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Home My WebLink About1996-07 `y County Sanitation Districts FILED of Orange County,California In the 091oe,of the Ssereta P.O. Box 8127 • 10844 Ellis Avenue County Sansatbn Distr ( Fountain Valley,CA 92728-8127 No(s) Telephone: (714)962-2411 p 1999 DRAFT TES OF THE STEERING COMMITTEE Wednesday, July 24, 1996 - 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, July 24, 1996, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: Thomas L. Woodruff, General Counsel rese t: John C. Cox, Jr., Joint Chair George Brown, Chair, FAHR STAFF PRESENT: John J. Collins, Chair, PDC Donald F. McIntyre, General Manager Pal McGuigan, Chair, OMTS Blake P. Anderson, Assistant General Manager Judith A. Wilson, Assistant General Manager Jean Tappan, Committee Secretary Absent: Penny Kyle, Board Secretary Roger Stanton, Vice Chair, FAHR Nancy Wheatley, Director of Technical Services Peer A. Swan, Vice Joint Chair (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) APPROVAL OF MINUTES The minutes of the June 26, 1996 Steering Committee meeting were approved with revisions. Minutes of the Steering Committee Meeting Page 2 July 24, 1996 (5) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER AND GENERAL COUNSEL (a) There was no report by the Committee Chairman. (b) General Manager's Report The General Manager discussed the draft agenda for the next Strategic Plan Workshop scheduled for September 21 and asked for input from the members of the Steering Committee. He also mentioned that staff has been meeting with the consultants regularly and 39 different ideas have been developed on how to increase our peaking capacity without spending a lot of money. The number of options will be reduced before the workshop. Judy Wilson will be verifying the invitation list with the Communications Director. The agenda will be revised to allow for only one break, Nancy Wheatley, Director of Technical Services, addressed a non-agenda item, the schedule for the issuance of the ocean discharge permit from EPA and the Regional Board. A"regulatory glitch" has been discovered wherein our draft permit includes a monitoring requirement within three miles of the shore. This is included in the 1978 Santa Ana Basin Plan and the Regional Board was not aware of it. The problem now is how do we work into the process to fix the problem, which is really a Regional Board problem, not ours, and they are taking the lead to try to figure out how to proceed. But our permit is now on hold until this is worked out. It appears that the solution may be to amend the Santa Ana Basin Plan. If the Stale regulations are amended, it would require hearings and delay the project an additional six months. At this time neither the Regional Board nor EPA believe we have violated our permit conditions. This will be addressed further during the Joint Board meeting tonight (July 24, 1996). Agenda Item 6(c)was discussed out of sequence to accommodate Nancy Wheatley's schedule. A letter has been received from the State on the sewering problems at Bolsa Chica State Beach. Director Collins feels that the State Department of Parks and Recreation should acknowledge in writing that the problems at the Beach are their responsibility and that the Districts are assisting them in finding a solution. General Counsel indicated that the issue of responsibility can be included in the agreement they are drafting. The Collection System staff is currently developing O&M costs. This will be presented to the FAHR Committee and the Joint Boards in September. (C) There was no report by Counsel. (6) DISCUSSION ITEMS Minutes of the Steering Committee Meeting Page 3 July 24, 1996 (a) Update on Terms and Conditions of Consolidation Judy Wilson updated the Steering Committee on ongoing activities leading to the development of terms and conditions to include in the LAFCO application. She has been meeting with Dana Smith, Executive Director of LAFCO, and our consultant and terms and conditions are being drafted. The Executive Committee will consider these issues on September 16. LAFCO has indicated that our report is satisfactory. Proposed Workplan Items have been developed and will be discussed further by Staff and the consultant. Staff will be preparing revenue zones and a three-year budget plan beginning FY '96-97. An update on how we handle insurance will also be provided. As a separate matter involving LAFCO, several of the Directors indicated that they are receiving agendas for meetings of LAFCO's Special Districts Committee very late because they are being sent to the Districts. Judy Wilson will try to get these mailed directly to the members of the Committee, rather than to the agencies. (b) Proposed Chances to the Agenda Process and Format Penny Kyle, Board Secretary, and Jean Tappan, a member of Agenda Task Force, explained proposed changes to the agenda process and format. These changes will allow the Directors to find information in the same place in every report, as well as reducing paper. The procedures have been revised to make staff more accountable throughout the process. The use of the same wording in the agenda item, the agenda and the minutes by copying and pasting will improve efficiency. Backup information will continue to be provided. The Directors indicated that these changes appeared to be very positive. It was moved, seconded and passed that the new format and procedures be implemented for six months and reviewed after three months. (c) See General Manager's Comments for discussion on this item. (d) Agenda Items Scheduled to be Considered by the Working Committees in August Director Collins indicated that if he is elected Joint Chair at tonight's Boards meeting, he will be appointing Director Sheldon Singer to serve as Chair of the PDC Committee. There will be a FAHR Committee meeting on August 7. Blake Anderson gave an update on our plans to use EMA to assist us with our reinvention efforts. They will be performing an assessment of O&M practices. There are four things that need to coincide: 