HomeMy WebLinkAbout01-26-2022 Steering Committee MinutesOrange County Sanitation District
Minutes for the
STEERING COMMITTEE
Wednesday, January 26, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman John Withers on Wednesday, January 26, 2022 at 5:01
p.m. in the Administration Building of the Orange County Sanitation District. Chair Withers
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-01, due to the continued State of Emergency Order. Chair
Withers announced the teleconference meeting guidelines.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra
Massa-Lavitt, Jesus Silva and Glenn Parker
ABSENT:None
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Mo
Abiodun; Janine Aguilar; Jennifer Cabral; Tanya Chong; Laurie Klinger; Tina Knapp; Laura
Maravilla; Jeff Mohr; Andrew Nau; Valerie Ratto; Wally Ritchie; Thomas Vu; and Ruth Zintzun
were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. Katie
Kaneko and Alyssa Thompson, Koff and Associates; and Laura Kalty, Liebert Cassidy
Whitmore, were in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Withers announced that a short survey regarding OC San’s monthly informational
presentations would be sent to the Directors tomorrow requesting feedback on topics of
interest for future presentations.
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STEERING COMMITTEE Minutes January 26, 2022
General Manager Jim Herberg provided a brief introduction to the Headquarters Project
informational presentation on the agenda and stated that monthly updates will continue to be
included in his General Manager’s Report.
Mr. Herberg also stated that his Work Plan Mid-Year Update is included on the agenda and
that five of the individual goals have already been completed and the remainder are
scheduled to be completed by the end of the fiscal year.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2077
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Steering Committee held December 15,
2021.
AYES:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra
Massa-Lavitt, Jesus Silva and Glenn Parker
NOES:None
ABSENT:None
ABSTENTIONS:None
2.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2022-2068
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve and authorize the General Manager to execute a Facilities Relocation
Agreement with Southern California Edison Company for Headquarters Complex
at Plant No. 1, Project No. P1-128A, for an amount not to exceed $310,000;
and
B. Approve a contingency of $31,000 (10%).
AYES:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra
Massa-Lavitt, Jesus Silva and Glenn Parker
NOES:None
ABSENT:None
ABSTENTIONS:None
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STEERING COMMITTEE Minutes January 26, 2022
NON-CONSENT:
3.GENERAL MANAGER’S FY 2021-2022 WORK PLAN MID-YEAR
UPDATE
2021-2047
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the General Manager’s FY 2021-2022 Work Plan Mid-Year Update.
AYES:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra
Massa-Lavitt, Jesus Silva and Glenn Parker
NOES:None
ABSENT:None
ABSTENTIONS:None
4.JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR
PLANT NOS. 1 AND 2
2022-2083
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract to Gamboa Services Inc. dba Corporate Image
Maintenance to provide Janitorial & Floor Maintenance Services at Plant Nos. 1
and 2, Specification No. S-2021-1270BD, for a total amount not to exceed
$961,705, for the period beginning February 1, 2022, through January 31, 2023,
with four, one-year renewal options; and
B. Approve an annual contingency of $96,170 (10%).
AYES:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra
Massa-Lavitt, Jesus Silva and Glenn Parker
NOES:None
ABSENT:None
ABSTENTIONS:None
5.HEALTH REIMBURSEMENT ARRANGEMENT FOR THE MANAGERS
GROUP
2022-2099
Originator: Celia Chandler
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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STEERING COMMITTEE Minutes January 26, 2022
A. Adopt Resolution No. OC SAN 22-05 entitled: “A Resolution of the Board of
Directors of the Orange County Sanitation District approving the Health
Reimbursement Arrangement (HRA) Plan for the Managers Group identified
through the 2021 HRA Reopener Negotiations”;
B. Approve implementation of an HRA plan with the Managers Group with
employee-funded contributions in the form of mandatory vacation, sick,
personal, and compensatory leave payouts; and
C. Authorize the Orange County Sanitation District to pay the annual administrative
costs of the HRA plan for the Managers Group, for a maximum exposure of
approximately $390 annually, based on current headcounts.
AYES:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra
Massa-Lavitt, Jesus Silva and Glenn Parker
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
6.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2022-2055
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation regarding
updates on the Headquarters Complex Project which included the construction start
date and the projected final completion date, the mass timber mockup, the construction
live camera feed and how to access it, as well as upcoming work to include: foundation
work, site utilities, the demo of the risk management trailer, and explained FFE's
(furniture, fixtures, and equipment) with a total of $3.1M budgeted for this Cooperative
Contract procurement.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54957.6 AND 54957(b)(1)
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STEERING COMMITTEE Minutes January 26, 2022
The Committee convened in closed session at 5:16 p.m. Confidential minutes of the Closed
Sessions have been prepared in accordance with the above Government Code Sections and
are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board
and Committee Closed Session meetings.
CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT
CODE SECTION 54957.6
2022-2084
CONVENED IN CLOSED SESSION:
Designated Representatives: General Manager James Herberg, Assistant General
Managers Lorenzo Tyner and Rob Thompson, Director of Human Resources Celia
Chandler, and Chief Negotiator Laura Kalty.
Employee Organizations: (3)
International Union of Operating Engineers, Local 501; Orange County Employees
Association; and the Supervisors and Professionals Group
CS-2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(B)(1)2022-2085
CONVENED IN CLOSED SESSION:
Public Employee Performance Evaluation
Number of Employees: 1
·General Counsel
RECONVENED IN REGULAR SESSION.
The Committee reconvened in regular session at 5:57 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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STEERING COMMITTEE Minutes January 26, 2022
ADJOURNMENT:
Chair Withers declared the meeting adjourned at 5:58 p.m. to the next Regular Steering
Committee meeting to be held on Wednesday, February 23, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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