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HomeMy WebLinkAbout12-20-2017 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, December 20, 2017 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Sebourn on Wednesday, December 20, 2017 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large Tim Shaw, Member-At-Large Donald Wagner, Member-At-Large .COMMITTEE MEMBERS ABSENT: David Shawver, Board Vice-Chair (excus .ed absence ) STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Angela Brandt Jennifer Cabral Michael Dorman Dean Fisher Al Garcia Tom Grant Tina Knapp Kathy Millea Jeff Mohr Andrew Nau Tyler Ramirez Jim Spears OTHERS PRESENT: Brad Hogin, General Counsel Daniel Fears (Payne & Fears), Special Counsel Roger Cerda (Alston & Bird), Special Counsel 12/20/2017 Steering Committee Minutes Page 1 of 4 PUBLIC COMMENTS: Chair Sebourn stated that Mr. Robert Danko, General Counsel for Aseptic Technologies, LLC, will speak prior to Item No. 4. No other public comments were provided. REPORTS: Chair Sebourn provided an update and thanked all who attended today's Special Director's tour highlighting OCSD 's Capital Improvement Projects and Operations and Maintenance of both Plant Nos. 1 & 2. General Manager Jim Herberg provided information regarding the Sewer Service Fees & Charges on tonight's Board of Directors agenda. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on November 15, 2017. AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn, Shaw, Wanke and Withers None None Shawver and Wagner 2 . ADOPTION OF UPDATED RESOLUTION ON RULES OF PROCEDURE (Bob Ghirelli) MOVED, SECO~DED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 17-18, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Establishing Rules of Procedure for the Conduct of Business of the District, and Repealing Resolution No. OCSD 17-08." AYES: NOES: ABSTENTIONS: ABSENT: tJQ N ~CO N SE N T ~ Deaton; Sebourn, Shaw, Wanke and Withers None None Shawver and Wagner 3. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson) Engineering Manager, Dean Thompson provided an informative PowerPoint presentation explaining the processes and explained the requested contingency. 12/20/2017 Steering Committee Minutes Page 2 of 4 Director Wagner arrived at the meeting at 5:10 p.m. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $369,930 (10%) to the construction contract with Charles King Co., Inc. for District No. 6 Trunk Sewer Relief, Project No . 6-17, for a total amount not to exceed $739,860 (20%). AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn, Shaw, Wagner, Wanke and Withers None None Shawver 4 . DEFERRED PAYMENT AGREEMENT REQUEST FOR CHARGES AND FEES OWED BY ONE INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE (Lorenzo Tyner) Robert Danko, General Counsel of Aseptic Technology LLC, spoke against the item; requested a 90-day plan to pay off the delinquency; and explained plans for the company's recovery. Director of Finance and Administrative Service Lorenzo Tyner provided information leading to staff's recommendation, including a history of the previous two deferred payment agreements. After discussion, the Committee proposed an alternate recommendation. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Qe»y--tAe'"'Fequest for a 3m defen:ed paymeAt--a9~ sharges and f-ees o\i,ted fGr saRilapt-se·.ver ~servioe chaFges frem /\septi~ +echnology, LLC . Negotiate a resolution whereby the permit for Aseptic Technology, LLC will be extended for 90 days in order for Aseptic to become current with their payments, subject to receiving acceptable security as approved by General Counsel and Staff. AYES: NOES: ABSTENTIONS: ABSENT: Deaton ; Sebourn, Shaw, Wagner, Wanke and Withers None None Shawver INFORMATION ITEMS: None. 12/20/2017 Steering Committee Minutes Page 3 of 4 CLOSED SESSION: CONVEN ED JN CLOSED SESS,IO N PU RSU ANT TO GOVERNMEN T CODE .SECTIONS 54956.8 & 54956.9(d)(1): The Committee convened in closed session at 5:32 p.m. to discuss five items . Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings . RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:58 p.m. C O NS l~DERA TI ON OF ACT ION. IF ANY, ON MATTER S CONS IOE ·RED IN CLOS ED ~ESSION:. General Counsel Brad Hogin did not provide a report. OT HER. BUS I NESS. AND COMMUNICATl10NS OR SUP PLEME NTAL AG E NDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:59 p.m . to the next Steering Committee meeting to be held on Wednesday, January 24, 2018 at 5:00 p.m. 12/20/2017 Steering Committee Minutes Page 4 of 4