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HomeMy WebLinkAbout09-27-2017 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, September 27, 2017 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, September 27, 2017 at 5:07 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows : COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair Ellery Deaton, Member-At-Large Donald Wagner, Member-At-Large COMMITTEE MEMBERS ABSENT: David Shawver, Board Vice-Chair Tim Shaw, Member-At-Large PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mike Dorman Al Garcia Tina Knapp Kathy Millea Jeff Mohr Man Nguyen OTHERS PRESENT: Brad Hagin, General Counsel Kevin Turner, Cushman & Wakefield Chair Sebourn stated that the Clerk of the Board provided a Late Communication memo regarding Item No. 3. 09/27/2017 Steering Committee Minutes Page 1 of 5 REPORTS: Chair Sebourn announced that Vice-Chair Shawver is absent tonight as he is representing the District at the CSDA Conference in Monterey with Director Collacott. General Manager Jim Herberg did not provide a report. CONSENT CALENDAR:, 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on August 23, 2017. AYES: NOES: ABSTENTIONS: ABSENT: NQN:CONSENI; Deaton; Sebourn; Wagner; Wanke and Withers None None Shaw and Shawver 2 . GENERAL MANAGER'S FY 2017-2018 WORK PLAN (Jim Herberg) General Manager Herberg provided a brief introduction to this item. Chair Sebourn stated that he had met with Mr. Herberg to discuss: safety items; ongoing recruitment efforts due to attrition, food waste recycling developments, and the addition of an item to the Plan regarding Mr. Herberg's work with regional organizations. Mr. Herberg and the Director of Human Resources, Celia Chandler, responded to questions regarding the recruitment and selection process. With no objection, the General Manager's Fiscal Year 2017-2018 Work Plan was received and filed. 3 . PROPERTY ACQUISITION FOR 18350 MT. LANGLEY STREET, FOUNTAIN VALLEY (Rob Thompson) Director of Engineering Rob Thompson provided an informative PowerPoint presentation with an overall history of the proposed acquisition and the details for the Agreement. Mr. Kevin Turner from Cushman & Wakefield answered questions regarding the negotiated price. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Standard Offer, Agreement and Escrow Instructions for Purchase of Real Estate (Purchase Agreement) with K&A Investments 09/27/2017 Steering Committee Minutes Page 2 of 5 LP for Property at 18350 Mt. Langley Street, Fountain Valley, in a form approved by General Counsel, for $10, 150,000; and B. Authorize the General Manager and General Counsel to Execute the following: 1. Preliminary Title Report Consistent with the Standard Offer, Agreement and Escrow Instructions; 2 . Title Approval Letter; 3. Deeds and other evidences of title to the parcels of property that are the subject of the Purchase Agreement; 4 . Preliminary Change of Ownership Report; 5. Acceptance of the Grant Deed to certain real property from K&A Investments LP; 6. Approved Estimated Closing costs; 7 . Seller's Mandatory Disclosure Statement acknowledging receipt of this document; 8 . Property Information Sheet acknowledging receipt of this document; 9 . Natural Hazard Disclosure Report acknowledging receipt of this document; and 10 . Any and all other instruments related to the transaction. AYES: Deaton; Sebourn; Wagner; Wanke and Withers None NOES: ABSTENTIONS: None ABSENT: Shaw and Shawver 4_ ACCEPT QUITCLAIMS FOR ELLIS AVENUE EXTENSION IN CONNECTION WITH QUIET TITLE ACTION (Rob Thompson) Mr. Thompson provided a brief background and information and responded to questions regarding the necessity of the item and the assessment of property taxes. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A . Authorize the General Manager to accept quitclaim deeds, in a form approved by Special Counsel, from Elwayne E. Everett, Dianne Findlay, and Patricia Lynn Frazier quitclaiming their interests in the Ellis Avenue Extension property to the Orange County Sanitation District, and authorizing payment of $500 each to Mr. Everett, Mrs. Findlay, and Ms. Frazier, in connection with the quiet title legal action Orange County Sanitation District v. Elwayne E. Everett et al. [Orange County Superior Court Case No. 30-2017-009294 75-CU-OR-CJC]; and B. Authorize the General Manager and Special Counsel to take all actions necessary to record the deeds and obtain a judgment quieting title in the Ellis Avenue Extension property. 09/27/2017 Steering Committee Minutes Page 3 of 5 AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Sebourn; Wagner; Wanke and Withers None None Shaw and Shawver 5. REDEVELOPMENT AGENCY OVERSIGHT BOARDS (Bob Ghirelli) Assistant General Manager Bob Ghirelli provided a brief explanation of this item and stated that all of the recommended representatives are currently serving on behalf of OCSD, with the exception of the City of Anaheim. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the selection of Orange County Sanitation District representatives to the 13 Redevelopment Agency Oversight Boards as follows: CITY Anaheim Brea Buena Park Fountain Valley Fullerton Garden Grove Huntington Beach La Habra La Palma Orange Santa Ana Stanton Westminster AYES: NOES: ABSTENTIONS: ABSENT: REPRESENTATIVE Denise Barnes Don Schweitzer Fred Smith Steve Nagel Ted Kim Steve Jones Barbara Delgleize James Byerrum Mark Waldman Doug Davert Sal Tinajero Dave Shawver Margie L. Rice Deaton; Sebourn; Wagner; Wanke and Withers None None Shaw and Shawver INFOBMP:nON ffEMS; None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8 & 54956.9(d){1}: The Committee convened in closed session at 5:21 p.m. to discuss two items . Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board 09/27/2017 Steering Committee Minutes Page 4 of 5 in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:26 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin stated that Closed Session Item No. CS-2 was not heard. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:27 p.m. to the next Steering Committee meeting to be held on Wednesday, October 25, 2017 at 5:00 p.m. Submitted by: 09/27/2017 Steering Committee Minutes Page 5 of 5