HomeMy WebLinkAbout04-22-2020 Steering Committee MinutesOrange County Sanitation District
Minutes for the
STEERING COMMITTEE
CALL TO ORDER
Wednesday, April 22, 2020
5:00 PM
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on Wednesday, April 22, 2020 at 5:11 p.m.
in the Administration Building of the Orange County Sanitation District. Chair Shawver stated
that the meeting was being held telephonically and via audio/video teleconferencing in
accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus
Pandemic (COVID-19).
The Clerk of the Board announced the teleconference meeting guidelines and stated that
votes will be taken by roll call.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
ABSENT: None
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the
Board; Al Garcia, and Tyler Ramirez were present in the Board Room; Assistant General
Manager Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering
Kathy Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources
Celia Chandler, and Assistant Clerk of the Board Tina Knapp participated telephonically.
OTHERS PRESENT: Brad Hog in (General Counsel) was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Board Chair Shawver stated that due to a lack of urgent/critical items and the fact that staff
are either telecommuting from home or working on prioritized Plant operations, the LaPA
Committee meeting for May has been cancelled. He also stated that the Operations and
Administration Committee meetings will be held telephonically on their regularly scheduled
day and time.
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STEERING COMMITTEE Minutes April 22, 2020
CONSENT CALENDAR:
1. APPROVAL OF MINUTES
2.
3.
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Special Meeting of the Steering Committee held March 18,
2020 and the Regular Meeting of the Steering Committee held March 25, 2020.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
NOES: None
ABSENT: None
ABSTENTIONS: None
2020-23 SPONSORSHIP OF THE CENTER FOR DEMOGRAPHIC
RESEARCH
Originator: Kathy Millea
2020-887
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a three-year Memorandum of Understanding with California State University
Fullerton Auxiliary Services Corporation for operation of the Center for Demographic
Research for the period July 1, 2020 through June 30, 2023, for a total amount not to
exceed $331,504.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
NOES: None
ABSENT: None
ABSTENTIONS: None
ELECTRONIC SIGNATURES POLICY
Originator: Lorenzo Tyner
2020-1021
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt a policy for the use of electronic signatures.
AYES: David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
NOES: None
ABSENT: None
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STEERING COMMITTEE Minutes April 22, 2020
ABSTENTIONS: None
NON-CONSENT:
4. RATIFY AMENDMENTS TO PERSONNEL POLICIES AND
PROCEDURES IN RESPONSE TO COVID-19 PANDEMIC
Originator: Celia Chandler
2020-1020
General Manager Herberg provided a brief report on the necessary amendments to the
Personnel Policies in reaction to additional operational needs due to COVID-19.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Pursuant to Resolution No. OCSD 20-01, ratify amendments to Orange County
Sanitation District Board of Directors' Personnel Policies and Procedures: 1.4
Recruitment & Selection, 1.11 -Temporary & Contract Worker, 1.12 -Student
Internship Program, 3.1.2 -Hours of Work -Exempt Employees, 3.2 -Attendance, 3.3 -
Leave-of-Absence with Pay, and 3.4 -Leave-of-Absence Without Pay, effective March
25, 2020 through December 31, 2020 or as soon as the State emergency related to the
COVID-19 pandemic is lifted.
AYES:
NOES:
David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
None
ABSENT: None
ABSTENTIONS: None
INFORMATION ITEMS:
5. COVID-19 FINANCIAL IMPACT UPDATE 2020-1046
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided an informative presentation on the
financial impacts of the COVID-19 pandemic on OCSD.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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STEERING COMMITTEE Minutes April 22, 2020
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Board Vice-Chair Withers announced that the General Manager has a 3:00 p.m. meeting
each day with the EOC regarding COVID-19; and that he and the Chairman have started a
weekly Friday call with the General Manager to discuss the situation.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 5:30 p.m. to the next Steering Committee
meeting to be held on Wednesday, May 27, 2020 at 5:00 p.m.
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