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HomeMy WebLinkAbout10-25-2017 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, October 25, 2017 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, October 25, 2017 at 5 :01 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Chad Wanke, Administration Committee Chair Tim Shaw, Member-At-Large COMMITTEE MEMBERS ABSENT: John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large Donald Wagner, Member-At-Large PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT: Jim Herberg , General Manager Bob Ghirelli , Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mike Dorman Al Garcia Tina Knapp Mark Manzo Kathy Millea Jeff Mohr Tiffany Nguyen Ddaze Phuong Jim Spears OTHERS PRESENT: Brad Hogin, General Counsel Gina Ayala, Orange County Water District Patrick Sheilds, IRWD James Finete, Savage Finete 10/25/2017 Steering Committee Minutes Page 1 of 4 REPORTS: Chair Sebourn notified the Committee that OCSD has been nominated for OCBC's 7th Annual Turning Red Tape into Red Carpet Award for their Sustainable and Green Development Program. As he and the Vice-Chair are both unable to attend, he extended an invitation to the Steering and Legislative & Public Affairs Committees to attend on behalf of the District. Chair Sebourn reminded the committee that OCSD will be presenting certificates and awards to the winners of the Safety Poster Contest at tonight's Board Meeting. General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on September 27, 2017. AYES: NOES: ABSTENTIONS: ABSENT: NQ N ~CQNS E N T : Sebourn; Shawver; and Wanke None Shaw Deaton Wagner and Withers 2 . 1 om ANNIVERSARY OF THE GROUNDWATER REPLENISHMENT SYSTEM (Bob Ghirelli) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A . Approve hosting a GWRS 1 oth anniversary event in Winter 2018 in cooperation with the Orange County Water District; and B. Approve an additional $20,000, that will be split between Orange County Water District and the Orange County Sanitation District, in the GWRS outreach budget to host a GWRS 101h anniversary event. AYES: NOES: ABSTENTIONS: ABSENT: Sebourn; Shaw; Shawver; and Wanke None None Deaton Wagner and Withers General Counsel Brad Hagin left the meeting during the discussion and vote of Item No. 3 due to a conflict of interest. 10/25/2017 Steering Committee Minutes Page 2 of 4 3 . RATIFY A THREE-PARTY AGREEMENT TO RELOCATE THE FRUIT STREET TRUNK SEWER TO ACCOMMODATE THE QC STREETCAR (Rob Thompson) Director of Engineering Rob Thompson provided an overview of the item. Mr. Herberg and Chair Sebourn responded to questions regarding the terms and conditions of the agreement. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: .A . Ratify the Three-Party Agreement (Letter of Intent) between the City of Santa Ana, the Orange County Transportation Authority, and the Orange County Sanitation District which allows for the Orange County Transportation Authority to relocate the existing Fruit Street Trunk Sewer and maintains the existing Agreement with the City of Santa Ana to make new local/lateral connections in exchange for maintaining and cleaning the sewer; and B. Request a legal opinion, if needed, from the Attorney General's Office. AYES: NOES: ABSTENTIONS: ABSENT: Sebourn; Shaw; Shawver; and Wanke None None Deaton Wagner and Withers Chair Sebourn stated that the General Manager has requested that Item No. 4 be pulled from consideration as OCTA has informed him that there is a possible alternative design that is being considered for the 1-405 freeway flyover and, therefore, OCSD anticipates that additional legal services will no longer be required. Hearing no objections, the item was pulled from consideration. 4, LEGAL SE R\J I CES WI TH LEWI S BRISBQ.bS-BISGAARQ..&-SM.l+F1T'1::1:::'1P. (Ro b Tho mps.onj MOV!ibl.r&E~.fl.N -IJ IJlJLY C/\RRIED TO : Resommemd to the Board ef-Qit-esteFS-t _ : Htl:ieRi!:-e-e -A ·-Asr.ease-af. :t-QQ.,QG 0 to ssle--saurse Purchase Qfaer 105~9-W---~h&is-Bffi§aa 1 m-i · , -fa;;-,le§al--sefViees ~~SGt-nnd--pro.pe-ity.agreem&nts-witt-t-QFaA§e-GGwm . -r-aAsp.eFtat+efl ,n,uth ority ami Git¥ of Nev;pGft-Beaoo--mattars, f-or a~G-t-t~ooeG-ees-t f $325 ,000 . INFQRMATION ITEMS: None. CLOSED SESSION: 10/25/2017 Steering Committee Minutes Page 3 of 4 CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 549_56.9(d.J(1):_ The Committee convened in closed session at 5:26 p.m. to discuss one item. Closed Session Item No. CS-1 was not heard. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:37 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:27 p.m. to the next Steering Committee meeting to be held on Wednesday, November 15, 2017 at 5:00 p.m. Submitted by: 10/25/2017 Steering Committee Minutes Page 4 of 4