1) reinvent the organization, 2) employee visits to Denver and Colorado Springs to see first hand how the new organization works, 3) meet and confer process to begin skill-based pay program and cross training, and 4) plant automation—define the operational philosophy. We need EMA's help in menloring us with a systematic approach, developing teams, and formulate the change plan. A purchase order in the amount of$49,000 will be i Minutes of the Steering Committee Meeting Page 4 July 24, 1996 issued to EMA. They will meet with our negotiators. A retraining program will be developed to help employees fill the jobs that we will need under the new program. This issue, including a longer term contract, will be going to the OMTS Committee and the Boards in September. (7) CLOSED SESSION There was no closed session. (8) OTHER BUSINESS Director Brown has received a request for the boundaries of the Los Alamitos Water District. Talks on consolidating the city and the water district have begun and there are portions of Seal Beach that may be affected. (9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING There were no matters to be reported at a subsequent meeting. (10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters for a future agenda. (11) CONSIDERATION OF UPCOMING MEETINGS The next meeting has been scheduled for August 28, 1996 at 5:30 p.m. (12) ADJOURNMENT The Steering Committee adjourned at approximately 7 p.m. submitted by: Tappan, �Gbmmffleeecretary J:1N9 W LV'M�SIfl.CAMMIBBN V GM3<W.MIN �-.w lftw� STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, July 24, 1996, was duly posted for public inspection in the main lobby of the Districts'offices on July 18, 1996. IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of July, 1996. Penny Kyle, Se e a of ch of of the Boards of Directors of C n Sa t ion Districts Nos. 1, 2, 3, 5, S. 7, 11, 13 & 14 of Orange County, California Posted: Juulyy 18 , 1996, 30 P.M. By: `y 4�- �-- Signature waoou��+smunar� . >' " COUNTY*ANITATION DISTRICTS OF ORMGE COUNTY, CALIFORNIA 4s Board Secretary(2) :July 18, 1996 phone: (714)962 2411 mailing address: 827 Fountain6ox V.11ey1 CA NOTICE OF MEETING 9272E 127 .anal addralow STEERING COMMITTEE 10644 Ellis Avenue Fountain Valley, CA 92709-701B COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Member OF ORANGE COUNTY, CALIFORNIA A....I.. • clue. WEDNESDAY, JULY 24, 1996 - 5:30 P.M. Anaheim Brae Buene Perk cyprase DISTRICTS' ADMINISTRATIVE OFFICES F°°°` ulled.,vellay F 10844 ELLIS AVENUE Fu Huntington Beach wine FOUNTAIN VALLEY, CALIFORNIA 92708 Le Habra Le Palma Los Alamitos Newport Seech Orange Placentia A regular meeting of the Steering Committee of the Joint Boards of Directors Santa Ana Seat Beach of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 71 11, 13 and 14 of Orange slant°" County, California, will be held at the above location, date and time. Tuatin Villa Perk Yore.Linde County of Orange Banker, Oiatri°te Costa Mew Garden Grave Midway City Water Di.tri.t. Irvine Rench A Public Weateweter and Environmental Management Agency Committed to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: July 24, 1996 Meeting Time: 5:30 o.m. Meeting Adjourned: Committee Members John C. Cox, Jr., Joint Chair . . . . . . . . . . . . . . _ Peer A. Swan, Vice Joint Chair . . . . . . . . . . . George Brown, Chair, FAHR . . . . . . . . . . . . . _ John J. Collins, Chair, PDC . . . . . . . . . . . . . . Pat McGuigan, Chair, OMTS . . . . . . . . . . . . . _ Roger Stanton, Vice Chair, FAHR . . . . . . . . . Others Present Thomas L. Woodruff, General Counsel . . . . . Staff Present Donald F. McIntyre, General Manager . . . . . . Blake P. Anderson, Asst. General Manager . . Judith A. Wilson, Asst. General Manager . . . . Nancy Wheatley, Dir. of Technical Services . Penny Kyle, Board Secretary . . . . . . . . . . . . . _ Jean Tappan, Secretary . . . . . . . . . . . . . . . . . c: Board Secretary Lenora Crane July 24, 1996 AGENDA STEERING COMMITTEE JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 REGULAR MEETING WEDNESDAY, JULY 24, 1996 -5:30 P.M. In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting dale and time above. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. (1) Roll Call (2) Appointment of Chairman Pro tem, if necessary. (3) Public Comments: All persons wishing to address the Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) Consideration of motion to approve Minutes of Steering Committee Meeting held June 26, 1996. -1- .r r July 24, 1996 (5) The Committee Chairman, General Manager and General Counsel may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee Members. (a) Report of Committee Chairman (b) Report of General Manager (c) Report of General Counsel (6) Steering Committee Discussion Items. (a) Update on Terms and Conditions of Consolidation (Judy Wilson) (b) Proposed Changes to Agenda Process and Format (Judy Wilson) (c) Request from Slate of CA Dept. of Parks and Recreation re Boise Chica State Beach Park (Blake Anderson) (d) Agenda Items to be Presented to Committees in July (Information Item) (7) Closed Session. Closed Session: During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the Chairman may convene the Committee in closed session to consider matters of pending real property negotiations, pending or potential litigation,or personnel matters,pursuant to Government Code Sections 54956.8,54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as final actors are taken by the Committee on any of these subjects,the minutes will reflect all required disclosures of information. (a) Convene in closed session, if necessary. (b) Reconvene in regular session. (c) Consideration of action, if any, on matters considered in closed session. (d) Report on discussion taken in closed session, as required. (8) Other business, if any. (9) Matters which a Director would like staff to report on at a subsequent meeting. -2- July 24, 1996 (10) Matters which a Director may wish to place on a future agenda for action and a staff report. (11) Consideration of upcoming meeting dates. (12) Adjourn. Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John C.Cox,Jr. (714)721-6660 Secretary: Jean Tappan (714)962-2411. Ext.2001 (714)962-0356(Fax) J\WPOOr.Y R-LOMMI UMGENOAM -3- STEERING COMMITTEE AGENDA FOR JULY 24, 1996 Agenda Item (4): Consideration of motion to receive, file and approve draft Minutes of Steering Committee Meeting held June 26, 1996 Summary Attached are the draft minutes of the June 26, 1996 Steering Committee. Recommendation Consideration of a motion to receive, file and approve the draft Minutes of the Steering Committee meeting held June 26, 1996. ��wvoacm�smcomm�sew�wm cva County Sanitation Districts of Orange County,California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, June 26, 1996- 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, June 26, 1996, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: Thomas L. Woodruff, General Counsel Present: John C. Cox, Jr., Joint Chair Peer A. Swan, Vice Joint Chair STAFF PRESENT: George Brown, Chair, FAHR Donald F. McIntyre, General Manager John J. Collins, Chair, PDC Blake P. Anderson, Assistant General Manager Pal McGuigan, Chair, OMTS Judith A. Wilson, Assistant General Manager Jean Tappan, Committee Secretary Absent: Roger Stanton, Vice Chair, FAHR (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) APPROVAL OF MINUTES The minutes of the May 22, 1996 Steering Committee meeting were approved as drafted. (5) REPORTS OF THE COMMITTEE CHAIR. GENERAL MANAGER AND GENERAL COUNSEL (a) There was no report by the Committee Chairman. (b) There was no report by the General Manager. (c) There was no report by Counsel. i Minutes of the Steering Committee Meeting Page 2 June 26, 1996 (6) DISCUSSION ITEMS (a) Attendance at Strategic Plan Stakeholders Meetings Two weeks ago, the first of eight stakeholders meetings was held in Westminster. Unfortunately, staff and consultants outnumbered the citizens. Staff sought direction from the Steering Committee on several proposals to increase attendance, including asked the Directors on the Joint Boards to invite five to ten of their constituents to attend these meetings. The idea behind these meetings was to get feedback on the various aspects of the Strategic Plan. It was suggested that staff limit the number of workshops until there was something tangible to review, or interest was to rise. Secondly, the use of focus groups was acknowledged as a potential approach to getting some informed input on the questions facing us in the Strategic Plan. (b) Agenda Items to be presented to Committees in July The Committee action items lists were reviewed. Some of the items on the PDC Committee list will be moved to August. (7) CLOSED SESSION There was no dosed session. The item listed on the dosed session agenda was removed and discussed during the regular meeting. (6) OTHER BUSINESS General Counsel reviewed the items that are to be discussed during Closed Session at the Joint Boards Meeting immediately following the Steering Committee meeting. The Pringle Bill, AB2109, was discussed. The final amended version has not been printed yell, but he is confident that the Districts will not be included. Should the bill be adopted, the makeup of the Boards will change. Costa Mesa Sanitary District and Sunset Beach Sanitary District will not be included. There are all sorts of issues that have not been addressed in the bill and these will have to be clarified. Staff was directed to take the MOU issues to the FAHR Committee for review. Blake Anderson reported on the Bolsa Chica Stale Beach issue. The newspaper articles have not been very forthcoming in stating that this is a State Parks and Rec. problem, and as a result the perception is that we are at fault. The County Health Department and the state have reached agreement which will allow the beach to reopen, hopefully by the weekend. The Committee directed staff to request a letter from the state that will outline their plans and how we can assist them. c � � Minutes of the Steering Committee Meeting Page 3 June 26, 1996 (9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING There were no matters to be reported on at a subsequent meeting. (10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters for a future agenda. (11) CONSIDERATION OF UPCOMING MEETINGS The next meeting has been scheduled for July 24, 1996 at 5:30 p.m. (12) ADJOURNMENT The Steering Committee adjourned at approximately 7:17 p.m. Submitted by: 0 J n Tappan, Ste in Committee Secretary J1 WL10ML4 -WIVMIB6UUL�.MIN STEERING COMMITTEE AGENDA FOR JULY 24, 1996 Agenda Item (6)(a): Update on Terms and Conditions re Consolidation on LAFCO Application Summary Our consultant,John Seuvajol,met with the Executive Director of LAFCO to discuss possible terms and conditions that could be requested on the LAFCO application. The Directors will be briefed on the discussions at this meeting. A meeting of the Executive Committee will be held in September to consider proposed terms and conditions before submitting to the Joint Boards of Directors at their September 25 meeting. Recommendation Information only item at this time. J RyppJPGMSIR{pMM186JVLWBACVF 1 � � STEERING COMMITTEE AGENDA FOR JULY 24, 1996 Agenda Item (6)(b): Consideration of Revised Agenda Procedures Summary In an attempt to streamline the agenda process for staff and the Board members, an Agenda Task Force was formed in January to review the procedures. The Task Force consisted of the Board Secretary and her staff, the Committee secretaries, and other clerical staff involved in the agenda process. Copies of agenda documents and procedures were obtained from several entities, including the Los Angeles County Sanitation District, County of Orange, IRWD, and several cities. After evaluating them, the Task Force decided that the County of Orange had the procedures and formats that could best be incorporated into our process. The inclusion of budget information on the Agenda Item Transmittal form itself is a major improvement and will provide the Directors a quick look at the