HomeMy WebLinkAbout1995-05 FILED
iT In the Otte at the S f County Sanitation Districts
Counry Sanitation pis s) of Orange County,California
Nos) U.3 rt,9 /i B viy
P.O. Box 8127 • 10844 Ellis Avenue
JUN 2 81995 Fountain Valley,CA 92728-8127
Telephone: (714) 962-2411
By PK DRAFT
MINUTES OF THE STEERING COMMITTEE
May 24, 1995 -5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6,
7, 11, 13 and 14 of Orange County, California was held Wednesday, May 24. 1995,
at 5:30 p.m., at the Districts' Administrative office.
(1) ROLL CALL
The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE: OTHERS PRESENT:
Present: Thomas L. Woodruff, General Counsel
John C. Cox, Jr., Joint Chair
Peer A. Swan, Vice Joint Chair
�./ John J. Collins, Chair, PDC
Pat McGuigan, Chair, OMTS
George Brown, Chair, FAHR STAFF PRESENT:
Absent: Donald F. McIntyre, General Manager
Blake P. Anderson, Assistant General Manager
Roger Stanton, Vice Chair, FAHR Jean Tappan, Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) APPROVAL OF MINUTES
+� The minutes of the April 26, 1995 Steering Committee meeting were approved as
drafted.
Minutes of the Steering Committee Meeting
Page 2
May 24, 1995
(5) REPORTS OF THE COMMITTEE CHAIR GENERAL MANAGER AND GENERAL
COUNSEL
The General Manager reported on information on the Clean Water Act he received
while at the AMSA Conference in Washington, DC. It appears that while AMSA
supported the Act, there are portions of it that could negatively affect the Districts. We
will continue to work with AMSA to try to clear up some of the misunderstandings.
(6) STEERING COMMITTEE DISCUSSION ITEMS
(a) Recruitments.
The Districts are currently recruiting for four positions—Assistant General Manager-
Administration, Technical Services Director, Laboratory Manager, and Director of
Engineering. The AGM position closes May 26 and it looks like there will be close to
75 applications. David Griffin Assoc. reports that there are some very strong
candidates. Three candidates are being interviewed May 25 for the Director of
Technical Services position. The interview team will consist of Don McIntyre, Blake
Anderson, Bob Murray (David Griffin Assoc.) and Margie Nellor. Dennis Smith of The�"J
Smith Group, a Human Resources specialist firm, will test the applicants on their
perception of the job and the existing department managers will also interview the
candidates. The three candidates for the Lab Manager position will be interviewed
after the Director of Technical Services is on the job and can be part of the interview
team. The Director of Engineering position has been advertised and staff will be doing
the recruiting.
(b) Budget.
The draft budgets will not be mailed with the agenda packages for the PDC Committee,
but rather will be presented at the meeting. The revised budget process has taken
more time than in the past, but the result will be a much easier to understand
document.
The major change is in training. The General Manager stated that he believes this is
essential. There is $500,000 allocated for training and $134,000 for travel and
meetings. This total is about 2% of the total payroll, the industry average. All
personnel will be involved. Another consideration is tuition reimbursement. Director
Swan indicated that written goals and objectives should be included stating what is the
intent and what is to be accomplished. This is included. Training may be considered a
requirement for promotion. v
Minutes of the Steering Committee Meeting
Page 3
May 24, 1995
The effects of reorganization on the personnel budget were discussed.
Div. 2150, Management, will add a Communications Division. This group will be
responsible for all internal and external communications, including the office aides,
and the receptionist.
Human Resources will separate Safety and Health from Training and make them
separate divisions.
Finance will break out Information Services as a separate Department under the
AGM for Administration and give it Department Head Status. Plant Automation will
be left in Information Services for now, though it may be returned to Engineering,
depending on several factors, including the qualifications of the new Director of
Engineering. Information Services will be broken into two sections; hardware and
software.
Maintenance and Operations will be separated, each with department status.
The security function is going to be privatized.
Technical Services is combining the Air Quality, Conservation, Recycle and
Reclamation, and Compliance into one division, the Environmental Services
Division.
+ The Microbacteria Lab has been eliminated, reducing the lab personnel from 54 to
47.
There will also be a Planning section in Engineering. Director Swan asked about a
tracking section, or contracts administration group. This is being included. Blake
Anderson explained some of the problems with the Engineering Department and
indicated that the new Director of Engineering will have to make them the major
effort.
