The URL can be used to link to this page

Home My WebLink About1996-09 County Sanitation Districts F,ED v of Orange County,California In the Office of the Secretarryy .... P.O. Box 8127 a 10844 Ellis Avenue NCo 1ny S Y n gfrs)y Fountain Valley,CA 92728-8127 // TT Telephone: (714) 962-2411 0 T. 31996 REVISED BY MINUTES OF THE STEERING COMMITTEE WEDNESDAY, SEPTEMBER 25, 1996 AT 5:30 P.M. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, September 25, 1996, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: Present: Staff Present: John Collins, Joint Chair t Don McIntyre, General Manager Peer Swan, Vice Joint Chair Blake Anderson, Chief Operations Officer George Brown, Chair, FAHR Committee Judy Wilson, Chief Administrative Officer Pat McGuigan, Chair, OMTS Committee Nancy Wheatley, Director of Technical Services Sheldon Singer, Chair, PDC Committee Jean Tappan, Committee Secretary Absent: Others Present: Roger Stanton, Vice Chair, FAHR Committee Terry Andrus, Counsel John Cox, Past Joint Chair APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. APPROVAL OF MINUTES MOTION: Approve the draft minutes of the August 28, 1996 Steering Committee meeting. MOTION APPROVED UNANIMOUSLY. Minutes of the Steering Committee Meeting Page 2 September 25, 1996 REPORT OF THE COMMITTEE CHAIR The Committee Chair requested the formation of an Ad Hoc Committee to Establish Evaluation and Weighting Criteria for Evaluating Alternatives in the Strategic Plan. The members will be Directors Leipzig, Swan, Griffin, Singer, McGuigan, Brown and Collins. Gail Lynch of Carollo Engineers will also be requested to attend these meetings, the first to be held Wednesday, October 9, 1996 at 4 p.m. Chair Collins also complimented staff on the workshop held Saturday, September 21. There were 19 Directors in attendance. Director Brown will be speaking to the issue at the Board meeting immediately following this meeting, to encourage Directors to attend future RAC and PAC meetings, as well as the quarterly workshops. Director Swan again requested that a "state-of-the-plants" report be presented by staff. After discussion, it was decided that the question about the need for this report will be presented at the monthly OMTS Committee meeting. Action: Bob Ooten, Director of Operations, will be making a preentation on the state of the Operations and Maintenance Department and will be responsible for addressing the issue and proposing a format for it. At a FAHR Committee in the fall of 1994 when the auditors presented their report, Director Swan asked them about the County Investment Pool. At that time the auditors said that the pool was in good shape and did not recommend making any changes. OCWD was told the same thing by their auditors and as a result, they have decided to sue the auditors, based on that advice. Action: Judy Wilson will try to find the tape and/or notes from that meeting for verification purposes and report back to the Committee. Director Swan also gave the Committee members a heads-up on the activities of IRWD regarding the Orange County bankruptcy. As matters unfold, he will bring this issue to the attention of the Steering Committee and the FAHR Committee. Action: Judy Wilson to perform research as requested and report back to the Steering Committee before going to the FAHR Committee. REPORT OF THE GENERAL MANAGER The General Manager did not make a report. Motion: It was moved and seconded to move the item on Executive Management evaluations (Item 2)to Closed Session, and to add a discussion item on the hiring of a consultant to assist staff with NPDES permit issues. MOTION UNANIMOUSLY CARRIED. REPORT OF THE CHIEF OPERATIONS OFFICER The Chief Operations Officer did not make a report. Minutes of the Steering Committee Meeting Page 3 September 25, 1996 REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-3) 1. AGREEMENT WITH SAWPA: Staff seeks Steering Committee recommendation on action by the Joint Boards concerning the new agreement with SAWPA since one SAWPA member agency has failed to execute the Continuing Guarantee associated with the agreement. Action: Determine which of several options are preferred by the Districts to charge and tolled from SAWPA for ownership of capacity rights and the use of Districts'joint operating treatment and disposal facilities. Nancy Wheatley updated the members on the status of the SAWPA agreement and outlined the options. After much discussion, it was decided that Chair Collins would meet with the chairman of Chino Basin Municipal Water District to discuss the problems with the agreement and to try to reach an understanding so that the issue could be finalized, and report back to the staff and the Steering Committee. Action: Staff will prepare a matrix detailing the terms of the existing agreement and the proposed agreement for the Chair's use at the meeting. 2. EXECUTIVE MANAGEMENT TEAM EVALUATIONS AND SALARIES: The General Manager will present findings on executive management salaries. Evaluation information to be handed out at the meeting. Action: This is an information item and was moved to Closed Session for discussion only. 3. AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN OCTOBER (All Districts): Review of the items scheduled for October action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee Action: Information item only. Minutes of the Steering bwhmittee Meeting Page 4 September 25, 1996 CLOSED SESSION The Committee convened in closed session at 7:12 p.m. pursuant to Government Code Section 54957 so that the General Manager could discuss the performance evaluations and equity adjustments and reclassifications for certain members of the Executive Management staff. The Committee affirmed the recommendations of the General Manager without objection as set forth in the Confidential Minutes on file with the Board Secretary. The Committee reconvened in Open Session at 7:29 p.m. There were no actions taken at the meeting. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY A discussion on hiring a legal consultant to assist with water quality standards legal analyses followed. Motion: It was moved that staff hire a firth that has a history of working with the Regional Water Quality Control Board and has access to special counsel with expertise in these activities. MOTION PASSED UNANIMOUSLY. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for October 23, 1996. ADJOURNMENT The Chair declared the meeting adjourned at 7:30 p.m. Submitted by: J appan, Committel S cretary mANfxnrroMsxrsR:OMM19]lSERMMNE4.SEV STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, September 25, 1996, was duly posted for public inspection in the main lobby of the Districts' offices on September 19, 1996. IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of September, 1996. Penny Kyle, S eta f each of the Boards of Directors of u ty a itation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California Posted: September 19 , 1996, P.M. By: Signature .yaoc�pmmvcommyws��e�m DISTRIBUTION LIST FOR STEERING COMMITTEE PACKAGE: TOTAL NUMBER OF COMPLETE PACKAGES: 27 NOTICES AND AGENDA ONLY: 3 Committee Members: (6) John C. Cox, Jr., Joint Chair Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR John J. Collins, Chair, PDC Pat McGuigan, Chair, OMTS Roger Stanton, Vice Chair, FAHR Staff: (19) Penny Kyle (2) Don McIntyre Blake Anderson Judy Wilson Ed Hodges (2) David Ludwin (2) Bob Ooten (1) Mike Peterman (1) Gary Streed (2) Michelle Tuchman (1) Nancy Wheatley (2) Tom Woodruff(1) Jean Tappan Corinna Chaudhry Extras: (2) Notice and Agenda only (3) Lobby Chris Knap Extra COUNTY �ANITATIONDISTRICTS OF DR,-,GE COUNTY, CALIFORNIA September 19, 1996 phone: NOTICE OF MEETING n141962-2411 mairirg aa4ress: STEERING COMMITTEE PO. Box 8127 Po huon Valleµ CA 9272"127 COUNTY SANITATION DISTRICTS `,3'GLBd�de Blis Avenue NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 FdohAwntain Valley,CA 92705-701 B OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, SEPTEMBER 25, 1996 - 5:30 P.M. Member Agendas DISTRICTS' ADMINISTRATIVE OFFICES cRi85 108" ELLIS AVENUE Anaheim Brea FOUNTAIN VALLEY, CALIFORNIA 92708 Buena Park Cypress Fountain ✓alley Fullerton Hundrgtan Beach Irvine A regular meeting of the Steering Committee of the Joint Boards of Directors La Habra La Palma of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Las Alioudic County, California, will be held at the above location, date and time. Newport Beach Orange Placentia Sara An Seal Beach Starch Tustin Wild Park Yorbe Linda County of Orange sanitary Districts Costa Mesa Saraen Greve Midway City Water Districts Irvine Ranch A Public Wastewater and Environmental Management Agency committed to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: September 25, 1996 Meeting Time: 5:30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair . . . . . . . . . . . . . . . Peer A. Swan, Vice Joint Chair . . . . . . . . . . . . George Brown, Chair, FAHR . . . . . . . . . . . . . _ Sheldon Singer, Chair, PDC . . . . . . . . . . . . . . _ Pat McGuigan, Chair, OMTS . . . . . . . . . . . . . Roger Stanton, Vice Chair, FAHR . . . . . . . . . _ John C. Cox, Jr., Past Joint Chair . . . . . . . . . . Others Thomas L. Woodruff, General Counsel . . . . Staff Present Donald F. McIntyre, General Manager . . . . . . Blake P. Anderson, Asst. General Manager . . Judith A. Wilson, Asst. General Manager . . . . Jean Tappan, Secretary . . . . . . . . . . . . . . . . . c: Board Secretary Lenora Crane September 19, 1996 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA SEPTEMBER 25, 1996 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). APPROVE MINUTES OF PREVIOUS MEETING Recommended Action: Approve draft minutes of the August 28, 1996 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF CHIEF OPERATIONS OFFICER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-3) 1. AGREEMENT WITH SAWPA: Staff seeks Steering Committee recommendation on action by the Joint Boards concerning the new agreement with SAWPA since one SAWPA member agency has failed to execute the Continuing Guarantee associated with the agreement. Recommended Action: Determine which of several options are preferred by the Districts to charge and collect from SAWPA for ownership of capacity rights and the use of Districts'joint operating treatment and disposal facilities. 