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Home My WebLink About1995-08 %W County Sanitation Districts of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE . . „ Uiii�ro of lore aecm. i ountY SaJnit�ation DlStfk:l(a lu SEPPP 271995 August 23, 1995 - 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, August 23, 1995, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: Present: Thomas L. Woodruff, General Counsel Terry Andrus, Counsel John C. Cox, Jr., Joint Chair Ted A. Gaebler, Author/Speaker Peer A. Swan, Vice Joint Chair David Jones, Sentient Systems George Brown, Chair, FAHR Elise Gottheil-Luciani John J. Collins, Chair, PDC Pat McGuigan, Chair, OMTS Roger Stanton, Vice Chair, FAHR STAFF PRESENT: Absent: Donald F. McIntyre, General Manager Blake P. Anderson, Assistant General Manager None Judith A. Wilson, Assistant General Manager Nancy Wheatley, Director of Technical Services Jean Tappan, Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Steering Committee Meeting Page 2 August 23, 1995 (4) APPROVAL OF MINUTES The minutes of the June 28, 1995 Steering Committee meeting were approved as drafted. (5) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER AND GENERAL COUNSEL The General Manager introduced Nancy Wheatley, the new Director of Technical Services and Judith A. Wilson, the new Assistant General Manager—Administration. David Jones, the facilitator for the Executive Management Team's Aug. 24-25 retreat, was also introduced. (6) PRESENTATION BY TED A. GAEBLER Ted Gaebler, co-author of Reinventing Government, spent the day meeting with staff; beginning with an 8 a.m. breakfast with the Executive Management Team, followed by a meeting of supervisors, professionals and other interested employees at 10 a.m.; lunch with Executive Management Team; toured the plant; another interested employees meeting at 2 p.m.; now with the Steering Committee followed by a presentation to the Joint Boards. He felt that staff was very responsive and enthusiastic about the possibility of change. His message was to resurrect hope about government by getting employees positive, hopeful and focused and then building on it. His message to the Steering Committee was directed to the Board itself, and how it can build on the existing fine base to help foster change—change in interim systems, rules, decisions on spending, and faster use of technology and communications. There are four categories to address in reinventing government: 1) reinventing politics, 2) structure of government; 3) changing systems; and 4) changing citizens (stressing responsibility of being a citizen). The private sector has learned how to make citizens do some of the work that employees used to do, and government can too. There was a discussion on displaced employees and training. It is the responsibility of agencies to train employees while they are members of the agency. One of the misperceptions is that government employees are unskilled and therefore there is a lack of respect for them. The Board has to be aware of its responsibility to do what it Minutes of the Steering Committee Meeting Page 3 August 23, 1995 can to change the public employee's behavior. This is very difficult when there are no incentives. An alternative to unions must be offered, as unions strive on bad management. David Jones mentioned that the key to change is training. Innovation doesn't happen without training. Change happens when money and time is invested in the program. Every job should be enriched, even if there are no additional jobs available. Stress team building. Begin building a reputation as a agency that everyone can be proud of, and as a result, better people will be attracted to the agency when the jobs do become available. (7) CLOSED SESSION There was no closed session- (8) OTHER BUSINESS There was no other business to report. (9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING There were no matters to be reported. (10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters for a future agenda. (11) CONSIDERATION OF UPCOMING MEETINGS The next meeting will be at the call of the Joint Chair. (12) ADJOURNMENT The Steering Committee adjourned at approximately 6:43 p.m. Minutes of the Steering Committee Meeting Page 4 August 23, 1995 Submitted by: Jean Tappan, Steering Committee Secretary 1WPOOCGMl4fRLOMMbBL . W STATE OF CALIFORNIA 1 I.V6. 1-e COUNTY OF ORANGE 1 Pursuant to California Government Code Section 54954.2,1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, August 23, 1995, was duly posted for public inspection in the main lobby of the Districts' offices on August 18, 1995. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of August, 1995. Penny Kyle, e o each of the Boards of Directors of u anitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 3 & 14 of Orange County, California �evmoxiesvw.s�.�vnae.