impact on the budget. The major changes are a new Agenda Item Transmittal form and simplified wording for the agenda and the minutes. These changes have been reviewed by the General Manager, Assistant General Managers, the Executive Management Team and General Counsel. With the Steering Committee's concurrence, all staff members responsible for preparing agenda items will receive training on the revised procedures and formats in August, and the "new look" will appear in the September Committee and Boards agenda packages. Staff Recommendation Authorize staff to implement the new agenda procedures beginning with the September agenda packages. J:\WPD GM TRG�ULW68 CVR , AGENDA REGULAR MEETING OF THE PLANNING, DESIGN AND CONSTRUCTION COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA APRIL 4, 1996 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Boards for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. CONSIDERATION OF MOTION TO RECEIVE AND FILE DRAFT MINUTES OF FEBRUARY 4 1996 MEETING OF THE PLANNING, DESIGN AND CONSTRUCTION COMMITTEE PUBLIC COMMENTS All persons wishing to address the Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). APPROVE MINUTES OF PREVIOUS MEETING RECOMMENDED ACTION: Approve draft minutes of the March 4, 1996 Planning, Design and Construction Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF CHIEF OPERATIONS OFFICER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-5) 1. PDC96-03 CHANGE ORDER NO. 2 TO JOB NO. P1-36-2 WITH MARGATE CONSTRUCTION FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1 (All Districts): The Construction Manager and Director of Engineering, request approval of Change Order No. 2 which adds a "Value Engineering Clause"to the contract that provides for incentives and allows the Contractor to submit Value Engineering Change Proposals. A portion of future cost savings will be shared with Contractor. RECOMMENDED ACTION: Approve Change Order No. 2 to Job No. P1-36-2 at no increase in contract cost at this time. (John Linder-5 minutes) 2. PDC96-04 ACCEPT EASEMENT FROM THE IRVINE COMPANY FOR CRYSTAL COVE PUMP STATION (District 5): The Engineering Department requests acceptance of an easement deed for the construction of a pump station to serve the Down Coast development. RECOMMENDED ACTION(S): 1)Adopt resolution to make relevant findings; 2) accept the easement deed from The Irvine Company; and 3) order that the deed be recorded by the County Recorder together with a certified copy of the resolution. (David Ludwin-2 minutes) 3. PDC96-06 ADDENDUM NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH THE KENT COMPANY FOR DIGESTERS 20-26, JOB NO. P1-101 (All Districts): Engineering Department requests approval of an addendum to the agreement providing for additional construction support services to serve as Districts' representative during witness testing of pumps in Germany, as well as miscellaneous changes required because the pumps were approved as "equal." RECOMMENDED ACTION: 1) Receive and file Certification Letter dated June 12, 1996, and 2) authorize execution of Addendum No. 1 to Agreement with the Kent Company, in the amount of$172,500, for a total contract not to exceed $2,767,500. (David Ludwin--5 minutes) 4. PDC96-05 CONTRACT NO. 3-38-2, IMPROVEMENTS TO MILLER-HOLDER TRUNK SEWER SYSTEM, REACH 2 WITH CALFON CONSTRUCTION COMPANY (District 3): The Construction Manager and Director of Engineering request approval of Change Orders Nos. 1 and 2 and Closeout Agreement for Contract No. 3-38-2 with Calfon Construction Company. Change Order No. 1 provided for seven items of additional work for$45,255.68, and Change Order No. 2 deducted $32,126,000 from the contract for an adjustment of engineer's quantities. (PDC96.04) RECOMMENDED ACTIONS: 1) Approve Change Order No. 1 adding $45,255.68 for seven items of additional work; 2) approve Change Order No. 2 deducting $32,126.00 for an adjustment of engineer's quantities; 3) approve the Closeout Agreement accepting the project as complete, and direct the Board Secretary to file the Notice of Completion: Calfon Construction Comany, Contractor; project completed December 1, 1995; final contract amount is $1,104,882.68. (John Linder--2 minutes) 5. PDC96-10 JOB NO. P1-36-2, APPROVE ADDENDA AND AWARD CONSTRUCTION CONTRACT FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1 (All Districts): The Director of Engineering requests approval of Addenda Nos. 1 and 2 to the plans and specifications of said project, clarifying and simplifying miscellaneous issues, and award of contract for to Margate Construction, Inc. in the amount of$35,291,000., providing for a completely new upgraded aeration system, three new dissolved air flotation tanks (DAF) and systems, upgrade three existing DAF, improved waste activated sludge and return activated sludge systems, rehabilitate existing secondary clarifiers, construct ten new secondary clarifier, miscellaneous auxiliary systems, and construct a new Orange County Water District Pump Station. These upgrades will allow the Districts to treat 80 million gallons per day of primary effluent through the facility. RECOMMENDED ACTION(S): 1) Approve Addenda 1 and 2 to the plans and specifications; 2) receive and file bid tabulation and recommendation; and 3) approve awarding a contract for Secondary Treatment Improvements at Plant No. 1, Job No. Pl-36.2 to Margate Construction, Inc. in the amount of$35,291,000. (David Ludwin--2 minutes) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Planning, Design and Construction Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litiation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted Gosed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Planning, Design and Construction Meeting is scheduled for May 2, 1996. J\VIPWG Q� WVMED11RbR.LLTCON KN ^. `...� V.