2. EXECUTIVE MANAGEMENT EVALUATION AND SALARIES: The Chief Administrative Officer will present findings on executive management salaries. Evaluation information to be handed out at the meeting. Recommended Action: This is an information item. 3. AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN OCTOBER (All Districts): Review of the items scheduled for October action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee Recommended Action: Information item only. CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the SteeringCommittee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential ligitation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for October 23, 1996. NOTICE TO COMMITTEE MEMBERS For any questions on the agenda or to place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714) 965-4400 (City Hall) Secretary: Jean Tappan (714) 962-2411, Ext. 2001 (714) 962-0356 (Fax) jt JiWPDOOWSTA CWWNSSEV ENOP SEP 1 AGENaa1 ITEM ti a ya TRANSMITTAL a11T p J' ➢ �J�,/ ��`^ MEETING DATE e SCA9ID �.,� DISTRICT NO. CONTACT FOR INFORMATION t�i G (Initials of Onginalm) OMITS: DR7Tx� c PDC: FAHR: FXHR rs 2150,Jean Tappan,2001 EXEC: EO «J. -?. All STEER: 925/96 :STEER`. Division No.,Name,and Exlemion JT.SDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordirl DRAFT MINUTES OF AUGUST 28, 1996 STEERING COMMITTEE (All Districts): The Steering Committee Secretary requests approval of the draft minutes of the previous Steering Committee meeting. Recommended Action(s): Approve Draft Minutes of August 28, 1996 Steering Committee. CEQA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on_and Notice of Determination filed!on_ BUDGET INFORMATION N/A CURRENTYEAR CURRENTYEAR. YEAR-TO-DATE REVISED BUDGET TOTAL BUDGETED Al $ BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL SOURCE: CORF JO DISTRICTS EXPENDITURES (anal Budge plus Tnnslem) Schedule/Lim Item: N/A NIA N/A N/A AMOUNT OF TRANSFER: Schedule/Une Item: AITIPROJECT COST INFORMATION ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,stale number _Permanent Limited Term If YES,explain In ADDITIONAL INFORMATION section CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Draft Minutes of 828/96 Steering Signature Date Committee Meeting Division Manager(Or Designee) Signature Date To Jt. Bds.: 1. Draft Minutes of 828/96 Steering Department Head (Or Designee) Committee Meeting Signature Date Assistant General Manager(Or Designee) r DMTS tee Date sparo R71idefl PeuM+a`r�ed to AOOITIONAL INFORMATION(Background andlor Summary) JT c: Department Head AGM-Administration AGM-Operations General Manager J:\WPDOC\GM\STR-COMM36 EPAUG-MIN.AIT Page 2 of Revision: 8128196 County Sanitation Districts of Orange County,California P.O.Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, August 28, 1996 - 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos, 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, August 28, 1996, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: Present: STAFF PRESENT: John J. Collins, Joint Chair Blake P. Anderson, Assistant General Manager Peer A. Swan, Vice Joint Chair Judith A. Wilson, Assistant General Manager George Brown, Chair, FAHR Jean Tappan, Committee Secretary Pat McGuigan, Chair, OMTS Sheldon Singer, Chair, PDC bsent: John C. Cox, Jr., Past Joint Chair Roger Stanton, Vice Chair, FAHR (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) APPROVAL OF MINUTES The minutes of the July 24, 1996 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Meeting Page 2 Augusl28, 1996 (5) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER AND GENERAL COUNSEL (a) The Committee Chairman announced that while the agenda is short for the Joint Board meeting tonight, it could be a long meeting bemuse of the dosed session items. It was moved, seconded and passed to add to discussion items under Agenda Item (6); (d) a discussion of the agreement with the Orange County Water District for GAP water, and (a) the Silverado Construction Company dewatering issue. (b) There was no report by the General Manager bemuse he was on vacation. (c) There was no report by Counsel. (6) DISCUSSION ITEMS (a) Orange County Reclamation Proiect. Blake Anderson gave the members of the Steering Committee an update on the status of the project as well as some background information bemuse the Districts has received an unsolicited proposal from Wheelabrator-Carcllo (W-C) on this project which could prove to be very advantageous to the Districts, as well as moving the reclamation project towards completion. It appears that the major stumbling blocks for the project in the eyes of the Orange County Water District are funding and rate impacts. Blake described the activities that are underway, including several research studies. The W-C proposal, a "what-ir proposal, would provide the finance, design, construction, operation and maintenance of the 100 mgd reclamation project through a private contract with a prenegotiated rate of return, open books, and a fast-track construction project. Any reclamation project could significantly reduce the amount of water going through the outfall, resulting in large savings, and would change the recommendations in the Strategic Plan. With a start date of 1997, the project could be on line by 1999-2000. This project has been discussed with Bill Mills, and W-C will be making a presentation to OCWD staff on September 9. The Committee members indicated that if the project pencils out, they will continue to listen. The largest issue at this time is whether this project could be sole- sourced. Staff has requested an opinion from General Counsel. Staff will keep the Steering Committee updated on this very interesting project proposal. r Minutes of the Steering Committee Meeting Page 3 August 28, 1996 (b) Update on Labor Negotiations. Judy Wilson reported that negotiations are underway with Local 501. The first meeting is scheduled for September 4. A proposal has also been received from the Professional and Supervisory Group. They are requesting that their negotiations also begin at this time. Judy also discussed the role of the labor negotiators that the Districts have hired. (c) September Working Committee Agenda Items. The items being presented