� s COUNTY SANITATION DISTRICTS OF ORAME COUNTY, CALIFORNIA i 1 phone: (71419662411 August 18, 1995 realgng add.; P.O.Box 8127 Fountain Valley.CA 927268127 °"BBCBVt NOTICE OF MEETING 10844 Ellis Au.n Avanua Fountain Valley.CA. 9270B-7018 STEERING COMMITTEE Member COUNTY SANITATION DISTRICTS Aganclea NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 • OF ORANGE COUNTY, CALIFORNIA Cities Anaheim Brea WEDNESDAY, AUGUST 23, 1995 - 5:30 P.M. Buena Perk Cypress Fountain ✓alley Fullerton Hundngtan Beach DISTRICTS' ADMINISTRATIVE OFFICES Irvine 10844 ELLIS AVENUE Le Habre La Palma FOUNTAIN VALLEY, CALIFORNIA 92708 Los Alamitos Newport Beach Orange Placentia Sent.Ana seal Beach Stanton A special meeting of the Steering Committee of the Joint Boards of Directors rasdn of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Ville Park rarb. ones County, California, will be held at the above location, time and date. County .f Orange sanitary Districts Costs Mo. Garden Grove Midway City Water Districts Irvine Ranch A Public Westewster and Environmental Management Agency Committed to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: August 23 1995 Meeting Time: 5:30 p.m. Meeting Adjourned: Committee Members John C. Cox, Jr., Joint Chair . . . . . . . . . . . . . . _ Peer A. Swan, Vice Joint Chair . . . . . . . . . . . _ George Brown, Chair, FAHR . . . . . . . . . . . . . _ John J. Collins, Chair, PDC . . . . . . . . . . . . . . Pat McGuigan, Chair, OMTS . . . . . . . . . . . . . Roger Stanton, Vice Chair, FAHR . . . . . . . . . Others Present Thomas L. Woodruff, General Counsel . . . . Ted Gaebler, Speaker Staff Present Donald F. McIntyre, General Manager . . . . . . Blake P. Anderson, Asst. General Manager . . Judith A. Wilson, Asst. General Manager . . . . Jean Tappan, Secretary . . . . . . . . . . . . . . . . . August 23, 1995 AGENDA STEERING COMMITTEE JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 108" ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 SPECIAL MEETING WEDNESDAY, AUGUST 23, 1995 -5:30 P.M. ................................................................................................................................................................................. In accordance with the requirements of California Government Code Section 54954.2, .`• this agenda has been posted in the main lobby of the Districts'Administrative Offices not less f than 72 hours prior to the meeting date and time above. In the event any matter not listed on this agenda is proposed to be submitted to the i Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) I as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the i meeting date. ................................._.............................................................................................................................................. (1) Roll Call (2) Appointment of Chairman Pro tem, if necessary. (3) Public Comments: All persons wishing to address the Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). -1- August 23, 1995 (4) Consideration of motion to approve Minutes of Steering Committee Meeting held June 28, 1995. (5) The Committee Chairman, General Manager and General Counsel may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee Members. (a) Report of Committee Chairman (b) Report of General Manager (c) Report of General Counsel (6) Discussion with Ted A. Gaebler, author of Reinventing Government (7) Closed Session. Closed Session: During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the Chairman may convene the Committee in closed session to consider matters of pending OF potential litigation, or personnel matters, pursuant to Government Code Sections 54956.9, 54957 or 54957.6. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Committee on any of these subjects, the minutes will reflect all required disclosures of information. t...................................................................................................................................................... (a) Convene in closed session, if necessary. (b) Reconvene in regular session. (c) Consideration of action, if any, on matters considered in closed session. (d) Report on discussion taken in closed session, as required. (8) Other business, if any. (9) Matters which a Director would like staff to report on at a subsequent meeting. (10) Matters which a Director may wish to place on a future agenda for action and a staff report. -2- r August 23, 1995 (11) Consideration of upcoming meeting dates. (12) Adjourn. Notice to Committee Members: For any Questions on the agenda or to place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair. John C. Cox,Jr. (714)721-9660 Secretary. Jean Tappan (714)962-2411, ExL 2001 (714)962-0356(FAX) J'1WPG kGM .CGMM nQS.AGO -3- STEERING COMMITTEE AGENDAFOR AUGUST 23, 1995 (4) Consideration of motion approving Draft Minutes of June 28, 1995 Steering Committee Meeting. Summary Attached are the draft minutes for the June 28, 1995 Steering Committee Meeting. Recommendation Consideration of a motion approving the draft Minutes of the Steering Committee meeting held June 28, 1995. JAW POOQGM1511iLOMM10BYlKA County Sanitation Districts ' of Orange County,California P.O.Box 8127 a 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE June 28, 1995 - 5:30 P.M. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, June 28, 1995, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: esent: Thomas L. Woodruff, General Counsel Bob Zemmel, Director John C. Cox, Jr., Joint Chair Peer A. Swan, Vice Joint Chair John J. Collins, Chair, PDC Pat McGuigan, Chair, OMTS STAFF PRESENT: Absent: Donald F. McIntyre, General Manager Gary Streed, Director of Finance George Brown, Chair, FAHR Jean Tappan, Secretary Roger Stanton, Vice Chair, FAHR (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) APPROVAL OF MINUTES The minutes of the May 24, 1995 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Meeting Page 2 June 28, 1995 (6) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER AND GENERAL COUNSEL No reports were made. (6) STEERING COMMITTEE DISCUSSION ITEMS (a) Recruitments. Assistant General Manager—Administration: The six first round finalists will be interviewed July 6 and 7. The candidate pool appears to be very strong. The General Manager indicated that he would like to see the position filled by a "generalist" rather than a specialist. Technical Services Director: Nancy Wheatley, currently with Massachusetts Water Resources Authority, has accepted the Districts offer and will start August 7. Laboratory Manager: Interviews will be held for the three finalists the week of July 10. The new Technical Services Director will be on the interview panel. Engineering Director: Sixty-six applications were received and interviews are scheduled to begin in two to three weeks. (b) Budget. The cost per million gallons was the main discussion item. It is estimated to be $599 and is considered the Districts' basic benchmark. The General Manager will be meeting with all employees in the next month to discuss ways to reduce that number. (c) Consolidation. A discussion ensued on the effects of the County bankruptcy on the consolidation of the Districts. The Committee directed staff to continue with the consolidation studies and address how to proceed with the problems with the County as they arise. A white paper is to be prepared to address our reserves and debt and how they are allocated. Most of the information is found in the new budget. General Counsel will continue with research on how best to address the debt program under consolidation. Minutes of the Steering Committee Meeting Page 3 June 28, 1995 The Committee directed staff to prepare a model organization structure for the July 19, 1995 Executive Committee: One district, how many directors, one financing entity, and fee issues. Additional consideration should be given to areas currently outside the Consolidated Districts' sphere of influence should the Districts take over the landfills. Agreements with other entities (SAWPA and IRWD) must also be considered. The General Manager reported that SAWPA has requested a seat on the Board. While this is a separate subject from the consolidation, it should also be considered. (d) Organizational Issues. The Directors were alerted that an employee may be addressing the Directors on his opposition to the reorganization of the Technical Services Department. (e) County of Orange Bankruptcy. The General Manager thought that many of our existing and future assets are now at risk and we should be developing contingencies. Staff will continue to keep the Directors advised. (f) State's Constitution Revision Commission. There was a discussion on the Commission's efforts and how they may affect the Districts. General Counsel indicated that unfortunately Proposition 13 included a lot of delegated authority to the state and this could be exercised. This will be monitored and the Directors will be kept advised. (g) Revisions to Ordinance re Permits and Fees The General Manager discussed the issue and some of the background. Cities are now charging the Districts for encroachment permits and fees which heretofore had been free. Engineering staff have asked that the policy be reconsidered and that the Districts in turn charge the cities for inspection fees. Staff was directed to report to the PDC Committee on which cities are charging the Districts, and also to prepare a draft staff report on the change in policy. Minutes of the Steering Committee Meeting Page 4 June 28, 1995 (7) CLOSED SESSION There was no closed session. (8) OTHER BUSINESS The Joint Chair and the General Manager will conduct the performance review for the Board Secretary. The Joint Chair announced that the RFP for AB 2766 funds will be out shortly. The submittal deadline is September 15. He encouraged the Districts to respond. (9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING There were no matters to be reported. (10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters for a future agenda. (11) CONSIDERATION OF UPCOMING MEETINGS The next meeting will be at the call of the Joint Chair. (12) ADJOURNMENT The Steering Committee adjourned at approximately 6:43 p.m. Submitted by: Jean Tappan, Steering Committee Secretary w w Minutes of the Steering Committee Meeting Page 5 June 28, 1995 Ewa W ccrnsacowMnemss.imi STEERING COMMITTEE AGENDAFOR AUGUST 23, 1995 (6) Discussion with Ted A. Gaebler, author of Reinventing Government Summary Ted A. Gaebler, former city manager of Visalia and San Rafael, California, and Vandalia, Ohio, is president of the Gaebler Group, a division of MRC, a public-sector management consulting firm, in San Rafael, California. After discussions with staff throughout the day, Mr. Gaebler will discuss his observations with the Directors about how"the entrepreneurial spirit is transforming the public sector." „w000ccrnsmmv..,wexvs.e