The net increase in the Personnel Budget will be 6 authorized positions, or 7.5%. The
total actual positions will increase from 600 to 660. This increase is a result of trying to
put in place all of Ernst &Young's recommendations and filling many vacancies.
The Capital Budget was discussed. The booklet has been prepared and there will be
summary of the projects presented at the meetings.
(c) Consolidation.
The Committee was advised that at the June Board Meeting, Joseph Martin of the Los
Alamitos County Water District, would be addressing the District No. 3 Board seeking
representation and a seat on the Board. His agency provides sewerage services to the
City of Los Alamitos. Tom Woodruff discussed the background and stated that District
No. 3 would have to be reorganized and restructured to accommodate this request.
� u
Minutes of the Steering Committee Meeting
Page 4
May 24, 1995
The idea of one super District with one member from each agency was discussed. The
financial ramifications of combining the nine Districts into one must be detailed. The
General Manager indicated that this is a governance issue, not a money issue. Staff
will report in June on this issue.
(d) Privatization.
There was a discussion on the privatization of Santa Margarita Water District and the
effects it could have on the Districts. The General Manager and Assistant General
Manager have had discussions on this as well. The benchmark goal is the cost per
million gallons for treatment. that cost now is just over$500 per million gallons. There
are other things being considered to reduce expenses, including having SCE take over
the operation of Central Power Generation and selling the power. Everything is being
considered to meet our goal.
(g) Deferred Compensation.
The first increment of the money has been received from the County. The General
Manager would like to bring this issue to the Executive Committee because it is a v
policy decision, not a finance decision. Staff was directed to prepare a couple of
options.
(f) Bankruptcy.
Blake Anderson reported on the current status. On Friday, May 19, $295,000,000 was
received. The remaining funds due will be in "good as gold" recovery notes due on
June 5, and $44 million in claims.
Measure R was discussed. County staff asked the OCIP Committee for support. At
this time, the County has a deficit of$1.7 billion and Measure R appears to be the only
way the County anticipates making up the majority of it. In the event Measure R fails,
the County will not have a second chance. All bond holders may be asked to forgive
the 11 cents.
Blake requested direction about supporting Measure R. The Boards originally
supported Blake in his efforts to collect 100 cents on the dollar, and he was directed by
the judge that appointed him to the OCIP to use his best judgment on behalf of the
Districts, and the interests of all the special districts in representing them. Now some
of the cities, and the Directors of the Districts, are opposing the sales tax. The
Committee directed Blake to do what he considered proper. The Committee and the
General Manager indicated that they would support Blake. �..1
Minutes of the Steering Committee Meeting
Page 5
May 24, 1995
(7) CLOSED SESSION
There was no closed session.
(8) OTHER BUSINESS
No other business was discussed.
(9) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING
There were no matters to be reported.
(10) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT
There were no matters for a future agenda.
(11) CONSIDERATION OF UPCOMING MEETINGS
The next meeting will be at the call of the Joint Chair.
(12) ADJOURNMENT
The Steering Committee adjourned at approximately 7:20 p.m.
Submitted by:
e n Tappan, St eri g Committee Secretary
j:\wpem�mMrcammMe58N4]8%.min
STATE OF CALIFORNI"
�./
COUNTY OF ORANGES.
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Steering Committee Meeting held on May 24, 1995, was
duly posted for public inspection in the main lobby of the Districts' offices on May 19,
1995.
IN WITNESS WHEREOF, I have hereunto set my hand this 19 day of May, 1995.
�lv�rK
Penny Kyle, S c e of each of the
Boards of Direc r f County Sanitation
Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14
of Orange County, California
Posted:—" /9 1995, S.00 P.M.
/J
By:
Signature
RMPOOOl9S19IEHIOMTSWOSTINGS.95U STR
COUNTY SANITAT O DISTRICTS
OF ORANGE COUNTY, CALIFORNIA
P.O. BOX 8127.FOUNTAIN VALLEY,CALIFORNIA 92728-8127
10844 ELLIS, FOUNTAIN VALLEY, CALIFORNIA 92708-7018
II (714)962-2411
May 19, 1995
NOTICE OF MEETING
STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, May 24, 1995 - 5:30 P.M.
DISTRICTS' ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708
A special meeting of the Steering Committee of the Joint Boards of Directors of County
Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will
be held at the above location, time and date.
