations for total savings and allocations to employees. This specific example shows a reduction of$10 per MG, resulting in an annual savings to the agency of$894,000 based on 245 MGD, with a resultant$406 per year to each of our estimated 550 employees. (This example assumes the employees received 25% of the savings.) We would recommend exempting Executive Management from this program because of the availability of the merit pay system. Another approach would be to simply use the year end net JO expense, which for 1995-96 was$48,700,000, and provide for some sharing of a percentage of that number that might be realized at the end of 1996-97, for example. I personalty think that this has some advantage over the first approach because of the impact of the Flow factor in the cost per MGD which can fluctuate and is not a factor controlled by the Districts. I believe that the potential for several percentage points improvement or reduction in costs is quite possible during the next three years because of our stated goal of 15% reduction in staff and other identified cost reductions. As the organization stablizes at that level, there may be relatively smaller gains possible in the future, and the benefits of this program may be short lived. It Is, however, a concept that is wholly consistent with our re-engineering efforts and one that we would ask the Steering Committee to be prepared to discuss this at the next meeting. DFM:jt c: Department Head AGM-Administration AGM-Operations General Manager R.n.M1vE99 Page 2 of 2 H:1W P.DTAW DMINIGMISTR-COMMMUEC112D3.AR 12/11/96 L Potential Gainshare Allocations Based Upon Reducing Cost Per Million Gallons Results 25%Gainsham Reducing Results in Total Savings Of: Payments to 550 Employees Of: Per MG !nl 235med 0240mod 0245mad 0 50mad 0 235m,d 0240mad 0245mad Sg250m¢d $ 1.00 $ 86.000 $ 88.000 $ 89,000 $ 91,000 $ 39 $ 40 $ 40 S 41 1.50 129,000 131.000 134,000 137,000 59 60 61 62 2.00 172,000 175.000 179,000 183.000 78 80 81 83 2.50 214.000 219.000 224.000 228.000 97 100 102 104 3.00 257,000 263,000 268,000 274,000 117 120 122 125 3.50 300,000 307,000 313,000 319.000 136 140 142 145 4.00 343,000 350,000 358,000 365.000 156 159 163 166 4.50 386,000 394,000 402.000 411,000 175 179 183 187 5.00 429.000 438.000 447.000 456,000 195 199 203 207 5.50 472.000 482.000 492,000 502.000 215 219 224 228 6.00 515.000 526.000 537,000 548.000 234 239 2" 249 6.50 558.000 569.000 581,000 593.000 254 259 264 270 7.00 600,000 613.000 626,000 639.000 273 279 285 290 7.50 643,000 657.000 671,000 684.000 292 299 305 311 8.00 686.000 701,000 715,000 730.000 312 319 325 332 8.50 729.000 745.000 760,000 776.000 331 339 345 353 9.00 772,000 788.000 805.000 821.000 351 358 366 373 9.50 815.000 832,000 850,090 867.000 370 378 386 394 10.00 858,000 876,000 894,000 913.000 390 398 406 415 10.50 901.000 920,000 939.000 958.000 410 418 427 435 11.00 944,000 964,000 984,000 1.004 000 429 438 447 456 11.50 986.000 1,007,000 1,028,000 1.049,000 448 458 467 477 12.00 1.029,000 1,051,000 1,073,000 1,095,000 468 478 488 498 12.50 1,072,000 1.095.000 1,118,000 1.141.000 487 498 508 519 13.00 1,115,000 1.139.000 1.163.000 1.186.000 507 518 529 539 13.50 1,158,000 1.183.000 1.207,000 1.232,000 526 538 549 560 14.00 1,201,000 1.226,000 1,252,000 1.278.000 546 557 569 581 14.50 1,244.000 1,270.000 1,297,000 1.323.000 565 577 590 601 15.00 1,287,000 1.314.000 1.341.000 1,369.000 585 597 610 622 15.50 1,330,000 1,358.000 1.386.000 1,414.000 605 617 630 643 16.00 1,372.000 1.402.000 1,431,000 1,460,000 624 637 650 664 16.50 1,415.000 1,445,000 1,476,000 1,506.000 643 657 671 685 17.00 1,458,000 1,489.000 1,520.000 1.551,000 663 677 691 705 17.50 1,501.000 1,533.000 1,565,000 1.597.000 682 697 711 726 18.00 1.544,000 1,577,000 1,610,000 1,643,000 702 717 732 747 18.50 1,587.000 1,621,000 1,654,000 1,688,000 721 737 752 767 19.00 1,630,000 1,664.000 1.699,000 1.734.000 741 756 772 788 19.50 1.673.000 1,708.000 1,744.000 1.779,000 760 776 793 809 20.00 1,716,000 1.752,000 1,789,000 1.825.000 780 796 813 830 GAL CHG3.XLS 5.23 PM FmrM_sm-L s AGENL ❑ COMA.INFO.REM � ❑ COMM.ACTIONITEM ITEM ❑ J .MS.CONSENT O Jr.SOS,DISCUSSION TRANSMITTAL (NON-CONSENT) no ❑ PUBLIC HEARING JT.MS.MEETWG DATE JT.MS.