✓ County Sanitation District: of Orange County,Calffomi; P.O.Box 8127 • 10844 Ellis Avenu, Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE PLANNING, DESIGN AND CONSTRUCTION COMMITTEE Thursday, April 4, 1996 at 5:30 p.m. A meeting of the Planning, Design and Construction Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Thursday, April 4, 1996, at 5:30 p.m., at the Districts'Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PLANNING. DESIGN AND CONSTRUCTION COMMITTEE: Present: Staff Present: John Collins, Chair Blake P. Anderson, Assistant General John C. Cox, Jr. Manager Shirley Dettloff David Ludwin, Director of Engineering Don Griffin Ed Hodges, Director of Maintenance Barry Hammond John Linder, Construction Manager Margie Rice Paul Mitchell, Design Manager Sheldon Singer Peer Swan Charles Sylvia Others Present: Absent Zubair Sheikh, Carollo Engineers Walter K. Bowman Bob Zemel APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. APPROVAL OF MINUTES The minutes of the March 7, 1996, Planning, Design and Construction Committee meeting were approved as drafted. � u Minutes of the Planning, Design and Construction Committee Page 2 April 4, 1996 REPORT OF THE COMMITTEE CHAIR The PDC Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager did not make a report. REPORT OF THE CHIEF OPERATIONS OFFICER The Chief Operations Officer did not make a report. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) 1. PDC96-03 CHANGE ORDER NO. 2 TO JOB NO. P1-36-2 WITH MARGATE CONSTRUCTION FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1 (All Districts): The Construction Manager and Director of Engineering, request approval of Change Order No. 2 which adds a"Value Engineering Clause"to the contract that provides for incentives and allows the Contractor to submit Value Engineering Change Proposals. A portion of future cost savings will be shared with Contractor. Staff made a presentation on the value engineering portion of the partnering processing being implemented for the first time on this project. MOTION: It was moved and seconded that the PDC Committee approve Change Order No. 2 to Job No. P7-36-2 at no increase in contract cost at this time. MOTION UNANIMOUSLY CARRIED. 2. PDC96.04 RESOLUTION NO. 96-24, ACCEPT EASEMENT FROM THE IRVINE COMPANY FOR CRYSTAL COVE PUMP STATION (District 5): The Engineering Department requests acceptance of an easement deed for the construction of a pump station to serve the Down Coast development. Minutes of the Planning, Design and Construction Committee Page 3 April 4, 1996 MOTION: It was moved and seconded by the PDC Committee that the Boards 1) adopt Resolution No. 96.24 to make relevant findings; 2) accept the easement deed from The Irvine Company; and 3) order that the deed be recorded by the County Recorder together with a certified copy of the resolution. MOTION UNANIMOUSLY CARRIED. 3. PDC96-06 ADDENDUM NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH THE KENT COMPANY FOR DIGESTERS 20-26,JOB NO. P1-101 (All Districts): Engineering Department requests approval of an addendum to the agreement providing for additional construction support services to serve as Districts' representative during witness testing of pumps in Germany and modifications to the design to accommodate the equipment. The Director of Engineering discussed the project and the reasons for requesting someone other than staff to witness the testing of this new generation of pumps. Because of the demonstrated expertise of a member of the engineer's firm, it was determined that it would be more cost effective and efficient to send a representative familiar with this equipment. MOTION: It was moved and seconded to recommend that the Boards: 1) receive and file Certification Letter dated June 12, 1996, and 2) approve Addendum No. 1 to Agreement with the Kent Company, in the amount of $172,500, for a total contract not to exceed $2,767,500. MOTION UNANIMOUSLY CARRIED. 4. PDC96-05 CONTRACT NO. 3-38-2, APPROVE CHANGE ORDERS NOS. 1 AND 2, CLOSEOUT AGREEMENT, AND NOTICE OF COMPLETION WITH CALFON CONSTRUCTION COMPANY FOR IMPROVEMENTS TO MILLER-HOLDER TRUNK SEWER SYSTEM, REACH 2 (District 3): The Construction Manager and Director of Engineering request approval of Change Orders Nos. 1 and 2 and Closeout Agreement for Contract No. 3-38-2 with Calfon Construction Company. Change Order No. 1 provided for seven items of additional work for$45,255.68, and Change Order No. 2 was the adjustment of engineer's quantities, deducting $32,126.00 from the contract . (PDC96-04) MOTION: It was moved and seconded to recommend that the Directors: 1) Approve Change Order No. 1 adding $45,255.68 for seven items of additional work; 2) approve Change Order No. 2 deducting $32,126.00 for an adjustment of engineer's quantities; 3) approve the Closeout Agreement accepting the project as complete, and direct the Board Secretary to file the Notice of Completion: Calton Construction Company, Contractor, project completed December 1, 1995; final contract amount is$1,104,882.68. MOTION UNANIMOUSLY CARRIED. Minutes of the Planning, D..(gn and Construction Committee Page 4 April 4, 1996 5. PDC96-10 JOB NO. P1-36-2, APPROVE ADDENDA AND AWARD CONSTRUCTION CONTRACT FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1 (All Districts): The Director of Engineering requests approval of Addenda Nos. 1 and 2 to the plans and specifications of said project, clarifying and simplifying miscellaneous issues, and award of contract for to Margate Construction, Inc. in the amount of$35,291,000, providing for a completely new upgraded aeration system, three new dissolved air Flotation tanks (DAF) and systems, upgrade three existing DAF, improved waste activated sludge and return activated sludge systems, rehabilitate existing secondary clarifiers, construct ten new secondary clarifier, miscellaneous auxiliary systems, and construct a new Orange County Water District Pump Station. These upgrades will allow the Districts to treat 80 million gallons per day of primary effluent through the facility. MOTION: It was moved and seconded to recommend that the Boards of Directors: 1) Approve Addenda 1 and 2 to the plans and specifications; 2) receive and file bid tabulation and recommendation; and 3) approve awarding a contract for Secondary Treatment Improvements at Plant No. 1, Job No. P1-36-2 to Margate Construction, Inc. in the amount of$35,291,000. MOTION UNANIMOUSLY CARRIED. