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HomeMy WebLinkAbout02-27-2019 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, February 27, 2019 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman David Shawver on Wednesday, February 27, 2019 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Board Chair John Withers, Board Vice-Chair Robert Collacott, Operations Committee Chair Peter Kim, LaPA Committee Chair Glenn Parker, Member-At-Large Chad Wanke, Administration Committee Chair COMMITTEE MEMBERS ABSENT: Donald P. Wagner, Member-At-Large PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Kelly Lore, Clerk of the Board Janine Aguilar Stephanie Barron Jennifer Cabral Thys DeVries Mike Dorman Al Garcia Tina Knapp Laura Maravilla Andrew Nau Adam Nazaroff Tyler Ramirez Wally Ritchie Chris Stacklin OTHERS PRESENT: Brad Hagin, General Counsel Laura Kalty, Liebert Cassidy Whitmore, Special Counsel 02/27/2019 Steering Committee Minutes Page 1of4 REPORTS: Chair Shawver did not provide a report. General Manager Herberg introduced Kathy Millea and announced that she was recently appointed as the Director of Engineering. Mr. Herberg also updated the Committee that staff and OCSD lobbyist, Townsend Public Affairs, are tracking the newly proposed SB 332 (Hertzberg) Local Water Reliability Act which proposes to mandate the minimum amount of wastewater recycled. Mr. Herberg stated that information will be brought to the Legislative and Public Affairs Committee. Mr. Herberg reported that OCSD's Deferred Compensation consultant had just informed OCSD that there has been a data breach. Assistant General Manager Lorenzo Tyner added that this breach could affect up to 1,000 OCSD employees, retirees, and Board Members that participate in the Deferred Compensation plan. He described that the breach involves two groups, one who manages the funds and another third-party consultant that reviews that work and provides unsolicited advice. He stated that in the normal course of business they will exchange information. Mr. Tyner went on to report that in this case, the third-party consultant made an information request; the main provider sent the information over a secured lock box, but the information contained was more than what was requested. The third-party consultant pulled the information from the lock box onto their machine, which was subsequently hacked and all the information in that person's inbox was downloaded. This breach included information from the Sanitation District's participants, which included social security numbers, dates of birth, and names. He stated that staff is working with the third-party and primary consultant, and legal counsel, and should have more information in the next few days. Mr. Tyner responded to questions and concerns from the Committee regarding: enhancements in the protection of information, indemnification, possible legal action, and data breach insurance policies. Mr. Tyner verified that Voya Financial was the primary consultant being referenced and further stated that we have the list of the identified participants and additional information will be sent out as soon as possible. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO:. Approve Minutes of the Regular Meeting of the Steering Committee held January 23, 2019. AYES: NOES: ABSTENTIONS: ABSENT: 02/27/2019 Kim, Parker, Shawver, Wanke and Withers None Collacott Wagner Steering Committee Minutes Page 2 of 4 NON-CONSENT ITEMS 2. PROPOSED ANNEXATION NO. OCSD-65 -LOS ALISOS AREAS 1 AND 2 ANNEXATION (Rob Thompson) Assistant General Manager Rob Thompson provided a brief presentation on the Annexation and responded to a question regarding the LAFCO application fee, which he stated was being paid by Irvine Ranch Water District. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize staff to annex 968.2 acres to Orange County Sanitation District in the Los Alisos Areas 1 and 2, within the City of Lake Forest; B. Authorize the General Manager to execute associated annexation documents in a form approved by General Counsel; and C. Adopt Resolution No. OCSD 19-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing initiation of proceedings and requesting the Orange County Local Agency Formation Commission to take proceedings for the annexation to the Orange County Sanitation District, of territory in Portola Hills and Baker Ranch per the May 8, 2017 Agreement with Irvine Ranch Water District, (Proposed Annexation No. OCSD-65 -Los Alisos Areas 1 and 2 Annexation); and repealing Resolution No. OCSD 18-10". AYES: NOES: ABSTENTIONS: ABSENT: INFORMATION ITEMS: Collacott, Kim, Parker, Shawver, Wanke and Withers None None Wagner Chair Shawver stated that at Staff's recommendation, Item No. 3 will not be heard. 3. CALIFORNIA 'IOLUNTARY PROTECTION PROGRAM (CALNPP) (Celia Chandler) Staff will provide an information presentation on a topic of interest to the Steering Committee the California Voluntary Protection Program (Cal/VPP). The Cal/VPP is a program created by Cal/OSHA to recognize organizations that have implemented safety and health programs that effectively prevent and control occupational hazards. CLOSED SESSION 02/27/2019 Steering Committee Minutes Page 3 of 4 CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8 & 54957.6: The Board convened in closed session at 5: 12 p.m. to discuss two items. General Counsel Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:04 p.m. CONSIDERATION OF ACTION, IF ANY. ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY: None. ADJOURNMENT: Chair Shawver declared the meeting adjourned at 6:05 p.m . to the next Steering Committee meeting to be held on Wednesday, March 27, 2019 at 5:00 p.m . 02/27/2019 Steering Committee Minutes Page 4 of 4