HomeMy WebLinkAbout02-27-2019 Steering Committee MinutesMINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, February 27, 2019 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Board Chairman David Shawver on Wednesday,
February 27, 2019 at 5:00 p.m. in the Administration Building of the Orange County
Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
David Shawver, Board Chair
John Withers, Board Vice-Chair
Robert Collacott, Operations Committee
Chair
Peter Kim, LaPA Committee Chair
Glenn Parker, Member-At-Large
Chad Wanke, Administration Committee
Chair
COMMITTEE MEMBERS ABSENT:
Donald P. Wagner, Member-At-Large
PUBLIC COMMENTS:
No public comments were provided.
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General
Manager
Lorenzo Tyner, Assistant General
Manager
Celia Chandler, Director of Human
Resources
Kathy Millea, Director of Engineering
Kelly Lore, Clerk of the Board
Janine Aguilar
Stephanie Barron
Jennifer Cabral
Thys DeVries
Mike Dorman
Al Garcia
Tina Knapp
Laura Maravilla
Andrew Nau
Adam Nazaroff
Tyler Ramirez
Wally Ritchie
Chris Stacklin
OTHERS PRESENT:
Brad Hagin, General Counsel
Laura Kalty, Liebert Cassidy Whitmore,
Special Counsel
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REPORTS:
Chair Shawver did not provide a report.
General Manager Herberg introduced Kathy Millea and announced that she was
recently appointed as the Director of Engineering. Mr. Herberg also updated the
Committee that staff and OCSD lobbyist, Townsend Public Affairs, are tracking the
newly proposed SB 332 (Hertzberg) Local Water Reliability Act which proposes to
mandate the minimum amount of wastewater recycled. Mr. Herberg stated that
information will be brought to the Legislative and Public Affairs Committee.
Mr. Herberg reported that OCSD's Deferred Compensation consultant had just
informed OCSD that there has been a data breach. Assistant General Manager
Lorenzo Tyner added that this breach could affect up to 1,000 OCSD employees,
retirees, and Board Members that participate in the Deferred Compensation plan. He
described that the breach involves two groups, one who manages the funds and
another third-party consultant that reviews that work and provides unsolicited advice.
He stated that in the normal course of business they will exchange information. Mr.
Tyner went on to report that in this case, the third-party consultant made an
information request; the main provider sent the information over a secured lock box,
but the information contained was more than what was requested. The third-party
consultant pulled the information from the lock box onto their machine, which was
subsequently hacked and all the information in that person's inbox was downloaded.
This breach included information from the Sanitation District's participants, which
included social security numbers, dates of birth, and names. He stated that staff is
working with the third-party and primary consultant, and legal counsel, and should
have more information in the next few days. Mr. Tyner responded to questions and
concerns from the Committee regarding: enhancements in the protection of
information, indemnification, possible legal action, and data breach insurance policies.
Mr. Tyner verified that Voya Financial was the primary consultant being referenced
and further stated that we have the list of the identified participants and additional
information will be sent out as soon as possible.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO:. Approve Minutes of the
Regular Meeting of the Steering Committee held January 23, 2019.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
02/27/2019
Kim, Parker, Shawver, Wanke and Withers
None
Collacott
Wagner
Steering Committee Minutes Page 2 of 4
NON-CONSENT ITEMS
2. PROPOSED ANNEXATION NO. OCSD-65 -LOS ALISOS AREAS 1 AND 2
ANNEXATION (Rob Thompson)
Assistant General Manager Rob Thompson provided a brief presentation on
the Annexation and responded to a question regarding the LAFCO application
fee, which he stated was being paid by Irvine Ranch Water District.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to:
A. Authorize staff to annex 968.2 acres to Orange County Sanitation
District in the Los Alisos Areas 1 and 2, within the City of Lake Forest;
B. Authorize the General Manager to execute associated annexation
documents in a form approved by General Counsel; and
C. Adopt Resolution No. OCSD 19-XX entitled, "A Resolution of the Board
of Directors of the Orange County Sanitation District authorizing
initiation of proceedings and requesting the Orange County Local
Agency Formation Commission to take proceedings for the annexation
to the Orange County Sanitation District, of territory in Portola Hills and
Baker Ranch per the May 8, 2017 Agreement with Irvine Ranch Water
District, (Proposed Annexation No. OCSD-65 -Los Alisos Areas 1 and
2 Annexation); and repealing Resolution No. OCSD 18-10".
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Collacott, Kim, Parker, Shawver, Wanke and Withers
None
None
Wagner
Chair Shawver stated that at Staff's recommendation, Item No. 3 will not be heard.
3. CALIFORNIA 'IOLUNTARY PROTECTION PROGRAM (CALNPP)
(Celia Chandler)
Staff will provide an information presentation on a topic of interest to the
Steering Committee the California Voluntary Protection Program (Cal/VPP).
The Cal/VPP is a program created by Cal/OSHA to recognize organizations
that have implemented safety and health programs that effectively prevent and
control occupational hazards.
CLOSED SESSION
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CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54956.8 & 54957.6:
The Board convened in closed session at 5: 12 p.m. to discuss two items. General
Counsel Confidential minutes of the Closed Sessions have been prepared in
accordance with the above Government Code Sections and are maintained by the
Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee
Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:04 p.m.
CONSIDERATION OF ACTION, IF ANY. ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS. IF ANY:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 6:05 p.m . to the next Steering
Committee meeting to be held on Wednesday, March 27, 2019 at 5:00 p.m .
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