HomeMy WebLinkAbout08-26-2020 Steering Committee MinutesOrange County Sanitation District
Minutes for the
STEERING COMMITTEE
CALL TO ORDER
VVednesday,August26, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on VVednesday, August 26, 2020 at 5:07
p.m. in the Administration Building of the Orange County Sanitation District. The Clerk of the
Board stated that the meeting was being held telephonically and via audio/video
teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the
Coronavirus Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM:
A quorum was declared present, as follows :
PRESENT: David Shawver, John VVithers, Robert Collacott, Peter Kim , Glenn
Parker, Tim Shaw and Chad \/Vanke
ABSENT: None
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the
Board; and Joshua Martinez were present in the Board Room . Assistant General Manager
Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy
Millea, Director of Environmental Services Lan \/Viborg, Director of Human Resources Celia
Chandler, Jennifer Cabral, Brian Engeln, Tom Grant, Tina Knapp , Laura Maravilla, Jeff Mohr,
Tyler Ramirez, and Thomas Vu participated telephonically.
OTHERS PRESENT: Brad Hog in (General Counsel) was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Shawver described new technology modifications that were recently made to OCSD's
website to increase the public's participation and accessibility to the Board and Committee
meetings during the pandemic.
General Manager Jim Herberg provided a COVID-19 update stating he will continue to
provide his weekly report to the Board of Directors, that operations remain stable, and that the
employees with positive cases have all returned to work.
Mr. Herberg informed the Committee of an upcoming request from the OC Grand Jury to tour
our facility. He indicated that although physical tours have been suspended during the
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STEERING COMMITTEE Minutes August 26, 2020
pandemic, he would be making an exception to allow this physical tour while maintaining all
current safety protocols, including a health screen checklist to be completed prior to arrival.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2020-1135
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Steering Committee held July 22, 2020
at 5:00 p.m .
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
NON-CONSENT:
2.
3.
GENERAL MANAGER'S FISCAL YEAR 2020-21 WORK PLAN 2020-1187
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
Receive and file the General Manager's Fiscal Year 2020-21 Work Plan.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
WATER UCI INDUSTRY UNIVERSITY RESEARCH CENTER
ANALYSIS
Originator: Jim Herberg
2020-1192
Mr. Herberg presented a brief overview of the proposed agreement. Director Collacott
requested that the findings resulting from this research be presented to the Board. Mr.
Herberg indicated that staff will provide quarterly updates on the research activity and
findings .
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STEERING COMMITTEE Minutes August 26, 2020
MOVED, SECONDED , AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to enter into an agreement with the University of
California, Irvine (UCI) and the UCI Foundation with a contribution of $50,000 for the
Sewershed-scale analysis of perfluorinated compounds in wastewater in partnership
with the Orange County Water District, Irvine Ranch Water District, Santa Margarita
Water District, and Moulton Niguel Water District; in a form approved by General
Counsel.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
Mr. Herberg disconnected from the meeting during Item No. 4.
4. GENERAL MANAGER'S COMPENSATION AND BENEFITS 2020-1181
Chair Shawver provided information regarding the steps taken during the evaluation
process. He commended the General Manager for his extraordinary leadership during
the year.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to :
Approve a performance-based merit increase of 2.5% for the General Manager based
on Fiscal Year 2019/2020 job performance, as authorized in Resolution No. OCSD
19-12.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES: None
ABSENT: Chad Wanke
ABSTENTIONS: None
Director Wanke arrived at the meeting at approximately 5:25 p.m.
INFORMATION ITEMS:
5. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO.
P2-124, AND PRICING POLICY DISCUSSION
Originator: Lorenzo Tyner
2020-1169
Mr. Herberg provided an update on the item and responded to questions from the
Committee.
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STEERING COMMITTEE Minutes August 26, 2020
ITEM RECEIVED AS AN:
Information Item.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.9(d)(4):
The Committee convened in closed session at 5:38 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official Book
of Confidential Minutes of Board and Committee Closed Session Meetings .
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION -GOVERNMENT CODE SECTION 54956.9(d)(4)
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
2020-1193
Initiation of litigation regarding development fees and conditions at Project OCSD
Headquarters Building: City of Fountain Valley
RECONVENED IN REGULAR SESSION.
The Committee reconvened in open session at 5:55 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FORA FUTURE MEETING:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 5:57 p.m. to the next Steering Committee
meeting to be held on Wednesday, September 23, 2020 at 5:00 p.m.
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Submitted by:
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