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Planning, Design and Construction Committee meeting is scheduled for May 2, 1996. ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. Minutes of the Planning,�e4sign and Construction Committee Page 5 April 4, 19% Submitted b, Gail ain, PDC Committee Se ary .eavroo�.�wv+on�auwms�rnnenm, ❑ COMA INFO.REM �Far Bd.So..�ON, AGEN � n . ,a ❑ CORM.ACTION REM ITEM ❑ Jr.SM.CONSENT 3 TRANSMITTAL ❑ Jr.BDS.DISCUSSION (NON-CONSENT) ❑ PUBLIC HEARING JT.BDS.MEETING DATE Jr.BDS.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Inkals of Originator) OMTS:_ OMITS PDC: _ Pocj1�2 (L� 5 _ 3720.Chuck Wnsor. Ext, 5072 FAHR:_ FAHR Division No.,Name,and EMenelon EXEC: EXEC JT.BDS: M V98 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: ACCEPTANCE OF EASEMENTS FROM THE IRVINE COMPANY FOR CRYSTAL COVE PUMP STATION (District 5): The Engineering Department request acceptance of an easement deed for the construction of a pump station to serve the Down Coast development. Recommended Action(s): 1) Adopt resolution to make relevant CEQA findings; 2) accept the easement deed from The Irvine Company: and 3) order that the deed be recorded by the County Recorder together with a certified copy of the resolution. MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: CEQA REVIEW: Project is Exempt:Yes FUNDS BUDGETED: TOTAL: N/A CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE TOTAL REVISED BUDGET AMOUNT TO-DATE COSTS BUDGET BALANCE PROJECT CO T $A/ A $Iry 11 $N $ N WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO CONSISTENT WITH BOARD POLICY? YES CONCURRENCES: ATTACHMENTS(List) To Committee: 1. Easement Deed Signature Data Division Manager(Or Designee) Signature Data To A.Bds.: t. Easement Deed 2. ResolutionDepartment Head(Or Designee) Signature Date Assistant General Manager(Or Designee) OMTS COMM. PDC COMM. FAHRCOMM. JOINT BOARDS Meeting Date: Approved: Amended: Forwarded to: J:\WPDOCWGENDA\SAMPLES\SAMPLE.tg Page 1 Of ADDITIONAL INFORMATION(Background'anNor Summary) �..� In 1990, The Irvine Company notified the Districts that it was proceeding with development plans for the Down Coast area, between the southerly boundary of Corona Del Mar and Crystal Cove State Park. Included in the development were improvements to Pacific Coast Highway. The area originally envisioned for the pump station to serve the development would no longer be available because of the highway improvements, and a new site was selected. Staff recommends accepting the easement for the site of the future Crystal Cove Pump Station. CW:jt c: Department Head AGM-Administralion AGM-Operations General Manager JAWPDOCV,GENDAZAMPLESISAMPLE.19 Page 2 of -, Fur9d.5ec- On AGEN_ a a' ❑ COMM.INFO.ITEM F? ❑ COMM.ACTION ITEM ITEM ❑ JT.SM.CONSENT TRANSMITTAL ❑ JT.SM,DISCUSSION m m (NON�CONSENT) ❑ PUBLIC HEARING JT.BDS.MEETING DATE JT.BDS.AGENDA ITEM NO, MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION( nAials of Originator) OMITS PDC: � PDC POC96-05(4) 3 3790,John Linder.E#. 51 FAHR:_ FAHR Division No.,Name,and EMension EXEC: EXEC JT.BDS: 11224196 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: APPROVE CHANGE ORDERS AND NOTICE OF COMPLETION-- CONTRACT NO. 3-38-2 WITH CALFON CONSTRUCTION COMPANY FOR IMPROVEMENTS TO MILLER-HOLDER TRUNK SEWER SYSTEM, REACH 2 (District 3): The Construction Manager and Director of Engineering request approval of Change Orders Nos. 1 and 2 and Closeout Agreement for Contract No, 3-38-2 with Calfon Construction Company. Change Order No. 1 provided for seven items of additional work for$45,255.68, and Change Order No. 2 deducted $32,126,000 from the contract for an adjustment of engineer's quantities. Recommended Action(s): 1) Approve Change Order No. 1 adding $45,255.68 for seven items of additional work; 2) approve Change Order No. 2 deducting $32,126.00 for an adjustment of engineer's quantities; 3) approve the Closeout Agreement accepting the project as complete, and direct the Board Secretary to file the Notice of Completion: Calfon Construction Comany, Contractor; project completed December 1, 1995; final contract amount is $1,104,882.68. MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: CEQA REVIEW: Project Is Exempt: Not Applicable 623/95 FUNDS BUDGETED: TOTAL: 1,750,ODO CURRENTYEAR CURRENTYEAR- I YEAR-TO-DATE TOTAL REVISED YES SOURCE: DISTS. BUDGET AMOUNT TO-DATE COSTS BUDGET BALANCE PROJECT COST $540,000 $402,000 $138,000 $1,104,882.68 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO CONSISTENT WITH BOARD POLICY? YES CONCURRENCES: ATTACHMENTS(UM) To Commitee: 1. Change Order No.1 2. Change Order No.2 Signature Dale Division Manager(Or Designee) Signature Date To Jt.eds.: 1. Signed Change Order No.1 Department Head(Or Designee) 2, Signed Change Order No.2 Signature Date Assistant General Manager(Or Designee) OMITS COMM. PDC COMM. FAHR COMM. JOINT BOARDS Meeting Dale: Approved: Amended: _— Fonvardedto: J:%WPDOCIHGENDAI.SAMPLESI.SAMPLE.14 Page 1 Of 2 ADDITIONAL INFORMATION(8wkgmunE and/or Summary) In January 1995 the Directors approved the plans and specifications for Contract No. 3-38-2. This work is the middle reach, but is being completed first because of highway widening along Beach Boulevard through portions of the City of La Habra. This is a portion of a larger project which will eventually begin at Artesia Boulevard and Rosrata Avenue and continue, for the most part, northerly in Beach Boulevard in the Cities of Buena Park, Fullerton, La Mirada, and La Habra. The final reach will be coordinated with the Imperial Highway Smart Street Project and will extend from Beach Boulevard to Harbor Boulevard in Imperial Highway in the City of La Habra. This work is needed to upgrade and improve a deficient sewer which was identified in the 1989 Master Plan. The Master Plan projected the deficiency to be corrected starting in 1994 when the design contract was awarded. During the intense storm on