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HomeMy WebLinkAbout1995-05 FILED iT In the Otte at the S f County Sanitation Districts Counry Sanitation pis s) of Orange County,California Nos) U.3 rt,9 /i B viy P.O. Box 8127 • 10844 Ellis Avenue JUN 2 81995 Fountain Valley,CA 92728-8127 Telephone: (714) 962-2411 By PK DRAFT MINUTES OF THE STEERING COMMITTEE May 24, 1995 -5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, May 24. 1995, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: Present: Thomas L. Woodruff, General Counsel John C. Cox, Jr., Joint Chair Peer A. Swan, Vice Joint Chair �./ John J. Collins, Chair, PDC Pat McGuigan, Chair, OMTS George Brown, Chair, FAHR STAFF PRESENT: Absent: Donald F. McIntyre, General Manager Blake P. Anderson, Assistant General Manager Roger Stanton, Vice Chair, FAHR Jean Tappan, Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) APPROVAL OF MINUTES +� The minutes of the April 26, 1995 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Meeting Page 2 May 24, 1995 (5) REPORTS OF THE COMMITTEE CHAIR GENERAL MANAGER AND GENERAL COUNSEL The General Manager reported on information on the Clean Water Act he received while at the AMSA Conference in Washington, DC. It appears that while AMSA supported the Act, there are portions of it that could negatively affect the Districts. We will continue to work with AMSA to try to clear up some of the misunderstandings. (6) STEERING COMMITTEE DISCUSSION ITEMS (a) Recruitments. The Districts are currently recruiting for four positions—Assistant General Manager- Administration, Technical Services Director, Laboratory Manager, and Director of Engineering. The AGM position closes May 26 and it looks like there will be close to 75 applications. David Griffin Assoc. reports that there are some very strong candidates. Three candidates are being interviewed May 25 for the Director of Technical Services position. The interview team will consist of Don McIntyre, Blake Anderson, Bob Murray (David Griffin Assoc.) and Margie Nellor. Dennis Smith of The�"J Smith Group, a Human Resources specialist firm, will test the applicants on their perception of the job and the existing department managers will also interview the candidates. The three candidates for the Lab Manager position will be interviewed after the Director of Technical Services is on the job and can be part of the interview team. The Director of Engineering position has been advertised and staff will be doing the recruiting. (b) Budget. The draft budgets will not be mailed with the agenda packages for the PDC Committee, but rather will be presented at the meeting. The revised budget process has taken more time than in the past, but the result will be a much easier to understand document. The major change is in training. The General Manager stated that he believes this is essential. There is $500,000 allocated for training and $134,000 for travel and meetings. This total is about 2% of the total payroll, the industry average. All personnel will be involved. Another consideration is tuition reimbursement. Director Swan indicated that written goals and objectives should be included stating what is the intent and what is to be accomplished. This is included. Training may be considered a requirement for promotion. v Minutes of the Steering Committee Meeting Page 3 May 24, 1995 The effects of reorganization on the personnel budget were discussed. Div. 2150, Management, will add a Communications Division. This group will be responsible for all internal and external communications, including the office aides, and the receptionist. Human Resources will separate Safety and Health from Training and make them separate divisions. Finance will break out Information Services as a separate Department under the AGM for Administration and give it Department Head Status. Plant Automation will be left in Information Services for now, though it may be returned to Engineering, depending on several factors, including the qualifications of the new Director of Engineering. Information Services will be broken into two sections; hardware and software. Maintenance and Operations will be separated, each with department status. The security function is going to be privatized. Technical Services is combining the Air Quality, Conservation, Recycle and Reclamation, and Compliance into one division, the Environmental Services Division. + The Microbacteria Lab has been eliminated, reducing the lab personnel from 54 to 47. There will also be a Planning section in Engineering. Director Swan asked about a tracking section, or contracts administration group. This is being included. Blake Anderson explained some of the problems with the Engineering Department and indicated that the new Director of Engineering will have to make them the major effort. The net increase in the Personnel Budget will be 6 authorized positions, or 7.5%. The total actual positions will increase from 600 to 660. This increase is a result of trying to put in place all of Ernst &Young's recommendations and filling many vacancies. The Capital Budget was discussed. The booklet has been prepared and there will be summary of the projects presented at the meetings. (c) Consolidation. The Committee was advised that at the June Board Meeting, Joseph Martin of the Los Alamitos County Water District, would be addressing the District No. 3 Board seeking representation and a seat on the Board. His agency provides sewerage services to the City of Los Alamitos. Tom Woodruff discussed the background and stated that District No. 3 would have to be reorganized and restructured to accommodate this request. � u Minutes of the Steering Committee Meeting Page 4 May 24, 1995 The idea of one super District with one member from each agency was discussed. The financial ramifications of combining the nine Districts into one must be detailed. The General Manager indicated that this is a governance issue, not a money issue. Staff will report in June on this issue. (d) Privatization. There was a discussion on the privatization of Santa Margarita Water District and the effects it could have on the Districts. The