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS PDC: PDC FAHR: FAHR 2150,Don McIntyre,2000 EXEC: EXEC All STEER: 12/18/96 STEER Diwion No.,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordino: SPECIAL EARLY RETIREMENT INCENTIVE FOR SELECTED EMPLOYEES: The General Manager requests that the authority to offer a specific Early Retirement Incentive to select employees, resulting in Costs of less than $50,000 per employee. Recommended Action(s): Authorize staff to proceed. CEGA REVIEW: Project is Exempt: NOTAPPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Dale Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on and Notice of Determination filed on September 1996 CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (rwi e.asn w�T.,�y�rsl TOTAL BUDGETED AMT.: $ SOURCE: CORF JO DISTRICTS Schedule/1-me Items: AMOUNT OF TRANSFER: Scheduleft-re Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget $0.00 Master Plan Estimate. Year of First Costr THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 WILL PROJECT REQUIRE ADDmONAI-PERSONNEL? No REQUIRES BOARD POUCY ACTON? NO If YES,stale number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Rnx 12fi s Page 1 of 2 H BWP OTAWDMINIGMISTR-COMM3 0EC\1204.AIT CONCURRENCES: ATTACHMENTS TOE JDA(List) �r `/ To CommNee: 1. Signature Date Division Manager(Or Designee) Signature Date To Jr.ads, t. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) As you know, for the past three years the Boards have authorized staff to administer an early retirement program for eligible employees. Eligibility is based on State statutes for County Retirement Systems which require a minimum of ten years of service and attaining age 50. This program, we believe, has been quite successful because without exception it provides for decreases of staff in a way that benefits the employee and the agency. We have determined that there are certain select employees who meet the age requirement and in some instances exceed the age requirement but, for various reasons, do not have the required ten years in OCERS. In some instances, these employees hold key positions, but are regarded as less productive than would be desired. It is probable that it would be difficult to base termination on failure to perform, but their attitudes are such that they are not consistent contributing members of the agency. In the two instances at hand, the employees are over 60 years old and have 7-3/4 and 8 years of service in OCERS. To satisfy the tenure requirement would require a cash equivalency investment to bring their retirement funds up to the ten year requirement. Those amounts are $31,750 and $32,500, respectively. While this is less than the$50,000 authority of the General Manager for most expenditures, because this is a new policy and since in these instances both of the positions would be expected to be filled, staff wanted to discuss this with the Steering Committee to receive their direction on how to proceed. We do believe that this is consistent with the philosophy of early retirement. It would be a major contribution to productivity and morale of the agency, and I recommend it for your consideration. DFM:jt c: Department Head AGM-Administration AGM-Operations General Manager R..v.a rawe Page 2 of 2 H:1W P.DTAW DMINIGMISTR-COMM%MEC11704.AIT F�,Sd s.