to the Committees in September were discussed. There are two items relating to the Boise Chita sewer replacement, a contract for the design and a reimbursement agreement. New issues have surfaced which could cause some delay. Among those are the need for the state to get capital authorization to proceed. Blake also mentioned that the Surfriders have asked for an update on the status of this project. If the state is having problems getting authorization, the Surfriders may be willing to assist in a PR campaign. Chair Collins expressed his concern that we will still be blamed for this problem. The public will perceive the Districts as being at fault and that's why we're fixing the sewer for the state, or that the Districts has so much money we can afford to fix the slate's problem. He stated that we need to improve the public relations. He is also concerned that the state has never publicly stated that they are at fault as well as acknowledging that we have offered to help. Directors Brown and Swan suggested that the only way to get people's attention is to close the beach by going to the Orange County Health Department and expressing our concern. However, the only way the OC Health Department can close the beach is if the bacterial numbers are not being met. (d) Negotiations with OCWD for GAP Water. Staff is seeking authorization to re- negotiate the purchase of GAP water from the Orange County Water District. The issues to be discussed include the pricing, term of the agreement and interruptibility,of service. (e) Dewatering Problems re East Foothill Transportation Corridor. Silverado Construction is the contractor on this project which has encountered very high groundwater at an under crossing and has asked for our help in solving this problem, which is located in District 14 and in IRWD's service area. There are two issues. The first is dewatering during construction (about 2.2 mgd) and the second is dewater after construction (about 500,000 gpd). At the time the project was designed, it was thought that the water could be discharged to Peters Canyon Wash, however, the nitrate concentrations are too high. The present thinking is that IRWD will charge for conveying the water to our Main Street Pump Station and then we would back out the 2.2 mgd coming from District 14 and we would then charge the normal O&M costs and annual capital costs for the two years of construction dewatering. Director Swan indicated that there is a possibility of discharging to a desaher in the Minutes of the Steering Committee Meeting Page 4 August 28, 1996 future, and that would eliminate some of the problems. At this time the plan is to present the agreement to the October committees and the Boards. Judy mentioned that there is also a need for an agreement with the Transportation Corridor Agency and Cal-Trans and that there will be wording that makes the agreement transferrable in the future. This is an example of the types of issues the newly formed Rate Advisory Committee will be addressing in coming months. (7) CLOSED SESSION There was no closed session. (8) OTHER BUSINESS There was no other business discussed. (9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING Director Swan suggested that a status report be made to the OMTS Committee on how the plant is operating, indicating any problems and fixes. (10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT No matters were identified. (11) CONSIDERATION OF UPCOMING MEETINGS Director McGuigan announced that because there was only one item scheduled for the OMTS Committee in September, she would be announcing at the Joint Boards Meeting that the September 4, 1996 OMITS Committee meeting will be canceled. The next meeting of the Steering Committee has been scheduled for September 25, 1996 at 5:30 p.m. Minutes of the Steering Committee Meeting Page 5 August 28, 1996 (12) ADJOURNMENT The Steering Committee adjourned at approximately 7:05 p.m. Submitted by: tL. ^ En Tappan, Ste in Committee Secretary RDUL WWVR{ M�UUb82888.MIN , wsr ` f AGENf.,) ITEM ry� TRANSMITTAL 1 PIRG A? MEETING MEETING DATE MM fD NO DISTRICT NO. CONTACT FOR INFORMATION LLM Initlsleof Originator) OMTS: ' ur PDCFAHR: : Donald F.McIntyre EXEC � FJtEC: TEER STEER:925 Divison No.,Name.and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTIONS): ADenda Wordin0: AGREEMENT WITH SAWPA: Staff seeks Steering Committee recommendation on action by the Joint Boards concerning the new agreement with SAWPA since one SAWPA member agency has failed to execute the Continuing Guarantee associated with the agreement. Recommended Action(s): Determine which of several options are preferred by the Districts to charge and collect from SAWPA for ownership of capacity rights and the use of Districts'joint operating treatment and disposal facilities. CEQA REVIEW: Protect is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Dale Notice of Exemption Filed: Negative Declaration Approved on July 24, 1996 Final EIR Approved on and Notice of Determination filed on FUNDS BUDGETED: Total: NA CURRENT YEAR CURRENTYEAR-TO- YEAR-TO-0ATE TOTAL REVISED SOURCE: COUP JO DISTRICTS BUDGET AMOUNT DATE EXPENDRURES BUDGET PROJECT COST SchedulalLine Item: BALANCE AMOUNT OF TRANSFER: NA NA NA ScheduWUm Item: NA WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO CONSISTENT WITH BOARD POLICY? NOTAPPLICABLE If YES,state number. Permanent Limited Tenn CONCURRENCES: ATTACHMENTS TO AGENDA(Ust) Signature Data Division Manager(Or Designee) To Committee: 1. Memorandum from General Counwi to General Manager dated September 5,199S 2. Letter from General Counsel to Executive Director of Signature Date Chino Basin dated August 30, 1996. Department Head(Or Designee) To A.ads.: 1. Signature Date Assistant General Manager(Or Designee) CSDOC 0 P.O.Box 8127 0 Fountain Valley,CA 92728-8127 0 (714)962-2411 sv` OMTSCO' PDCCOMM. FANI,M "JOINT BOARDS I� 'Nnisi"ee`m': "�� •� 'Fomatne6 tot —.