General Manager and Assistant General Manager have had discussions on this as well. The benchmark goal is the cost per million gallons for treatment. that cost now is just over$500 per million gallons. There are other things being considered to reduce expenses, including having SCE take over the operation of Central Power Generation and selling the power. Everything is being considered to meet our goal. (g) Deferred Compensation. The first increment of the money has been received from the County. The General Manager would like to bring this issue to the Executive Committee because it is a v policy decision, not a finance decision. Staff was directed to prepare a couple of options. (f) Bankruptcy. Blake Anderson reported on the current status. On Friday, May 19, $295,000,000 was received. The remaining funds due will be in "good as gold" recovery notes due on June 5, and $44 million in claims. Measure R was discussed. County staff asked the OCIP Committee for support. At this time, the County has a deficit of$1.7 billion and Measure R appears to be the only way the County anticipates making up the majority of it. In the event Measure R fails, the County will not have a second chance. All bond holders may be asked to forgive the 11 cents. Blake requested direction about supporting Measure R. The Boards originally supported Blake in his efforts to collect 100 cents on the dollar, and he was directed by the judge that appointed him to the OCIP to use his best judgment on behalf of the Districts, and the interests of all the special districts in representing them. Now some of the cities, and the Directors of the Districts, are opposing the sales tax. The Committee directed Blake to do what he considered proper. The Committee and the General Manager indicated that they would support Blake. �..1 Minutes of the Steering Committee Meeting Page 5 May 24, 1995 (7) CLOSED SESSION There was no closed session. (8) OTHER BUSINESS No other business was discussed. (9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING There were no matters to be reported. (10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters for a future agenda. (11) CONSIDERATION OF UPCOMING MEETINGS The next meeting will be at the call of the Joint Chair. (12) ADJOURNMENT The Steering Committee adjourned at approximately 7:20 p.m. Submitted by: e n Tappan, St eri g Committee Secretary j:\wpem�mMrcammMe58N4]8%.min STATE OF CALIFORNI" �./ COUNTY OF ORANGES. Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Steering Committee Meeting held on May 24, 1995, was duly posted for public inspection in the main lobby of the Districts' offices on May 19, 1995. IN WITNESS WHEREOF, I have hereunto set my hand this 19 day of May, 1995. �lv�rK Penny Kyle, S c e of each of the Boards of Direc r f County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California Posted:—" /9 1995, S.00 P.M. /J By: Signature RMPOOOl9S19IEHIOMTSWOSTINGS.95U STR COUNTY SANITAT O DISTRICTS OF ORANGE COUNTY, CALIFORNIA P.O. BOX 8127.FOUNTAIN VALLEY,CALIFORNIA 92728-8127 10844 ELLIS, FOUNTAIN VALLEY, CALIFORNIA 92708-7018 II (714)962-2411 May 19, 1995 NOTICE OF MEETING STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, May 24, 1995 - 5:30 P.M. DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 A special meeting of the Steering Committee of the Joint Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will be held at the above location, time and date. STEERING COMMITTEE u Roll Call: Meeting Date: May 24, 1994 Meeting Time: &30 p.m. Meeting Adjourned: Committee Members John C. Cox, Jr., Joint Chair . . . . . . . . . . . . . . Peer A. Swan, Vice Joint Chair . . . . . . . . . . . George Brown, Chair, FAHR . . . . . . . . . . . . . John J. Collins, Chair, PDC . . . . . . . . . . . . . . Pat McGuigan, Chair, OMTS . . . . . . . . . . . . . Roger Stanton, Vice Chair, FAHR . . . . . . . . . Others Present Thomas L. Woodruff, General Counsel . . . . ..d Staff Present Donald F. McIntyre, General Manager . . . . . . Blake P. Anderson, Asst. General Manager . . Jean Tappan, Secretary . . . . . . . . . . . . . . . . . _ May 24, 1995 AGENDA STEERING COMMITTEE JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 SPECIAL MEETING WEDNESDAY, May 24, 1995 - 5:30 P.M. ............................................................................................................................................'-'----................--------In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less I than 72 hours prior to the meeting date and time above. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the i meeting date. ............................................................................................................................................................................... (1) Roll Call (2) Appointment of Chairman Pro tem, if necessary. (3) Public Comments: All persons wishing to address the Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. May 24, 1995 Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) The Committee Chairman, General Manager and General Counsel may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee Members. (a) Report of Committee Chairman (b) Report of General Manager (c) Report of General Counsel (5) Consideration of Motion to Receive and Approve the Minutes of the Steering Committee Meeting held April 26, 1995. (6) Items for Discussion (a) Recruitments • Assistant General Manager, Administration • Technical Services Director • Laboratory Manager • Engineering Director (b) Budget • Organization Chart • Personnel Budget • Equipment Budget • Capital Budget (c) Consolidation - Informal discussion of concept. (d) Organizational Issues - General discussion. (e) Privatization - Salesmen coming around. (f) Bankruptcy - Transfers of county assets or activities. (g) Deferred Compensation - General discussion. -2- May 24, 1995 (7) Closed Session. ....................................................................................................................................................... Closed Session: During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the Chairman may