HomeMy WebLinkAbout10-28-2020 Steering Committee MinutesOrange County Sanitation District
Minutes for the
STEERING COMMITTEE
CALL TO ORDER
Wednesday, October 28, 2020
4:30 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on Wednesday, October 28, 2020 at 4:31
p.m. in the Administration Building of the Orange County Sanitation District. Chair Shawver
stated that the meeting was being held telephonically and via audio/video teleconferencing in
accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus
Pandemic (COVI D-19).
ROLL CALL AND DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
ABSENT: Chad Wanke
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the
Board; and Joshua Martinez were present in the Board Room. Assistant General Manager
Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy
Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia
Chandler, Janine Aguilar, Jennifer Cabral, Tina Knapp, Laura Maravilla, Andrew Nau, and
Thomas Vu participated telephonically.
OTHERS PRESENT: Brad Hagin (General Counsel) was present in the Board Room and
Georg Krammer (Koff & Associates) participated telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Shawver stated that on the agenda tonight an overview of the classification and
compensation study will be discussed and that questions about the process should be
addressed during the item. He stated further that an update on labor negotiations will be
heard in Closed Session and questions with regard to labor should be held at that time.
General Manager Herberg stated that he had received a few inquiries from Board members
related to the new Headquarters Building and modifications needed as a result of the
pandemic, and that Director of Engineering Kathy Millea will be providing an update tonight
based on a workshop held with the design team.
Page 1 of 4
STEERING COMMITTEE Minutes October 28, 2020
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-1285
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Steering Committee held September
23, 2020.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
NON-CONSENT:
2. UPDATES TO BIOSOLIDS ACCOUNT POOL LANGUAGE 2020-1303
Originator: Lan Wiborg
Assistant General Manager Lorenzo Tyner provided a verbal update on the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to amend biosolids management contracts in the
Biosolids Account Pool (BAP) to move funds from one contract to another within the
BAP, as necessary due to anticipated changes in climate, regulations, contractor
performance, or to realize operational and financial efficiencies; with the total of all
contracts not to exceed the Board authorized annual amount of $19,000,000.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
Director Wanke arrived at the meeting at approximately 5:00 p. m.
INFORMATION ITEMS:
3. ORANGE COUNTY SANITATION DISTRICT HEADQUARTERS
COMPLEX UPDATE
Originator: Kathy Millea
Page 2 of 4
2020-1300
STEERING COMMITTEE Minutes October 28, 2020
4.
Director of Engineering Kathy Millea provided a PowerPoint presentation on pandemic
considerations for the new Headquarters Building including a recent pandemic
workshop that was held to determine contagion risks and changes needed to the
design features. Ms. Millea provided the recommended conclusions from that
workshop.
ITEM RECEIVED AS AN:
Information Item.
CLASSIFICATION AND COMPENSATION OVERVIEW 2020-1291
Originator: Celia Chandler
Director of Human Resources Celia Chandler introduced Georg Krammer, Koff and
Associates, who provided an informative and thorough PowerPoint Presentation
regarding Classification and Compensation purpose and methodology used by the
Sanitation District.
ITEM RECEIVED AS AN:
Information Item.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54957.6:
The Committee convened in closed session at 5:43 p.m. to discuss one item. Closed
Session Item CS-2 was not heard. Confidential minutes of the Closed Session have been
prepared in accordance with the above Government Code Section and are maintained by the
Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee
Closed Session Meetings.
CS-1 CONFERENCE WITH LABOR NEGOTIATORS -GOVERNMENT 2020-1277
CODE SECTION 54957.6
CONVENED IN CLOSED SESSION:
Designated Representatives: General Manager James Herberg; Assistant General
Managers Lorenzo Tyner and Rob Thompson; Director of Human Resources Celia
Chandler; and Georg Krammer of Koff & Associates
Employee Organizations: (3)
International Union of Operating Engineers, Local 501; Orange County Employees
Association; and the Supervisors and Professionals Group
CS-2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS -2020-1292
GOVERNMENT CODE SECTION 54956.8
Page 3 of 4
.....
STEERING COMMITTEE Minutes October 28, 2020
Originator: Lorenzo Tyner
AT THE REQUEST OF STAFF, ITEM NO. CS-2 WAS NOT HEARD.
Property: 7292 Slater Avenue Huntington Beach, CA -APN No. 110-010-39
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager,
Lorenzo Tyner; and Assistant General Manager, Rob Thompson.
Negotiating parties: Northington Huntington Beach Investors LLC
Under negotiation: Price and terms of payment
RECONVENED IN REGULAR SESSION.
The Committee reconvened in regular session at 5:54 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 5:55 p.m. to the next Steering Committee
meeting to be held on Wednesday, November 18, 2020 at 5:00 p.m .
Page 4 of 4