— ADDITIONAL INFORMATION(Background and/or Sunnnary) The attached memorandum from General Counsel indicates that the Chino Basin Municipal Water District has refused to execute the Continuing Guarantee associated with the new agreement between the Districts and the Santa Ana River Watershed Project Authority (SAWPA). The four other SAWPA members have executed the Continuing Guarantee and the chair of the SAWPA Commission has executed the agreement itself on behalf of SAWPA. General Counsel has noted that this leaves the Districts with a question as to whether to proceed with the new agreement or take action based upon the 1972 agreement, which remains in force. Absent action by the Joint Boards, the status quo, namely that SAWPA uses treatment and disposal capacity in excess of the amount that it has purchased, will remain. In other words, SAWPA will continue to discharge to the Districts' JO facilities without having paid a capital charge for the necessary capacity rights in those facilities. It should be noted that SAWPA pays annual O&M fees for the actual treatment and disposal of its wastewater. SAWPA is presently discharging over 8 mgd on average and has purchased only 8 mgd. Some options available to the Districts are as follows: 1. Execute the new agreement between the Districts and SAWPA with the four Continuing Guarantees, which would require SAWPA to purchase an additional 1 mgd of treatment and disposal capacity, and continue to negotiate with Chino Basin on the terms of the Continuing Guarantee. 2. Make a unilateral change to the 1972 Agreement to allow SAWPA to purchase capacity for average flows in increments of 1 mgd (the 1972 agreement requires purchase in 5 mgd increments for peak capacity), and authorize Staff(1) to bill SAWPA for an additional 1 mgd of capacity under the terms of the 1972 agreement and (2) to rescind the prior invoices for purchase by SAWPA of 5 mgd. 3. Authorize General Counsel to sue SAWPA and Chino Basin, the guarantor of the 1972 Agreement, for the amount of the outstanding invoices. Staff seeks the Steering Committee's direction on recommendations for Joint Boards action. c: Department Head AGM-Administration AGM-Operations General Manager JdWPVI510%SVSTEER.AIT Page 2 of Remlon: 8/196 � WVOmccso� WOODRUFF, SPRADLIN& SMkft APvosrscwv Gvco . MEMORANDUM TO: Mr. Donald F. McIntyre General Manager FROM: General Counsel DATE: September 5, 1996 RE: Proposed Agreement Between SAWPA, County Sanitation Districts and SAWPA Member Agencies I regretfully must report to you that I have been advised this date by counsel for the Chino Basin Municipal Water District that they have refused to execute the Continuing Guaranty Agreement between Chino Basin Municipal Water District and the County Sanitation Districts. As you know, this Continuing Guaranty is a critical part of the overall new capacity agreement that has been executed between SAWPA and the County Sanitation Districts. 1 have been advised that the reason for disapproval by taking no action had nothing to do with the form or content of the Continuing Guaranty, but rather because Chino Basin Municipal Water District has determined to undertake a complete re-evaluation of their entire relationship with SAWPA. One or more of their Board Members believe that SAWPA should be fully responsible for ail the financial obligations, including those owing to the County Sanitation Districts, and that the Member Agencies should not have to be placed in a position of surety. They believe that if SAWPA is unable to have that status and stature, then they question the worthiness of whether SAWPA should even exist. They are going to apparently try to explore a new financing and revenue protection structure by and among SAWPA and the member entities. In all candor, I do not foresee a resolution of that aspect for many months. The Sanitation Districts are now faced with the following issue: Should we proceed to execute the new Wastewater Capacity Agreement between SAWPA and the Districts without having all five of the SAWPA Member Agencies execute the Continuing Guaranty? As you will recall from discussions that were undertaken by members of both of our Boards of Directors and the Board Committees, they felt strongly that a guaranty was important in view of historical practices at SAWPA. The Districts could consider proceeding on the basis of having four guarantees, and excluding Chino Basin Municipal Water District. � V Mr. Donald F. McIntyre General Manager September 5, 1996 Page 2 1 would submit, however, that the other four SAWPA Members would be outraged at that action by our Districts, in that it would effectively allow probably the largest discharger to the SARI line to not have assumed the same obligations as the other members. To corny the worst case scenario further, if there was a default by SAWPA and we chose to pursue the surety guaranty of the individual members, we would have no contractual basis to seek recovery from Chino Basin, and thus not only would we not recover 100% except on an implied contract theory from Chino Basin Municipal Water District, but the litigation