HomeMy WebLinkAbout10-25-2017 Steering Committee MinutesMINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, October 25, 2017 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Sebourn on Wednesday, October 25, 2017 at
5 :01 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
Chad Wanke, Administration Committee
Chair
Tim Shaw, Member-At-Large
COMMITTEE MEMBERS ABSENT:
John Withers, Operations Committee
Chair
Ellery Deaton, Member-At-Large
Donald Wagner, Member-At-Large
PUBLIC COMMENTS:
No public comments were provided.
STAFF PRESENT:
Jim Herberg , General Manager
Bob Ghirelli , Assistant General Manager
Celia Chandler, Director of Human
Resources
Jim Colston, Director of Environmental
Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Mike Dorman
Al Garcia
Tina Knapp
Mark Manzo
Kathy Millea
Jeff Mohr
Tiffany Nguyen
Ddaze Phuong
Jim Spears
OTHERS PRESENT:
Brad Hogin, General Counsel
Gina Ayala, Orange County Water
District
Patrick Sheilds, IRWD
James Finete, Savage Finete
10/25/2017 Steering Committee Minutes Page 1 of 4
REPORTS:
Chair Sebourn notified the Committee that OCSD has been nominated for OCBC's
7th Annual Turning Red Tape into Red Carpet Award for their Sustainable and Green
Development Program. As he and the Vice-Chair are both unable to attend, he
extended an invitation to the Steering and Legislative & Public Affairs Committees to
attend on behalf of the District.
Chair Sebourn reminded the committee that OCSD will be presenting certificates and
awards to the winners of the Safety Poster Contest at tonight's Board Meeting.
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
Regular Meeting of the Steering Committee held on September 27, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NQ N ~CQNS E N T :
Sebourn; Shawver; and Wanke
None
Shaw
Deaton Wagner and Withers
2 . 1 om ANNIVERSARY OF THE GROUNDWATER REPLENISHMENT
SYSTEM
(Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to:
A . Approve hosting a GWRS 1 oth anniversary event in Winter 2018 in
cooperation with the Orange County Water District; and
B. Approve an additional $20,000, that will be split between Orange County
Water District and the Orange County Sanitation District, in the GWRS
outreach budget to host a GWRS 101h anniversary event.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Sebourn; Shaw; Shawver; and Wanke
None
None
Deaton Wagner and Withers
General Counsel Brad Hagin left the meeting during the discussion and vote of Item
No. 3 due to a conflict of interest.
10/25/2017 Steering Committee Minutes Page 2 of 4
3 . RATIFY A THREE-PARTY AGREEMENT TO RELOCATE THE FRUIT
STREET TRUNK SEWER TO ACCOMMODATE THE QC STREETCAR
(Rob Thompson)
Director of Engineering Rob Thompson provided an overview of the item.
Mr. Herberg and Chair Sebourn responded to questions regarding the terms
and conditions of the agreement.
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to:
.A . Ratify the Three-Party Agreement (Letter of Intent) between the City of
Santa Ana, the Orange County Transportation Authority, and the
Orange County Sanitation District which allows for the Orange County
Transportation Authority to relocate the existing Fruit Street Trunk
Sewer and maintains the existing Agreement with the City of Santa Ana
to make new local/lateral connections in exchange for maintaining and
cleaning the sewer; and
B. Request a legal opinion, if needed, from the Attorney General's Office.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Sebourn; Shaw; Shawver; and Wanke
None
None
Deaton Wagner and Withers
Chair Sebourn stated that the General Manager has requested that Item No. 4 be
pulled from consideration as OCTA has informed him that there is a possible
alternative design that is being considered for the 1-405 freeway flyover and, therefore,
OCSD anticipates that additional legal services will no longer be required. Hearing
no objections, the item was pulled from consideration.
4, LEGAL SE R\J I CES WI TH LEWI S BRISBQ.bS-BISGAARQ..&-SM.l+F1T'1::1:::'1P.
(Ro b Tho mps.onj
MOV!ibl.r&E~.fl.N -IJ IJlJLY C/\RRIED TO : Resommemd to the Board
ef-Qit-esteFS-t _ : Htl:ieRi!:-e-e -A ·-Asr.ease-af. :t-QQ.,QG 0 to ssle--saurse Purchase
Qfaer 105~9-W---~h&is-Bffi§aa 1 m-i · , -fa;;-,le§al--sefViees
~~SGt-nnd--pro.pe-ity.agreem&nts-witt-t-QFaA§e-GGwm . -r-aAsp.eFtat+efl
,n,uth ority ami Git¥ of Nev;pGft-Beaoo--mattars, f-or a~G-t-t~ooeG-ees-t f
$325 ,000 .
INFQRMATION ITEMS:
None.
CLOSED SESSION:
10/25/2017 Steering Committee Minutes Page 3 of 4
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 549_56.9(d.J(1):_
The Committee convened in closed session at 5:26 p.m. to discuss one item. Closed
Session Item No. CS-1 was not heard. Confidential minutes of the Closed Session
have been prepared in accordance with the above Government Code Section and are
maintained by the Clerk of the Board in the Official Book of Confidential Minutes of
Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:37 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Chair Sebourn declared the meeting adjourned at 5:27 p.m. to the next Steering
Committee meeting to be held on Wednesday, November 15, 2017 at 5:00 p.m.
Submitted by:
10/25/2017 Steering Committee Minutes Page 4 of 4