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HomeMy WebLinkAbout02-28-2018 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, February 28, 2018 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, February 28, 2018 at 5:04 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Board Vice-Chair John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large COMMITTEE MEMBERS ABSENT: Chad Wanke, Administration Committee Chair Tim Shaw, Member-At-Large Donald Wagner, Member-At-Large PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT:_ Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Ron Coss Mike Dorman Al Garcia Tina Knapp Kathy Millea Jeff Mohr Ddaze Phuong Tyler Ramirez Jim Spears OTHERS PRESENT: Brad Hogin, General Counsel Jose Zepeda, (IRWD) 02/28/2018 Steering Committee Minutes Page 1 of 4 REPORTS: Chairman Sebourn stated that he would provide a report on the GWRS 1 Qth Anniversary Celebration at the Board of Directors Meeting and that Director Withers and Vice-Chair Shawver will also report on their recent trip to Sacramento under AB 1234. General Manager Jim Herberg announced that the selection of two Assistant General Managers (AGM) had been made: Rob Thompson was appointed as the AGM overseeing the Operations & Maintenance and Engineering departments and Lorenzo Tyner will be the new AGM overseeing the Administrative Services and Environmental Services Departments. Mr. Herberg stated that Mr. Tyner's appointment will become effective upon the retirement of Assistant General Manager Bob Ghirelli at the end of August. Mr. Herberg provided information regarding the Honor Walk program, explained the nomination and selection procedures, and stated that the ceremony will be held on May 23 prior to the May Board Meeting. Mr. Herberg informed the Committee of the recent Proposition 218 outreach that has taken place; informational presentations were provided to the City of Tustin City Council, OC Tax, and the Orange County Building Association and will be provided to the Orange County Business Council regarding the rate increases. Mr. Herberg stated the receipt of a certificate of appreciation for our annual contribution to the CASA Education Foundation, which helps ensure clean water for Californians by awarding scholarships to promising students on a path to working in a water or sanitation agency. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on January 24, 2018. AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: Deaton; Sebourn, Shawver; and Withers None None Shaw; Wagner; and Wanke 2. ESTABLISH PROJECT NO. J-131 FOR 18350 MT. LANGLEY ST. (Rob Thompson) Assistant General Manager Rob Thompson provided a verbal report and responded to questions as to the necessity of this item and capitalization of the 02/28/2018 Steering Committee Minutes Page 2 of 4 project. General Manager Herberg also stated that the payment obligations were explained in the agenda report under financial consideration. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A.. Establish 18350 Mt. Langley St. Building Purchase and Improvement Project, Project No. J-131, for the purchase and needed improvements of 18350 Mt. Langley Street, Fountain Valley, with a budget of $11,000,000; and B. Approve a supplemental appropriation of $11,000,000 from available reserves to the Net Capital Improvement Program Budgeted Outlays for FY 2017-18, from $148,061,000 to $159,061,000. AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn; Shawver; and Withers None None Shaw; Wagner; and Wanke 3. PROPERTY MAINTENANCE SERVICES FOR 18350 MT. LANGLEY STREET, FOUNTAIN VALLEY (Lorenzo Tyner) Mr. Tyner provided a brief overview of the item. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a sole source agreement with The Muller Company for Property Management Services, for the period March 1, 2018 through August 31, 2018, for a management fee of $4,200 per month plus other incurred expenses, including two additional renewal periods of six months each. AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn; Shawver; and Withers None None Shaw; Wagner; and Wanke Director Wagner arrived at 5:14 p.m. INFORMATION ITEMS:. None. CLOSED SESSION: General Counsel Brad Hogin stated that Committee would not convene in closed session. 02/28/2018 Steering Committee Minutes Page 3 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY:. None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5: 17 p.m. to the next Steering Committee meeting to be held on Wednesday, March 28, 2018 at 5:00 p.m. Submitted by: 02/28/2018 Steering Committee Minutes Page 4 of 4