could also become considerably more complex by not having one of the member entities there having to defend our claim of right under the surety agreement. The Districts, of course, have the option to just proceed without any guarantees whatsoever, but I believe that it is a management and policy decision that has to be considered in light of all the facts, including, of course, the issues of Chino Basin Municipal Water District re-evaluating the status of SAWPA. I await your directive. THOMAS L. WOODRUFF GENERAL COUNSEL TLW'mm cc: Mr. Blake Anderson Ms. Judith A. Wilson Ms. Nancy J. Wheatley 3000-0001z W18 1 08-30 96 11:54AM FROM WOODRUFP SPRADLINETC TO 9626957 P002/003 L.,Prma WOODRUFF, SPRADL]N & SntART A Prnrt�,�„�u "1Y1 SOVIll PALceLSINtiK[,]Yffil)Wl,0YM'Qj,G 91r]bYTdl•1>Iq]]bA0] 1AX(714)QMMI �Mk rnngrog pFEer FAi O,gseszsos August 30, 1996 Dr. Robb Quincy General Manager Chino Basin Municipal Water District SQU Cherry Avenue, Building A Fontana, Ca. M35 Re: Continuing Guaranty with County Sanitation Districts of Orange County Dear Dr. Quincy: As a confirmation of our discussion on August 29, 1996, please accept this letter, on behalf of the County Sanitation Districts of Orange County, as our understanding and agreement that in the event the Sanitation Districts, because of an uncured default by SAWPA affording the rights to pursue a remedy against the Member Agencies of SAWPA, including Chino Basin Municipal Water District, that the Sanitation Districts will, at the time of initialing legal proceedings to enforce their rights, file an action against SAWPA concurrently with any action that may be filed against Chino Basin or any of the other Member Agencies. I am authorized to make this representation on behalf of the Sanitation Districts, because that has always been the Gear intention of the parties, including the Sanitation Districts, and because all of the attorneys recognized at the time of drafting the Agreement that such concurrent action against all parties would be inevitable, it simply was not specifically spelled out in the Agreement The primary intention of Paragraph 7A of the Continuing Guaranty is as I have described in my letter to the Chino Basin's General Counsel dated August 16, 1996, to provide that the Sanitation Districts were not obligated to first litigate all the way to judgment against SAWPA, and then, in the event the judgment could not be satisfied, to commence litigation against any of the Guarantor Member Agencies. lblcfcMCv].IN.f 66CTIO.Y.L09 KMR.NCIYCAIWdR.uMLuvuNY�.a01MWO.mW vIDOL L p.Q.Ippp1 V.P®�'Rl.r®L lS W HY•LNmM1IDu 16lMLUIR.tItlYM1 P.�lY¢•NIOM L®SS i¢o.¢au,.lWaN®L aauT.Y..MI�L W✓�.ut®.0 9RAOIM.NANL,.TI.iIYAW LLa®OP O6-30-96 11 :54AM FR0M W00➢RUFF SPRA➢LINETC TO 9626951 P003/003 p Dr. Robb Quincy August 30, 1996 Page 2 1 trust and hope that this letter of representation can and will be relied upon by your governing Board, thus allowing them to approve the Continuing Guaranty as previously submitted, and which they will be considering at their September 4, 1996 Board Meeting. I believe by proceeding in this manner, without actually revising the Agreement Itself, will avoid the necessity of one or more of the Member Agencies having to take the Continuing Guaranty back to their respective governing Boards for action, thus resulting in an - - additional delay. I want to thank you and the Board Members for your efforts to bring this to a successful resolution. Very truly yours, WOODRUFF, SPRADLIN &SMART THOMAS L. WOODRUFF GENERAL COUNSEL-CSDOC cc: Mr. D.F. McIntyre Mr. B.P. Anderson Ms. N.J. Wheatley J. Cihigoyenetche, Esq. Y 'a AGENE ITEM . .. D „ TRANSMITTAL as ,•. �� ,Bii3 AG1(EMBy{�� "' - � j s 4 � � r , MEETING DATE CpM(g' {k}IQ ' DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMITS: POO: FAHR: Z. '`` All 2150, Don McIntyre, 2000 EXEC: STEER:925/96 ^F'"'...".��'z" Division No.,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED-ACTION(S): Agenda Wording: EXECUTIVE MANAGEMENT EVALUATION AND SALARIES: The Chief Administrative Officer will present findings on executive management Salaries. Evaluation information to be handed out at the meeting. Recommended Action(s): This is an information item only. CEQA REVIEW: Project Is Exempt: NOTAPPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Data Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on and Notice of Determination filed on BUDGET INFORMATION CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET TOTAL BUDGETED AMT.: $ BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL SOURCE: CORF JO DISTRICTS EXPENDITURES Rdm Buipix pus rrmnren) Schedule(Line Bem: N/A N/A N/A N/A AMOUNT OF TRANSFER: Schedued ine Item: AIT/PROJECT COST INFORMATION ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT PO,CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,stale number. _Permanent Limited Tenn If YES,explain In ADDITIONAL INFORMATION section CSDOC 0 P.O. Boa 012r 0 Fountain Valley.CA 92729-0127 0 (714)962-2a11 Q CONCURRENCES: `.J ATTACHMENTS ',.,IGENDA(List) c To Committee: 1. Matrix regarding Executive Management y` Classifications. Signature Date Division Manager(Or Designee) To JL Bids.: 1. Matrix regarding Executive Management Signature Date Classifications. Department Head (Or Designee) Signature Data Assistant General Manager(Or Designee) OMTS COMM. PDC COMM. '.FAHR COMM. JOINT BOARDS Meeting Date: :Approved: Amended: Forwarded to: ADDITIONAL INFORMATION(Background and/or Summary) c: Department Head AGM-Administration AGM-Operations General Manager J\WPDOC\GM\STR-COMM\g6\SEP\EJ(ECSALAIT Page 2 of 2 Revision:9118196 .,.