STEERING COMMITTEE
u Roll Call:
Meeting Date: May 24, 1994 Meeting Time: &30 p.m.
Meeting Adjourned:
Committee Members
John C. Cox, Jr., Joint Chair . . . . . . . . . . . . . .
Peer A. Swan, Vice Joint Chair . . . . . . . . . . .
George Brown, Chair, FAHR . . . . . . . . . . . . .
John J. Collins, Chair, PDC . . . . . . . . . . . . . .
Pat McGuigan, Chair, OMTS . . . . . . . . . . . . .
Roger Stanton, Vice Chair, FAHR . . . . . . . . .
Others Present
Thomas L. Woodruff, General Counsel . . . .
..d Staff Present
Donald F. McIntyre, General Manager . . . . . .
Blake P. Anderson, Asst. General Manager . .
Jean Tappan, Secretary . . . . . . . . . . . . . . . . . _
May 24, 1995
AGENDA
STEERING COMMITTEE
JOINT BOARDS OF DIRECTORS
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
DISTRICTS' ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708
SPECIAL MEETING
WEDNESDAY, May 24, 1995 - 5:30 P.M.
............................................................................................................................................'-'----................--------In accordance with the requirements of California Government Code Section 54954.2,
this agenda has been posted in the main lobby of the Districts' Administrative Offices not less I
than 72 hours prior to the meeting date and time above.
In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)
as an emergency item or that there is a need to take immediate action which need came to
the attention of the Committee subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted in the manner as above, not less than 72 hours prior to the
i meeting date.
...............................................................................................................................................................................
(1) Roll Call
(2) Appointment of Chairman Pro tem, if necessary.
(3) Public Comments: All persons wishing to address the Committee on specific
agenda items or matters of general interest should do so at this time. As
determined by the Chairman, speakers may be deferred until the specific item is
taken for discussion and remarks may be limited to five minutes.
May 24, 1995
Matters of interest addressed by a member of the public and not listed on this
agenda cannot have action taken by the Committee except as authorized by
Section 54954.2(b).
(4) The Committee Chairman, General Manager and General Counsel may present
verbal reports on miscellaneous matters of general interest to the Committee
Members. These reports are for information only and require no action by the
Committee Members.
(a) Report of Committee Chairman
(b) Report of General Manager
(c) Report of General Counsel
(5) Consideration of Motion to Receive and Approve the Minutes of the Steering
Committee Meeting held April 26, 1995.
(6) Items for Discussion
(a) Recruitments
• Assistant General Manager, Administration
• Technical Services Director
• Laboratory Manager
• Engineering Director
(b) Budget
• Organization Chart
• Personnel Budget
• Equipment Budget
• Capital Budget
(c) Consolidation - Informal discussion of concept.
(d) Organizational Issues - General discussion.
(e) Privatization - Salesmen coming around.
(f) Bankruptcy - Transfers of county assets or activities.
(g) Deferred Compensation - General discussion.
-2-
May 24, 1995
(7) Closed Session.
.......................................................................................................................................................
Closed Session: During the course of conducting the business set
forth on this agenda as a regular meeting of the Committee, the Chairman
may convene the Committee in closed session to consider matters of pending
[ or potential litigation, or personnel matters, pursuant to Government Code
f Sections 54956.9, 54957 or 54957.6.
Reports relating to (a) purchase and sale of real property; (b) matters
! of pending or potential litigation; (c) employment actions or negotiations with
f employee representatives; or which are exempt from public disclosure under
the California Public Records Act, may be reviewed by the Committee during a
permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Committee on any of these subjects, the
I minutes will reflect all required disclosures of information.
......................................................................................................................................................
(a) Convene in closed session, if necessary.
(b) Reconvene in regular session.
(c) Consideration of action, if any, on matters considered in closed session.
(d) Report on discussion taken in closed session, as required.
(8) Other business, if any.
(9) Matters which a Director would like staff to report on at a subsequent meeting.
(10) Matters which a Director may wish to place on a future agenda for action and a
staff report.
(11) Consideration of upcoming meeting dates.
(12) Adjourn.
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact
the Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: John C. Cox,Jr. (714)721-6660
Secretary: Jean Tappan (714)962-2411, Fxd.2001
(714)962-0356(Fax)
J9WPD0M3WSTR-COMMD62495 AGD
-3-
\� 1 ,/ County Sanitation District
of Orange County,Califomi
P.O.Box 8127 a 10844 Ellis Avenu
Fountain Valley,CA 9272"127
Telephone: (714) 962-2411
.J DRAFT
MINUTES OF THE STEERING COMMITTEE
April 26, 1995 - 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6,
7, 11, 13 and 14 of Orange County, California was held Wednesday, April 26, 1995,
at 5:30 p.m., at the Districts' Administrative office.