< , AGEN, ❑ COMM INFO.REM ❑ COMA.ACTION ITEM ITEM a ❑ JT.SDS.CONSENT TRANSMITTAL ❑ NON-CONSENT) NSENT) b o MON-CONSENT) ❑ PUBLIC HEARING Jr.SEC.MEETING DATE JT,BDS.AGENDA ITEM NO, MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION _(Initials of Originator) OMTS: OMITS PDC: PRO FAHR: FAHR 2150,Jean Tappan, Ext.2001 EXEC: EXEC All STEER: 12/18/96 STEER Division No.,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): AGenda Wording: AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN JANUARY (All Districts): Review of the items scheduled for action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee in January. Recommended Action(s): This is an information item. CEGA REVIEW: Project is Exempt: NOTAPPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Data Notice of Exemption Filed Negative Declaration Approved on N/A Final EIR Approved on and Notice of Detemtination fled on CURRENT BUDGET/COST CURRENTYEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES poll e.deI TOTAL BUDGETED AMT.: $ N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedulef-ine Item: TOTAL PROJECTBUDGET ORIGINALBUDGET PRIMOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget: N/A N/A N/A N/A Master Plan Estimate: Year of First Costs: THIS AITIVENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTEDTHIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A WA WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOT APPLICABLE If YES,state number. _Permanent Limited Term IfYES,explain in ADDITIONAL INFORMATION section R-..d ITIM Page 1 of 2 H:\W P.DTA"MIN\GM\STR-COMMVIS\DECNITS-JAN.AIT CONCURRENCES: ATTACHMENTS TO A DA(lhp �A TO Committee: 1. Signature Date Division Manager(Or Designee) Signature Date To Jt.ads.: t. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) Staff routinely prepares a listing of hems that are scheduled to be presented to the working committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these hems early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in January: OMITS Committee: 1. Award LIMS Contract 2. Actions re Report on Micro9ltration Study Results 3. Update on EMA Competitiveness Action Plan Qnformation hem) 4. Report on Air Toxics Emission Inventory and Health Risk Assessment(information item) PDC Committee: 1. Approve Addendum No.6 to Professional Services Agreement with CH21VI Hill re Job No.J-31, Expansion of Existing Computerized Monitoring Systems and Control Systems at Plants 1 and 2 2. Approve Professional Services Agreement for Job No.J-35,Area Classification Study for Plant Nos. 1 and 2 3. Approve Professional Services Agreement for Job No.J40-3,Strategic Plan 4. Approve Professional Services Agreement with Camp Dresser&McKee,and Approve License and Reimbursement Agreement with State of California Department of Parks and Recreation to Job No.J43,Rehabilitation of Boise Chico State Beach Sewerage System 5. Actions re Job No. P1-52,66 kv Substation at Plant No.1 6. Approve Change Orders Nos.10 and 11,and Closeout Agreement for Jobs Nos.P1- 36-1.P11-38-1, P11-384,J-17-2,and P243-3. 7. Approve Addendum No.6 to PSA with Carollo Engineers re Secondary Treatment Improvements at Plant No. 1,Job No.P1-36-2,and Secondary Treatment Expansion at Plant No.2,Job No. 13242-2 8. Approve Change Order No. 1 to construction contract for Jobs Nos.P2-35-3,P7-38-5, P246,and 132-55 9. Approve Change Order No.5 to Contract No.5-37-3, Replacement of Pacific Cowl Highway Gravity Sewer between the Bitter Point Pump Station and Pacific Coast Highway FAHR Committee: 1. Actions re Investment Program/Portfolio Maturity 2. Review Staffing of Districts Subsequent to Investigation and Early Retirement Incentive Program(information hem) 3. Actions to Deferred Compensation Compliance with Federal Laws 4. Progress Report on Removal of Obsolete Inventory(information item) 5. Status Report on User Fees and Capital Program (information item) 6. Actions re Supervisory and Professionals MOU JT c: General Manager AGM-Administration AGM-Operations s,„„v,M,vo Page 2 of 2 H:%W P.DTAADMINIGM{STR-COMMGMECNITSJANAIT