�.. Competitive Position of �ewvj y e...rw Executive Management Classifications current Dlebiet 'Date n+ ant . Mar9aE Oafs " %Variance ;! Monthly o; - Molithty. Monthly Monthly CSDOC Pay nits' I�pay Harvey Pey Range PAY Pay to classification Mih Mid Mai l�� RgtO :' Source Min Mld Max a Rate Mkt Pa GM 11.500 1 12.213 13.703 15.193 13.885 .20.7% 2 7.112 9,231 11,350 II'me 2.5% 3 11.821 .2.8% 4 11,700 -1.7% 5 4,947 7.947 10,947 7,532 34.5% 6 ' it,842 -3.0% 7 11.040 12.230 13.419 13,419 .18.7% 8 ' 14,661 .27.5% 9 ' 13,970 .21.5% 10 11,583 -0]% Avg 0,828 "i. 10,779 12.727 12,162 AGM 7.500 8,750 10,000 10,3W 1 10,405 11,667 12,928 12,487 .21% 3 9.876 4% 5 2,654 6.014 9.373 g736 35% 7 7,625 8,448 9.270 9,270 10% 8 ' 12,597 -M% 9 ' 12,t31 -18% 10 ' 9,533 7% AV, 6,896 _'. 9,709 10624 10,376 +1% Dir,GSA 6,834 8,546 10.259 7.940 No Malchea 01r,OpslMaint 6,834 8,546 10,259 7,940 1 7,587 8.507 9.427 9.427 .18.7% 2 5,am 7.371 8,798 am .9.4% 3 6,397 7.232 8,066 7,701 3.0% 5 3,927 6.486 9,044 5,989 24.6% 6 7,438 9,888 10,742 9,668 .21.8% 7 7,255 8.037 8.818 8,818 .11.1% 8 9,293 10.419 11,545 11,545 -45.4% 10 ' 7,5W 5.5% Avg 6,834 8,246 -.9A91 '8,667 4.2% Dir,Tech Svcs 6,834 8.546 10,259 8,06E 1 9,084 10,188 11,287 10,610 .31.5% 2 5.944 7.371 8,798 7,464 7.5% 3 4,641 5,931 7,020 6.701 16.9% 4 8,042 0.3% 5 3.927 8,486 9,044 5,989 26.8% 6 7.438 9,665 10.742 8.973 -11.2% 8 9,293 10,419 11,545 11,545 43.1% Avg 6,766.. '. 8,040 ti91739 1 5.475 4.0% Dir,Ens 6,834 8.546 10,259 8,068 1 9,054 10.186 11.287 10.610 451.5% 2 6,503 6.128 9,753 8.769 4.7% 3 4.841 5.931 7,020 7.020 13.0% 5 3.927 6,486 9,044 5,989 25.8% 6 7,438 9,668 10,742 9.250 -14.7% 8 9.293 10,419 11.545 11.545 -43.1% 9 ' 10,983 -36.1% A 8,848 " 8,470 '''9,399 ':9,167 1 -13.6% No pay range shown for market positions that are sat rated. Competitive Position of t wow Executive Management Classificatidb.�/ uwr l0urrece f DbWdscWG t. Market Data %Variance Monalty, Monthly'. Monthly Monthly- CSDOC Pay Range Pay Survey Pay Ra1ge Pay Pay to Cw.iri .um Min Mid ' Max 'Rule Source Min Mid Max_ Rate Mitt Pa on,Finance 6.741 8.480 10,218 8.367 1 8,540 9,675 10,610 10,610 -28b% 2 6.503 8,128 9.763 10.114 •• -20.9% 3 4,941 5.931 7.020 7,020 16.1% 4 7,333 124% 5 3.927 6,486 9,044 5,909 28.4% 6 7.438 9.668 10.742 9,668 -15.5% 7 6,109 6.766 7.423 7,423 11.3% 8 aue 9,921 10.90 10,993 31.4% 9 0.349 9,04i 11,736 10,658 .27.5% 10 9,167 41.8% Avg SASS 5,199 9'"s B4O9 '-6.4% Dir,HR 5,948 7.437 8,925 6.127 1 aslu4 9,648 10,681 10,051 54.0% 2 5.369 5,554 7,7W 7,901 •• -29.0% 3 4,841 5,931 7.020 7,352 -20.0% 4 6.500 .6.1% 6 7.438 9.668 10.742 7,3e9 -20.6% 7 5,014 5.554 6,094 6.094 0.5% 9 6,349 9,044 11.738 9.656 57.8% 10 7.917 -29.2% Avg 9,269 'f 7.733 '910" :7,968 -: -282% Conor's Dir 4,328 5,228 6.127 5,150 1 7,016 7,900 flj 4 8,754 -70.0% 2 4.317 5,161 6.005 5.714 -1 I'M 3 4.621 5.226 5,8W 5,312 3.1% 6 6,574 8.545 9.494 8.797 -70.8% 7 5.D14 5,554 6,094 6.094 -18.3% 10 4,900 6,613 8.325 6,917 -34.3% Avg 5.412 ' I S,WO `::7,417 :6.931 349% Overall A"ragn -1315% No pay range shown for market pusilions that are gal rated. ••Agency pays above range for exceptional performance. Survey Sources: 1 County Sanitation Districts of Los Angeles County 2 Irvine Ranch Water District 3 Eastern Municipal Water District 4 Orange County water District 5 City of San Diego Metropolitan Wastewater 6 East Bay Municipal Utilities District 7 Central Contra Corte Sanitary District 8 Los Angeles Department of Waler and Paver 9 Los Angeles County Metropolitan Transportation Authority 10 Orange County Transportation Au9xw4 Competitive Position of Executive Management ClassificatiThs gam %Variance "IMPFUdy-N! Wahl monthly a ., CsDcta Survey l.1:1. , i : PO Pay to -Cla.ific.li.n �Iji...!Mln :':51-Mul""'T" "Mex Rata Source Min, MW May "Rate Mkt Pay GM 11.500 1 12.213 13,703 15.193 13,885 -20,7% 2 7,112 9,231 11,350 11,209 2.5% 3 11,821 -2.8% 4 11,700 -1.7% 5 4.947 7,947 10,947 7.532 34.5% 6 11,842 -30% 7 11.040 12,230 13,419 13.419 -16�71* 8 14,661 9 13,970 10 11,583 AVQ 9,829 10.774 12,727 12,192 4.8% AGM 7,500 8,750 10,000 10,300 1 10,405 11,6 12,925 12,487 .21% 3 s876 4% 5 2.654 6.014 9.373 6.736 35% 7 7,625 8,448 9.270 9.270 10% a 12,597 -22% 1 12.131 -18% 10 9,533 7% Avg 6,895-i 2,709 110.524T 10476: 4%. Dir,GSA 6,834 8,546 10,259 8,893 No Matches Dir,Ops/Maint 6,S34 6.546 10,259 8,893 1 7,587 8.507 9,427 9,427 6.0% 2 5,944 7.371 8,798 8,690 2.3% 3 6.397 7.232 8,066 7,701 13.4% 5 3.927 6,486 9,0" 5,09 32.7% 6 7,438 9'8e8 10.742 %668 41.7% 7 7,255 8,037 8.818 8.818 0.8% 8 9.293 10.419 11.545 11,545 .298% 10 7,500 15.7%1 Avg 6.834 1,246 9.011 R'B67 2.6% Dir,Tech Sw:s 6.834 8,546 10,259 8,893 1 9,084 10.186 11,267 10,610 -19.3% 2 5,944 7,371 8,798 7,464 16.1% 3 4.841 5,931 7,020 6,701 24.6% 4 8,042 9.6% 5 3,927 6,486 9.044 5,989 32.7% 6 7,438 9,666 10,742 8,973 -0.9% 6 9.293 10,419 11,545 11,545 -29.8% Avg 6,766 8,341 9.739 9,476 4.7%, Dir,Eng 6.834 8.546 10,259 8,893 1 9.084 10,186 11,287 10.610 -19.3% 2 6,503 6,125 9,753 8.769 1.4% 3 4,841 5.931 7,020 7,020 21.1% 5 3,927 6.486 9,044 5,989 32.7% 6 7,Q0 9.668 10,742 9.250 4.0% 8 9,293 10.419 11,545 1 I.W -29,8% 9 10-983 M.5% !Avg 6.848 1 3,470 1 9,899 9.1167 .3o1% No pay range shown for market positions that are flat rated. Competitive Position of Executive Management Classificaeresed (Proposed) Districts Data Me*,&Dada,— %V.n.n,. morn, CS00C Pay Range Pay Survey Fe"Range Pay Pay to T Classification Ithilt Mid ?A . ........ ac Rae source Mtn, 50,11, - III"" Ratei hurt Pay Dir,Finance 6,741 8,480 10,218 8,893 1 8.540 9,575 10,610 10.610 -19.3% 2 6.503 6,128 9,753 10,114 .13.7% 3 4,841 5,931 7,020 70020 21.1% 4 7.333 17.5% S 3.927 6,486 9,0" 5,989 32.7% 6 7,438 9,668 10,742 9,668 47% 7 6,109 6,766 7,423 7,423 W 8 8,648 9,921 10.993 10,993 -0:%% 9 6,349 9.044 11,7218 10,658 -20.0% to 9.167 3A% AW 0,669 8.190 9'666 V'See 4.1% Diw,HR 5,948 7.437 8,925 6,127 1 8.604 9,6118 10.691 lo'mi 44.0% 2 5.2169 6,554 7,738 7,901 -29o% 3 4,841 5,931 7,020 7,352 -20.0% 4 6,5DO -6.1% 6 7,438 9.6118 10.742 7,389 -20.6% 7 5.014 5,554 6,13941 6,(94 0.5% 9 6.2149 9,044 11.738 %656 57.6% 10 7,917 .29.2%, Avg 4,269 7,733 9.0" "t'siner '48.2% Comma Dir 4,328 5,228 6,127 5.753 1 7.0,16 7.900 8.764 8,754 51.8% 2 4.317 5.161 6.DX5 5,714 0.9% 3 4,621 5.226 5.830 5.312 7.9% 6 6.574 8.545 9.494 8.797 -52.5% 7 5.014 5,554 6,094 6.034 5.7% 10 4.900 6.613 8.325 6.917 .19.9% Avg 5,412 6,500 7,417 6,01 -20.2% JO.raN Amage. 4.4%1 No pay range shown for market positions that are flat rated. Agency pays above range for exceptional performance. Survey Sources: 1 County Sanitation Districts of Los Angeles County 2 Irvine Ranch Water District 3 Eastern Municipal Water District 4 Orange County Water Distnct 5 City of San Diego Metropolitan Wastewater 6 East Bay Municipal Utilftes District 7 Central Contra Costs Sanitary District 8 Los Angeles Department of Water and Power 9 Los Angeles County Metropolitan Transportation Authority 10 Orange County Transportation Authority �. AGEND" ITEM "✓ a • emu' " „ TRANSMITTAL 3 a MEETING DATE M�Ms ItYtJ3 J�✓/q' DISTRICT NO. CONTACT FOR INFORMATION (Inaials of Originator) OMTS: FAHR; �; ial. All 2150, Jean Tappan, Ext. 2001 EXEC: STEER: 9/25/96 r Division No.,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN OCTOBER (All Districts): Review of the items scheduled for October action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee. Recommended Actions): This is an information item. CEQA REVIEW: Project Is Exempt: NOTAPPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on and Notice of Determination filed on BUDGET INFORMATION N/A CURRENTYEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET TOTAL BUDGETED All $ BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL SOURCE: CORF JO DISTRICTS EXPENDITURES Raul Bu49al Fux Tnvnf .I SchedulelLine Item: N/A N/A N/A N/A AMOUNT OF TRANSFER: Schedule/Line Item: AIT/PROJECT COST INFORMATION ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT PO,CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? N/A REQUIRES BOARD POLICY ACTION? NOT APPLICABLE If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES: ATTACHMENTS TO AGENDA (List) To Committee: 1. Signature Date Division Manager(Or Designee) Signature Date To A. Bds.: 1. Department Head (Or Designee) Signature Date Assistant General Manager(Or Designee) CSDOC 0 P.O. Box 8127 0 Fountain Valley.CA 92728-8127 0 (714)962-2411 OMITS COMM. PDC COMM. FAHR - �MNL JOINT BOARDS Meeting Date: _ Approved: Amended Forwarded to. ADDITIONAL INFORMATION(Background and/or Summary) Staff routinely prepares a listing of items that are scheduled to be presented to the working committees and the Boards the following month. This allows the Steering Committee the opportunity to review these items early enough to make changes in the review or approval process. The following items are scheduled to be considered by the Committees in October. OMTS Committee: 1. Request for funding of Water Environment Researoh Foundation project(carried over from canceled September agenda) 2. EMA Competitiveness Action Plan (Information item) 3. Agreement re Compressed Natural Gas Station,Job No. P-151 4. Update on Integrated Emergency Response Plan(Information item) 5. Status report on Renewal of Stringfellow Permit(Information item) PDC Committee: 1. Addendum No.2 to PSA with Lee& Ro re Jobs P140-2 and P2.47-2, Facilities Modifications and Safety Upgrades at both plants 2. Addendum No. 4 to PSA with Lee& Ro re Jobs P140-1 and P247-1, Modifications to Electrical and Control Systems and Process Evaluation at both plants 3. Receive, file and reject bids on Job No. P-151, and approve plans and specifications for re Job No. P-151(Rebid) 4. Receive and file bids and award construction agreement for Job No. P2-23$2R, Renovation of Existing Warehouse at Plant 2 (heating only) 5. Approve PSA re Job No. J-35,Area Classification Study for Plants 1 and 2 6. Receive and file bids and award construction agreement for Contract No. 3.35R-1, Magnolia Relief Trunk Sewer, Westminster Avenue to Trask Avenue(Information item) 7. Change Orders 4, 5 and 6 and Closeout Agreement for Contract No. 5-37-3 (Information only) 8. Change Order No.6 to Contract. 11-17-1 (Information only) 9. Approve Change Order No. 9 and Closeout Agreement for Job No. P1-38-2, Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1 10. Approve Closeout Agreement for Job No. P2-23-5-1, Operations Center Expansion at Plant No. 2 11. Consider procedures for procurement of engineering services for small projects FAHR Committee: 1. Consideration of Pay-Back Period Calculation Methodology for Capital Projects 2. Consideration of Comprehensive Annual Financial Report for the Year Ended June 30, 1996 3. Consideration of Broker-of-Record for Property and Personnel Insurance 4. Status Report on Meet-and-Confer Process jt c: Department Head AGM-Administration AGM-Operations General Manager JIWPDOCIGMLSTR-COMM196GSEPWITS-OCT.AR Page 2 of 2 Revision 9118M