January 10, 1995, two manholes along this stretch of highway were reported to have been surcharged and overflowed due to excessive amounts of water draining into the sewer. The final contract amount is $1,104,882.68. The work is complete and ready for acceptance by the Directors. The completion of the other reaches will be done in the future. jt c: Department Head AGM-Administration AGM-Operations General Manager J:IWPDOC%GENDALSAMPLESISAMPLE.14 Page 2 Of r F°,BJ.S. 10❑ COMM.INFO.ITEM AGEI _ A ❑ COMM.ACTION REM ITEM ❑ Jr.BDS.CONSENT TRANSMITTAL ❑ Jr.B05.OIS N b ro (NON-CONSENT)ENT)CUSSI ❑ PUBLIC HEARING JT.BDS.MEETING DATE JT.MS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (initial.of Originator) OMTS:_ OMTS PDc: 611M PDc -/D All 3720,Jim Harris,5063 FAHR:_ FAHR DMshm No.,Name,and Extension EXEC: EXEC JT.BDS: M4196 AGENDA WORDING AND RECOMMENDED ACTION($): Agenda Wording: JOB NO. P1-36-2, APPROVE ADDENDA AND AWARD OF CONSTRUCTION CONTRACT FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1 (All Districts): The Director of Engineering requests approval of Addenda Nos. 1 and 2 to the plans and specifications of said project, clarifying and simplifying miscellaneous issues, and award of contract for to Margate Construction, Inc. in the amount of$35,291,000., providing for a completely new upgraded aeration system, three new dissolved air flotation tanks (DAF) and systems, upgrade three existing DAF, improved waste activated sludge and return activated sludge systems, rehabilitate existing secondary clarifiers, construct ten new secondary clarifier, miscellaneous auxiliary systems, and construct a new Orange County Water District Pump Station. These upgrades will allow the Districts to treat 80 million gallons per day of primary effluent through the facility. Recommended Action(s): 1) Approve Addenda 1 and 2 to the plans and specifications; 2) receive and file bid tabulation and recommendation; and 3) approve awarding a contract for Secondary Treatment Improvements at Plant No. 1, Job No. P1-36-2 to Margate Construction, Inc. in the amount of$35,291,000. MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: CEGA REVIEW: Project is Exempt: No Res. No. 93-62 Final EIR Approvetl on Wit 9I89 and Notice of Determination filed on 7rM9 FUNDS BUDGETED: TOTAL: $42,000,000 CURRENT YEAR CURRENT YEAR. I YEAR-TO-DATE TOTAL REVISED SOURCE: CORF Sch.BLina 23 BUDGET AMOUNT TO-DATE COSTS BUDGET BALANCE PROJECT COST NO TRANSFERFROM:_ $1,500,000 $250,000 $1,250,000 1 $42,000,000 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? YES CONSISTENT WITH BOARD POLICY? YES IF YES,STATE NUMBER: 4 PERMANENT CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Bid Proposals and Bid Summary 2. BId Tab arid Recommendation Signature Date Division Manager(Or Designee) Signature Dale To Jt.Buis.: 1. Bid Tab and Recommendation Department Head(Or Designee) Signature Dale Assistant General Manager(Or Designee) J:\WPOOCIAGENDALSAMPLESZAMPLE.22 Page 1 of 2 OM) )MM. PDC COMM. RCOMM. JOINTaOARDS Meeting Date: �r Apprwea: AmenEed: Fmrardetl to: ADDITIONAL INFORMATION(eackgmrd an wSummary) In October 1989, the Directors awarded a Professional Services Agreement to John Carollo Engineers for the preparation of plans and specifications for design and Construction support services related to the expansion and improvements to the existing secondary treatment facilities at both wastewater treatment plants. The design has resulted in a total of four different construction contracts which expand the secondary treatment facility capacity from 46 million gallons per day(mgd) to 80 mgd at Plant No. 1 and from 75 mgd to 90 mgd at Plant No. 2. This overall design and Construction effort includes extensive structural and mechanical modifications to existing facilities, expansion of secondary treatment capacity and design of various miscellaneous support facilities. The design will also provide for the removal of 16 internal combustion engines which cannot be operated because of restrictions of the South Coast Air Quality Management District's Permit to Operate. The three Central Power Generation engines at Plant No. 1 and Plant No. 2 are replacing these engines. The design and Construction effort has required four Amendments to the original Professional Services Agreement with Carollo. These Board authorized items have raised the total cost for the design and Construction support effort from $4,997,841.00 to a not-to-exceed cost of$6,639,365. This project will expand the secondary treatment capability to 80 mgd as noted above, and will include the construction of ten new secondary clarifiers, expanded return activated sludge and waste activated sludge pumping Capability, three new Dissolved Air Flow Thickener Tanks and systems, rehabilitation of the existing secondary clarifiers, rehabilitation of the existing aeration basins with completely new air supply and diffusion systems, and automation to operate the facility from a remote location. Engineer's estimate for this construction work was $42,300,000. There were two addenda associated with the bidding of the work. Addendum No. 1 included modifications to simplify the bid form, extend the number of days the price will be good until the Board awards this work, clarify various mechanical specifications, and address potential Contractor issues. Addendum No. 2 better defined mechanical equipment and addressed potential contractor issues. The bids reflect the very competitive construction market in Southern California where we currently have many good contractors competing for few large construction projects. Our engineer's estimate is based on what we refer to as a normal economy. The low bidder, Margate Construction, Inc. has an ongoing contract at Plant No. 2 which may have had some influence on the low bid in that the Contractor's mobilization and project staffing costs may be lower than other bidders. A summary of the submitted construction bids is attached. JH Jt c: Department Head AGM-Administration AGM-Operations General Manager WSAMPLE.72 Page 2 of 2 STEERING