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HomeMy WebLinkAbout03-22-2017 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, March 22, 2017 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Vice-Chairman David Shawver on Wednesday, March 22, 2017 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: David Shawver, Board Vice-Chair Ellery Deaton, Member-At-Large Tim Shaw, Member-At-Large Donald Wagner, Member-At-Large Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair COMMITTEE MEMBERS ABSENT: Greg Sebourn, Board Chair PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Carla Dillon Michael Dorman Al Garcia Tina Knapp Mark Manzo Kathy Millea OTHERS PRESENT: Brad Hagin, General Counsel Al Krippner, Board Member Deborah Diep, Center for Demographic Research 03/22/2017 Steering Committee Minutes Page 1 of 4 REPORTS: General Manager Jim Herberg provided an update on the February 6th sewer spill that occurred in Newport Beach causing a three-day closure of the bay. He detailed the cause of the spill as a debris build up in a steel pipe and stated that all reporting and notifications to regulatory agencies were made. Mr. Herberg further stated that the spill volume was measured at 83,527 gallons, and that possible fines may be forthcoming. He stated that a contract was awarded to repair the pipe prior to the spill. Vice-Chair Shawver complimented staff and thanked the Directors who attended the Board Orientations recently held on February 15th and March 15th. A survey was distributed to the Directors for comments and input to better prepare for future Board Orientations. Vice-Chair Shawver announced that thanks to AB 2022, the bottling of GWRS water has been completed and is now being used for educational purposes. One bottle was distributed to each Director tonight and was also distributed at the WateReuse Conference in San Diego and to the OCSD staff at both plants on March 20th. He also announced that on April 181h OCSD and OCWD will be co-hosting a reception in Sacramento. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the February 22, 2017 Regular Steering Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Deaton; Shaw; Shawver; Wagner; Wanke; and Withers None None Sebourn NON-CONSENT CALENDAR: Director of Engineering Rob Thompson provided a brief overview of the item as revised in the Supplemental Agenda and introduced the Director of the Center for Demographic Research, Deborah Diep, who provided an informative PowerPoint presentation and responded to questions from the Committee. 2. 2017-20 SPONSORSHIP OF THE CENTER FOR DEMOGRAPHIC RESEARCH (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a three-year Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for 03/22/2017 Steering Committee Minutes Page 2 of 4 Operation of the Center for Demographic Research, for the period July 1, 2017 through June 30, 2020, for a total amount not to exceed $282,005.26. AYES: NOES: ABSTENTIONS: ABSENT: INFORMATION ITEMS: Deaton; Shaw; Shawver; Wagner; Wanke; and Withers None None Sebourn 3. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli) Assistant General Manager Bob Ghirelli stated this item is being brought to this Committee as a follow-up discussion from the most recent Legislative and Public Affairs (LaPA) Committee meeting. At that meeting, Board Chairman Sebourn requested that the Steering Committee provide guidance as to the future of the LaPA Committee and evaluate its continued effectiveness. He stated the initial goals and objectives of the Committee, and provided a brief history to date. Mr. Ghirelli stated that staff's recommendation was to sunset the LaPA Committee and to have the Steering Committee be the committee of purview over Legislative or Public Affairs items. Discussion took place regarding the future of the LaPA Committee. Committee members voiced their desire and interest in continuing legislative work and the importance of having good staff representation in Sacramento and Washington, DC. One member stated that he felt that the District placed a great deal of emphasis on monitoring legislative bills, and suggested that we be more proactive in the creation of new bills. There was also a suggestion that more in-depth reports and presentations be provided on bills of interest to the District. Committee members were in consensus that the meeting dates could be less frequent, possibly aligning with the Federal Congressional/State Legislature sessions. There was discussion of moving the LaPA items to the Steering Committee, but the Committee was uncertain that enough time could be devoted to the affairs of both. Moving the Steering Committee meeting to an earlier start time was also suggested. Vice-Chair Shawver stated that he will recommend that the Committee undergo restructuring to provide greater efficiency as discussed. 03/22/2017 Steering Committee Minutes Page 3 of 4 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8; 54956.9(d)(1 ); and 54956.9(d)(2): The Committee convened in closed session at 5:44 p.m. to discuss four items. (Item Nos. 3 and 4 were not heard.) Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 6:01 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Vice -Chair Shawver declared the meeting adjourned at 6:02 p.m . to the next Steering Committee meeting to be held on Wednesday, April 26, 2017 at 5:00 p.m . Submitted by: ,I 03/22/2017 Steering Committee Minutes Page 4 of 4