convene the Committee in closed session to consider matters of pending [ or potential litigation, or personnel matters, pursuant to Government Code f Sections 54956.9, 54957 or 54957.6. Reports relating to (a) purchase and sale of real property; (b) matters ! of pending or potential litigation; (c) employment actions or negotiations with f employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Committee on any of these subjects, the I minutes will reflect all required disclosures of information. ...................................................................................................................................................... (a) Convene in closed session, if necessary. (b) Reconvene in regular session. (c) Consideration of action, if any, on matters considered in closed session. (d) Report on discussion taken in closed session, as required. (8) Other business, if any. (9) Matters which a Director would like staff to report on at a subsequent meeting. (10) Matters which a Director may wish to place on a future agenda for action and a staff report. (11) Consideration of upcoming meeting dates. (12) Adjourn. Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John C. Cox,Jr. (714)721-6660 Secretary: Jean Tappan (714)962-2411, Fxd.2001 (714)962-0356(Fax) J9WPD0M3WSTR-COMMD62495 AGD -3- \� 1 ,/ County Sanitation District of Orange County,Califomi P.O.Box 8127 a 10844 Ellis Avenu Fountain Valley,CA 9272"127 Telephone: (714) 962-2411 .J DRAFT MINUTES OF THE STEERING COMMITTEE April 26, 1995 - 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, April 26, 1995, at 5:30 p.m., at the Districts' Administrative office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE: OTHERS PRESENT: resent: Thomas L. Woodruff, General Counsel Director William Steiner John C. Cox, Jr., Joint Chair Mike Steiner Peer A. Swan, Vice Joint Chair John J. Collins, Chair, PDC Pat McGuigan, Chair, OMTS Roger Stanton, VC Finance & Personnel STAFF PRESENT: Donald F. McIntyre, General Manager Absent: Blake P. Anderson, Assistant General Manager Michael White, Controller George Brown, Chair, FPC Jean Tappan, Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) APPROVAL OF MINUTES The minutes of the March 8, 1995 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Meeting Page 2 April26, 1995 (5) REPORTS OF THE COMMITTEE CHAIR GENERAL MANAGER AND GENERAL COUNSEL No reports were made. (6) STEERING COMMITTEE DISCUSSION ITEMS (d) Concept Budget Mike White, Controller, presented a brief overview of the draft of the newly- developed Concept Budget. The draft will also be presented to the operating committees at their May meetings. The final budget will be presented to the Committees at their June meetings and to the Directors at the June 28 Joint Board meeting for approval. After discussing the one-step budget process, time frame, consolidation, team approach, process, level of control and amendments (provisions for change) and assumptions, the concept was accepted. Other items discussed were anticipated changes in staffing as a result of the Ernst & Young report, fee increases, training, and privatizing security. The CORF budget was presented by Finance Director Gary Streed and discussed. The new format organizes projects by the flow through the plants. Staff was directed to add an overview or summary statement to each of the projects that states what is being done now, and what can be gained by doing the project. A very preliminary budget, based on receiving all of the OCIP funds, was presented depicting reserves and carryover, revenues, requirements, additions to and deductions from reserves, and estimated ending reserves. General Manager Don McIntyre indicated that the 2020 Vision should be updated starting next year and include revised long-term investment and reserves policies as well as changes in the capital improvements program. (a) Staff Time and Costs for Preparation of Agenda for Committee Meetings The General Manager discussed the issue of staff time necessary to prepare for the operating committees and the Joint Boards meetings. While the numbers may not be totally accurate, they indicate that the process needs revision. The Committee decided to continue the existing process until the end of the year � Minutes of the Steering Committee Meeting U Page 3 April26, 1995 (December) and then revisit the issue. In the meantime, staff and the Committee will consider any recommendations put forth to streamline the process, including merging the Districts. (b) Management Performance Review Program (MPRP) The General Manager asked the Committee to reconsider the MPRP, based on the E&Y report and staffs comments. The program, as presently implemented, is not working. More training is required and the program needs to be funded at above the cost-of-living. After further discussion, staff was directed to investigate alternatives and report back. (c) Consideration of Solid Waste Management System. The General Manager met with Bill Popejoy and Mr. Taormino of Anaheim ,.✓ Disposal on the landfill system, currently managed and operated by the County of Orange. The Districts have the authority under the Special Districts Act to manage this system. However, all cities must agree to use the County landfills in order to ensure revenues. At this time, the County appears to have an inflated value placed on the landfills, and studies staff has completed show that their value just isn't there. Staff will continue to track this issue and report back to the Committee as events occur. (6) CLOSED SESSION There was no closed session. (7) OTHER BUSINESS No other business was discussed. (8) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING There were no matters to be reported. Minutes of the Steering Committee Meeting Page 4 April 26, 1995 (9) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters for a future agenda. (10) CONSIDERATION OF UPCOMING MEETINGS The next meeting will be at the call of the Joint Chair. (11) ADJOURNMENT The Steering Committee adjourned at approximately 7:10 p.m. Submitted by: Jean Tappan, Steering Committee Secretary �:Mrytlocgm W r<ommNreRS'L02�S.min