COMMITTEE AGENDAFOR J U LY 24, 1996 Agenda Item (6)(C): Request from State of CA Department of Parks and Recreation for Agreement for Design, Construction, Operation and Maintenance of Replacement Sewer in Boise Chica State Beach. Summary Attached is a letter from the State of California Department of Parks and Recreation's Orange Coast District Supervisor requesting the Districts to enter into an agreement for design, construction and maintenance of a replacement sewer system for Bolsa Chica State Beach. The estimated cost of the project is between $800,000 and $1,100,000, and will be repaid to the Districts according to the terms of a multi-year agreement. In recent months, all or part of the Bolsa Chica State Beach has been or remains closed because it is believed that wastewater is leaking from more than 44 breaks in the sewer system at this beach. This proposed ground-breaking partnership would serve the people of California well by utilizing the expertise of CSDOC to rebuild and maintain a reliable sewage collection system that would protect the health of beach users, and the economic value this beach has to the county. The proposed agreement would also demonstrate how government agencies can take on roles not historically considered a part of their charter. Recommendation Staff recommends placing request from Slate of California Department of Parks and Recreation on the agenda for consideration by the Joint Boards of Directors. JAWPD 0GWTRCCM.T9b1ULVU8C.CVR arAll:nF CAL6dRNA—aF90naCF9 AnENCY PETE WR90N,C. DEPARTMENT OF PARKS AND RECREATION Orange Coast District 3030 Avenida Del Presideme San Clemente, Califomia 92672 (714)492-0802,FAX(714)492-8412 July 16, 1996 Mr. Donald F.Mc Intyre General Manager County Sanitation Districts of Orange County P. 0. Box 8127 Fountain Valley, California 92728-8127 RE: Bolsa Chica Sewer Collection System Dear Mr. Mc Intyre: This letter is intended to fbirmlly request the County Sanitation Districts of Orange County(CSDOC)to enter into an agreement with the Orange Coast District of the Department of Parks&Recreation(DPR)for the design and construction of a replacement sewer collection system. This system would be placed within Bolsa Chive State Beach. As part of the agreement, we would include the operation and maintenance ofthe facility for a period acceptable to both parties. The estimated cost of this projects between$800,000 and$1,100,000. The CSDOC has the skill,expertise and background capable of performing this project in an expeditious fashion. The DPR does possess the ability to reimburse the CSDOC for the project over the term of the agreement. You should be aware however that the agreement will have language which articulates that we can not bind future legislatures to expenditures. This language on the surface can appear ominous. It is important to note however that multi-year capital outlay developments occur routinely throughout the State by virtually every State agency. This language is a protection required to satisfy a control agency within State Government. Our experience has been that we meet our obligations in a routine fashion. This partnership,if entered into,will be the first of its kind for both agencies. The advantages are many, but most importantly, it is the replacement of a damaged system that prevents the full, safe use of a popular public beach. By entering into this arrangement, both parties will be able to demonstrate to the taxpayers how governments are supposed to work in the public's best interest. If further information would be of use,please do not hesitate to contact my office. 1 look forward to a positive response from your Board and an agreement in the very near future. Sincerely, Jack B. Roggenbuck District Supertmendem JDR07-16.6c6.0534WSE W ER `'STEERING COMMITTtrI�-- AGENDA FOR JULY 24, 1996 Agenda Item (6)(d): Review of Agenda Items Scheduled to be Presented to Committees in August Summary In December during the discussions on consolidating committees,staff was directed to routinely prepare a listing of items that will be presented to the working committees and the Boards the following month. This would allow the Steering Committee the opportunity to review these items early enough to make changes in the approval process. The PDC Committee is the only committee meeting in August. The Items scheduled for review/action In August are as follows: PDC Committee: 1. Approve Professional Services Agreement,Job No.J-25-3,Area Classification Study for Plant Nos. 1 and 2. 2. Strategic Plan, authorize Phases II and III,Job No,J-40-3 and J-40-4 3. Magnolia Relief Trunk Sewer,Westminster Avenue to Trask Avenue, Contract No.3-35-R1,approve plans and specifications and authorize GM to receive bids on 0924/96. 4. Abandonment of Airbase Trunk Sewer and Construction of Watson Avenue Sewer and California Street Sewer,Contract No.6-13, Approve Addendum No.2 to Professional Services Agreement. 5. College Avenue Pump Station Force Main Replacement,Contract No. 7-23-1, approve Addendum No.2 to Professional Services Agreement 6. Priority Projects Elements of Miscellaneous Improvements to Facilities at Plant No. 1,Job No. P1-38-2.approve Change Order No. 8. 7. Office Trailer Relocation at Plant Nos. 1 and 2 (Rebid), Specufication No.M-044,approve Change Order No. 1 and Closeout Agreement. 8. Secondary Treatment Expansion at Plant No.2.,Job No.P242-2, approve Change Order Nos.11 and 12,and Closeout Agreement. 9. Secondary Treatment Improvements at Plant No. 1,Job No. Pi-36-2, approve Change Order No.3. 10. Ocean Outfall Booster Station Control System Upgrade,Job No. J-31-2,approve Change Order No. 1. 11. Abandonment of Bent Tree,Cowan Heights,Derby Nos. 1 and 2 Lake Court,and Shady Canyon Pump Stations,Contract No.7-14-2, approve Change Order Nos.2 and 3,and Closeout Agreement. 12. Parallel and Replacement of Portions of Lemon Heights Subtrunk Sewer, La Colins Drive to Newport Blvd.,Contract No.7-22,approve Change Order No.2 and Closeout Agreement. Staff Recommendation Information Rem only. JMP[UQGMM4cM�UL�100.CVR