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HomeMy WebLinkAbout01-24-2018 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, January 24, 2018 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, January 24, 2018 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large Tim Shaw, Member-At-Large COMMITTEE MEMBERS ABSENT: Donald Wagner, Member-At-Large PUBLIC COMMENTS~ No public comments were provided. .STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mike Dorman Dean Fisher Al Garcia Ted Gerber Mark Kawamoto Mark Manzo Tina Knapp Kathy Millea Jeff Mohr Ddaze Phuong Roya Sohanaki Jim Spears OTHERS PRESENT: Brad Hagin, General Counsel 01 /24/2018 Steering Committee Minutes Page 1 of 4 REPORTS: • Chair Sebourn announced that Administration Committee Chair Wanke and Operations Committee Chair Withers will be attending the CASA Conference on January 25-26 on behalf of the Board of Directors. • GWRS Steering Committee/OCSD Wastewater Ordinance Discussion General Manager Jim Herberg introduced Director of Environmental Services Jim Colston who provided information regarding a recent meeting of the GWRS Joint Steering Committee Meeting where the subject of AB 967: Disposal of Human Remains via Water Cremation was discussed at length. A recommendation from the Committee was proposed to OCSD to modify the Wastewater Ordinance to prohibit the receipt of hydrolysate through the sewer system. After Committee discussion, this item was referred to the Legislative and Public Affairs Committee for further review. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on December 20, 2017. AYES: NOES: Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers None ABSTENTIONS: None ABSENT: Wagner NON-CONSENT: 2. LABOR COMPLIANCE PROGRAM MANUAL AND RESOLUTION (Rob Thompson) Mr. Herberg provided a brief overview of this item. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-01, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District to Approve and Adopt the Labor Compliance Policies and Procedures Manual Dated January 24, 2018 to be Utilized During the Construction of Grant Funded Projects". AYES: NOES: ABSTENTIONS: ABSENT: 01/24/2018 Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers None None Wagner Steering Committee Minutes Page 2 of 4 3. RESTRUCTURING OF GENERAL MANAGER'S OFFICE (Jim Herberg) Mr. Herberg provided an overview of his restructuring plan. The Chairman and Vice-Chairman both stated their support. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Create a second Assistant General Manager position with responsibility for the Operations and Maintenance (O&M) and Engineering Departments; and appoint one of the existing department heads to assume these additional responsibilities, while maintaining their current responsibilities; and B. Upon the retirement of the existing Assistant General Manager, appoint one of the existing department heads to that position, overseeing the Finance & Administrative Services and Environmental Services departments. The resulting department head vacancy will remain unfilled . AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn, Shaw; Shawver; Wanke; and Withers None None Wagner 4. GENERAL MANAGER'S FY 2017-2018 WORK PLAN MID-YEAR UPDATE (Jim Herberg) Mr. Herberg provided highlights of the Mid-Year update and the Cost Savings memo provided with this item. MOVED, SECONDED 1 AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and File the General Manager's Fiscal Year 2017- 2018 Work Plan Mid-Year Update and Cost Savings Measures Memo. AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn , Shaw; Shawver; Wanke; and Withers None None Wagner INFORMATION ITEMS: None. 01/24/2018 Steering Committee Minutes Page 3 of 4 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957(b)(1 ): The Committee convened in closed session at 5:25 p.m. to discuss one item . Item No. CS-1 was not heard. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:37 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:38 p.m. to the next Steering Committee meeting to be held on Wednesday, February 28, 2018 at 5:00 p.m. Submitted by: 01/24/2018 Steering Committee Minutes Page 4 of 4