(1) ROLL CALL
The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE: OTHERS PRESENT:
resent: Thomas L. Woodruff, General Counsel
Director William Steiner
John C. Cox, Jr., Joint Chair Mike Steiner
Peer A. Swan, Vice Joint Chair
John J. Collins, Chair, PDC
Pat McGuigan, Chair, OMTS
Roger Stanton, VC Finance & Personnel STAFF PRESENT:
Donald F. McIntyre, General Manager
Absent: Blake P. Anderson, Assistant General Manager
Michael White, Controller
George Brown, Chair, FPC Jean Tappan, Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) APPROVAL OF MINUTES
The minutes of the March 8, 1995 Steering Committee meeting were approved as
drafted.
Minutes of the Steering Committee Meeting
Page 2
April26, 1995
(5) REPORTS OF THE COMMITTEE CHAIR GENERAL MANAGER AND GENERAL
COUNSEL
No reports were made.
(6) STEERING COMMITTEE DISCUSSION ITEMS
(d) Concept Budget
Mike White, Controller, presented a brief overview of the draft of the newly-
developed Concept Budget. The draft will also be presented to the operating
committees at their May meetings. The final budget will be presented to the
Committees at their June meetings and to the Directors at the June 28 Joint
Board meeting for approval. After discussing the one-step budget process, time
frame, consolidation, team approach, process, level of control and amendments
(provisions for change) and assumptions, the concept was accepted.
Other items discussed were anticipated changes in staffing as a result of the
Ernst & Young report, fee increases, training, and privatizing security.
The CORF budget was presented by Finance Director Gary Streed and
discussed. The new format organizes projects by the flow through the plants.
Staff was directed to add an overview or summary statement to each of the
projects that states what is being done now, and what can be gained by doing
the project. A very preliminary budget, based on receiving all of the OCIP funds,
was presented depicting reserves and carryover, revenues, requirements,
additions to and deductions from reserves, and estimated ending reserves.
General Manager Don McIntyre indicated that the 2020 Vision should be
updated starting next year and include revised long-term investment and
reserves policies as well as changes in the capital improvements program.
(a) Staff Time and Costs for Preparation of Agenda for Committee Meetings
The General Manager discussed the issue of staff time necessary to prepare for
the operating committees and the Joint Boards meetings. While the numbers
may not be totally accurate, they indicate that the process needs revision. The
Committee decided to continue the existing process until the end of the year �
Minutes of the Steering Committee Meeting
U Page 3
April26, 1995
(December) and then revisit the issue. In the meantime, staff and the
Committee will consider any recommendations put forth to streamline the
process, including merging the Districts.
(b) Management Performance Review Program (MPRP)
The General Manager asked the Committee to reconsider the MPRP, based on
the E&Y report and staffs comments. The program, as presently implemented,
is not working. More training is required and the program needs to be funded at
above the cost-of-living. After further discussion, staff was directed to
investigate alternatives and report back.
(c) Consideration of Solid Waste Management System.
The General Manager met with Bill Popejoy and Mr. Taormino of Anaheim
,.✓ Disposal on the landfill system, currently managed and operated by the County
of Orange. The Districts have the authority under the Special Districts Act to
manage this system. However, all cities must agree to use the County landfills
in order to ensure revenues. At this time, the County appears to have an
inflated value placed on the landfills, and studies staff has completed show that
their value just isn't there. Staff will continue to track this issue and report back
to the Committee as events occur.
(6) CLOSED SESSION
There was no closed session.
(7) OTHER BUSINESS
No other business was discussed.
(8) MATTERS TO BE REPORTED AT A SUBSEQUENT MEETING
There were no matters to be reported.
Minutes of the Steering Committee Meeting
Page 4
April 26, 1995
(9) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT
There were no matters for a future agenda.
(10) CONSIDERATION OF UPCOMING MEETINGS
The next meeting will be at the call of the Joint Chair.
(11) ADJOURNMENT
The Steering Committee adjourned at approximately 7:10 p.m.
Submitted by:
Jean Tappan, Steering Committee Secretary
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