HomeMy WebLinkAbout07-24-2019 Steering Committee MinutesMINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, July 24, 2019 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Board Chairman David Shawver on Wednesday,
July 24, 2019 at 5:00 p.m. in the Administration Building of the Orange County
Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
David Shawver, Board Chair
John Withers, Board Vice-Chair
Robert Collacott, Operations Committee
Chair
Peter Kim, LaPA Committee Chair
Chad Wanke, Administration Committee
Chair
Glenn Parker, Member-At-Large
Tim Shaw, Member-At-Large
COMMITTEE MEMBERS ABSENT:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General
Manager
Lorenzo Tyner, Assistant General
Manager
Celia Chandler, Director of Human
Resources
Kathy Millea, Director of Engineering
Lan Wiborg, Director of Environmental
Services
Kelly Lore, Clerk of the Board
Stephanie Barron
Megan Carlson
Thys DeVries
Mike Dorman
Dean Fisher
Tom Grant
Chris Johnson
Lori Klinger
Tina Knapp
Rebecca Long
Laura Maravilla
Joshua Martinez
Andrew Nau
Adam Nazaroff
Wally Ritchie
Ruth Zintzun
OTHERS PRESENT:
Brad Hagin, General Counsel
Laura Kalty, Liebert Cassidy Whitmore,
Special Counsel
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PUBLIC COMMENTS:
Clerk of the Board Kelly Lore stated that correspondence had been received from the
General Manager which was distributed to the Board of Directors.
REPORTS:
Chair Shawver did not provide a report.
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO:. Approve Minutes of the
Special Meeting of the Steering Committee held June 26, 2019.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Collacott, Kim, Parker, Shaw, Shawver, and Wanke
None
None
Withers
Board Vice-Chair Withers arrived at the meeting at 5:02 p.m.
NON-CONSENT ITEMS:
General Counsel Brad Hagin stated a recusal on Item Nos. 2 and 3 due to a conflict
of interest with the County of Orange and left the room during the discussion.
2. RIGHT OF ENTRY AGREEMENT (Lorenzo Tyner)
Assistant General Manager Lorenzo Tyner provided a brief overview of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to:
A. Approve a Right of Entry Agreement for Orange County Transportation
Authority, and its authorized agents, to enter upon Orange County
Sanitation District's property located on the north side of Westminster
Boulevard, East of Springdale Street, in Westminster, CA adjacent to
the Interstate 405 Freeway for temporary use in connection with its
project to widen the Interstate 405 Freeway for a term of four (4) years
from the 30-day notice prior to the beginning of construction, in a form
approved by Special Counsel; and
B. Direct the Clerk of the Board to record the Agreement with the Orange
County Clerk-Recorder.
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AYES:
NOES:
ABSTENTIONS:
ABSENT:
Collacott, Kim, Parker, Shaw, Shawver, Wanke and
Withers
None
None
None
3. FIRST AMENDMENT TO 800 MHZ LEASE (Lorenzo Tyner)
Assistant General Manager Lorenzo Tyner provided a brief overview of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Approve the First Amendment to the 800 MHz Lease
Agreement with the County of Orange with the following modifications, in a
form approved by Special Counsel:
• Term of Lease shall expire May 4, 2023; with an optional one (1) additional
five-year period
• Increase the annual lease rate from $0.42 per square foot to $0.52 per
square foot
• Decrease the site footprint from 10,000 square feet to 4,784 square feet
before December 31, 2019.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Collacott, Kim, Parker, Shaw, Shawver, Wanke and
Withers
None
None
None
4. COOPERATIVE AGREEMENT FOR INTEGRATED REGIONAL WATER
MANAGEMENT FUNDING IN THE SANTA ANA FUNDING AREA
(Lan Wiborg)
Director of Environmental Services Lan Wiborg provided a brief overview of the
history of the item and its purpose.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Approve a Cooperative Agreement among the County of
Orange, Orange County Sanitation District, Orange County Water District
(collectively referred to as Orange County Parties), and the Santa Ana
Watershed Project Authority (SAWPA), a joint powers authority, for the Orange
County Parties agreeing to remain a part of the Santa Ana Funding Area
covered by the One Water One Watershed Plan for a period of ten (10) years,
from date of execution.
AYES:
NOES:
07/24/2019
Collacott, Kim, Parker, Shaw, Shawver, Wanke and
Withers
None
Steering Committee Minutes Page 3 of 5
ABSTENTIONS: None
ABSENT: None
5. STRATEGIC PLAN SURVEY RESULTS (Rob Thompson)
Assistant General Manager Rob Thompson provided a brief overview of the
item noting that there were eight responses from the Board of Directors which
were provided to the Committee. He stated that staff will proceed with creating
position papers and will bring those to the Board of Directors meetings in August
and September, with a Special Strategic Plan Workshop in September as well.
MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the
strategic plan survey results from the Board of Directors in June 2019.
AYES: Collacott, Kim, Parker, Shaw, Shawver, Wanke and
Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
6. UPDATE ON THE HEADQUARTERS COMPLEX AND SITE SECURITY AT
PLANT NO. 1, PROJECT NO. P1-128 (Kathy Millea)
Ms. Millea presented a brief update on the recently submitted design package,
with renderings, project budget, and the project schedule. She stated that staff
is working closely to accelerate the proposed schedule. The committee
expressed concerns regarding maintenance of the building, security of the
Boardroom with the exposed glass window, and traffic control during
construction.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54957(b)(1), 54957.6 & 54956.9(d)(4):
The Board convened in closed session at 5:21 p.m. to discuss three items.
Confidential minutes of the Closed Sessions have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board
in the Official Book of Confidential Minutes of Board and Committee Closed Session
Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:01 p.m.
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CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS. IF ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 6:02 p.m. to the next Steering
Committee meeting to be held on Wednesday, August 28, 2019 at 5:00 p.m.
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