HomeMy WebLinkAbout12-20-2017 Steering Committee MinutesMINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, December 20, 2017 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Board Chairman Sebourn on Wednesday,
December 20, 2017 at 5:01 p.m. in the Administration Building of the Orange County
Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Greg Sebourn, Board Chair
Chad Wanke, Administration Committee
Chair
John Withers, Operations Committee
Chair
Ellery Deaton, Member-At-Large
Tim Shaw, Member-At-Large
Donald Wagner, Member-At-Large
.COMMITTEE MEMBERS ABSENT:
David Shawver, Board Vice-Chair
(excus .ed absence )
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human
Resources
Rob Thompson, Director of Engineering
Jim Colston, Director of Environmental
Services
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Angela Brandt
Jennifer Cabral
Michael Dorman
Dean Fisher
Al Garcia
Tom Grant
Tina Knapp
Kathy Millea
Jeff Mohr
Andrew Nau
Tyler Ramirez
Jim Spears
OTHERS PRESENT:
Brad Hogin, General Counsel
Daniel Fears (Payne & Fears), Special
Counsel
Roger Cerda (Alston & Bird), Special
Counsel
12/20/2017 Steering Committee Minutes Page 1 of 4
PUBLIC COMMENTS:
Chair Sebourn stated that Mr. Robert Danko, General Counsel for Aseptic
Technologies, LLC, will speak prior to Item No. 4. No other public comments were
provided.
REPORTS:
Chair Sebourn provided an update and thanked all who attended today's Special
Director's tour highlighting OCSD 's Capital Improvement Projects and Operations and
Maintenance of both Plant Nos. 1 & 2.
General Manager Jim Herberg provided information regarding the Sewer Service
Fees & Charges on tonight's Board of Directors agenda.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
Regular Meeting of the Steering Committee held on November 15, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Deaton; Sebourn, Shaw, Wanke and Withers
None
None
Shawver and Wagner
2 . ADOPTION OF UPDATED RESOLUTION ON RULES OF PROCEDURE
(Bob Ghirelli)
MOVED, SECO~DED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 17-18, entitled, "A Resolution of
the Board of Directors of Orange County Sanitation District Establishing Rules
of Procedure for the Conduct of Business of the District, and Repealing
Resolution No. OCSD 17-08."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
tJQ N ~CO N SE N T ~
Deaton; Sebourn, Shaw, Wanke and Withers
None
None
Shawver and Wagner
3. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson)
Engineering Manager, Dean Thompson provided an informative PowerPoint
presentation explaining the processes and explained the requested
contingency.
12/20/2017 Steering Committee Minutes Page 2 of 4
Director Wagner arrived at the meeting at 5:10 p.m.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Approve a contingency increase of $369,930 (10%) to the
construction contract with Charles King Co., Inc. for District No. 6 Trunk Sewer
Relief, Project No . 6-17, for a total amount not to exceed $739,860 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Deaton; Sebourn, Shaw, Wagner, Wanke and Withers
None
None
Shawver
4 . DEFERRED PAYMENT AGREEMENT REQUEST FOR CHARGES AND
FEES OWED BY ONE INDUSTRIAL WASTEWATER DISCHARGE
PERMITTEE (Lorenzo Tyner)
Robert Danko, General Counsel of Aseptic Technology LLC, spoke against the
item; requested a 90-day plan to pay off the delinquency; and explained plans
for the company's recovery.
Director of Finance and Administrative Service Lorenzo Tyner provided
information leading to staff's recommendation, including a history of the
previous two deferred payment agreements.
After discussion, the Committee proposed an alternate recommendation.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to: Qe»y--tAe'"'Fequest for a 3m defen:ed paymeAt--a9~
sharges and f-ees o\i,ted fGr saRilapt-se·.ver ~servioe chaFges frem /\septi~
+echnology, LLC .
Negotiate a resolution whereby the permit for Aseptic Technology, LLC will be
extended for 90 days in order for Aseptic to become current with their
payments, subject to receiving acceptable security as approved by General
Counsel and Staff.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Deaton ; Sebourn, Shaw, Wagner, Wanke and Withers
None
None
Shawver
INFORMATION ITEMS:
None.
12/20/2017 Steering Committee Minutes Page 3 of 4
CLOSED SESSION:
CONVEN ED JN CLOSED SESS,IO N PU RSU ANT TO GOVERNMEN T CODE
.SECTIONS 54956.8 & 54956.9(d)(1):
The Committee convened in closed session at 5:32 p.m. to discuss five items .
Confidential minutes of the Closed Session have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board
in the Official Book of Confidential Minutes of Board and Committee Closed Session
Meetings .
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:58 p.m.
C O NS l~DERA TI ON OF ACT ION. IF ANY, ON MATTER S CONS IOE ·RED IN CLOS ED
~ESSION:.
General Counsel Brad Hogin did not provide a report.
OT HER. BUS I NESS. AND COMMUNICATl10NS OR SUP PLEME NTAL AG E NDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Chair Sebourn declared the meeting adjourned at 5:59 p.m . to the next Steering
Committee meeting to be held on Wednesday, January 24, 2018 at 5:00 p.m.
12/20/2017 Steering Committee Minutes Page 4 of 4