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HomeMy WebLinkAbout10-24-2018 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, October 24, 2018 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Greg Sebourn on Wednesday, October 24, 2018 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Peter Kim, LaPA Committee Chair Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large COMMITTEE MEMBERS ABSENT: Donald Wagner, Member-At-Large .PUBLIC COMMENTS: No public comments were provided. REPORTS: Chair Sebourn did not provide a report. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Kelly Lore, Clerk of the Board Jennifer Cabral Megan Carlson Mike Dorman Al Garcia Lori Karaguezian Mark Manzo Gerry Matthews Kathy Millea Adam Nazaroff Ddaze Phuong OTHERS PRESENT: Brad Hagin, General Counsel Al Krippner, Alternate Director MCSD 10/24/2018 Steering Committee Minutes Page 1 of 3 General Manager Herberg announced that an anonymous letter, addressed to the Board of Directors regarding OCSD's rebate program, was distributed by the Clerk of the Board as late communication. He stated that he also provided a response letter with information and background regarding the governing ordinances, explained how customers can apply for rebates, and how third party companies also offer to submit rebate claims on behalf of the property owners. Mr. Herberg stated that OCSD is not affiliated in any way with the third-party companies. After a brief discussion, the Committee agreed that a notification should be mailed to the commercial businesses to remind them of the options available to apply for a rebate; and reach out to other business networks such as: OC Business Council, Association of Realtors, and the Apartment Owners Association to provide this information. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) Clerk of the Board Kelly Lore stated a correction to the minutes. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on September 26, 2018 as corrected. AYES: NOES: ABSTENTIONS: ABSENT: Deaton, Kim, Sebourn, Wanke and Withers None None Shawver and Wagner Vice-Chair Shawver arrived at the meeting at 5:12 p.m. INFORMATION ITEMS: 2. STRATEGIC PLAN UPDATE (Rob Thompson) Assistant General Manager Rob Thompson presented the Strategic Plan Update focusing on the completed strategic goals in the previous five-year plan. With the bulk of the prior plan completed, he stated that staff is proposing a new process which will follow a two-year development cycle in support of the two-year budgeting process. Mr. Thompson presented the proposed goals and initiatives for the 2018 Strategic Plan Update to include: Environmental Stewardship, Organizational Effectiveness, Operational Optimization, and Sustainabity. He then responded to questions regarding the two-year process, effect on bond rating, and interface with the General Manager's workplan. 10/24/2018 Steering Committee Minutes Page 2 of 3 Mr. Thompson will present the final Strategic Plan Update to the Board of Directors for approval in November. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9{d)C1t The Board convened in closed session at 5:24 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 5:29 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report. OTHE.R BUSINESS AND COMMUNIC.ATl'QNS, OR SUPPLEMENTALAGEMQA ITEMS. IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:30 p.m. to the next Steering Committee meeting to be held on Wednesday, November 28, 2018 at 5:00 p.m. 10/24/2018 Steering Committee Minutes Page 3 of 3