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HomeMy WebLinkAbout01-25-2017 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, January 25, 2017 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, January 25, 2017 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Member-At-Large Donald Wagner, Member-At-Large Chad Wanke, Administration Committee Chair John Withers, Operations Committee Chair COMMITTEE MEMBERS ABSENT: Tim Shaw, Member-At-Large VACANT, Board Vice-Chair PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Lorenzo Tyner, Director of Finance & Administrative Services Mark Esquer, Engineering Manager Kelly Lore, Clerk of the Board Jennifer Cabral Michael Dorman Al Garcia Tina Knapp Mark Manzo Gerry Matthews Kathy Millea Tiffany Nguyen OTHERS PRESENT: Brad Hagin, General Counsel Eleanor Torres, OCWD 01/25/2017 Steering Committee Minutes Page 1 of 4 REPORTS: Chair Sebourn introduced and welcomed the newly appointed Steering Committee members. General Manager Jim Herberg provided an update on the recent storm activity. He stated that during the event, possibly the highest flows OCSD had ever recorded, the high flow element in the OCSD Integrated Emergency Response Plan was activated but was successfully handled. He thanked the dedicated staff, and our sister agencies who worked together to weather this storm. Mr. Herberg also stated that Ed Torres, Director of Operations and Maintenance, will provide an informational presentation next month about the event. Mr. Herberg noted that on the agenda tonight, staff is recommending adoption of a resolution to enter into a Memorandum of Understanding with OCERS establishing the terms for early pay off of OCSD's Unfunded Actuarial Accrued Liabilities (UAAL). He stated that the OCERS Board members expressed appreciation of OCSD's efforts to pay down OCSD's UAAL early. Mr. Herberg provided information of an upcoming, multi-agency, Orange County Leadership Symposium that will include five, one-half day sessions at a cost of $1600 per person; exact dates and times to be announced later. Mr. Herberg provided a letter, received from Congressman Alan Lowenthal, thanking OCSD for supporting his successful appointment to the House Committee on Transportation and Infrastructure in the upcoming 115th Congress. Mr. Herberg requested that the Board of Directors meeting tonight be adjourned in memory of Brent Wride, a data management technician in our GIS group who passed away on January 7th after battling a serious illness. Brent had been with OCSD for 3 years; however, he had made a real impact and was a valued member of our IT team, the Wellness Committee, and the Emergency Response Team. He left behind a wife and four young children. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the November, 2016 Regular Steering Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: 01/25/2017 Sebourn; Shawver; Wagner; Wanke; and Withers None None Shaw Steering Committee Minutes Page 2 of 4 NON-CONSENT CALENDAR: 2. OUTREACH FOR GROUNDWATER REPLENISHMENT SYSTEM (GWRS) BOTTLED WATER AND THE 10TH ANNIVERSARY OF THE GWRS (Bob Ghirelli) Assistant General Manager Bob Ghirelli presented a brief overview of this item, and introduced Principal Affairs Specialist, Jennifer Cabral and OCWD Director of Public Affairs, Eleanor Torres. Ms. Cabral provided the background of the bottling bill, and Ms. Torres provided a PowerPoint slide with additional explanation of the events that the expenditure will support. Staff responded to questions as to the specific need and benefits of this expenditure including the education and promotion of the Groundwater Replenishment System and its future expansion. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve $63,000 as the Orange County Sanitation District's share of costs related to GWRS bottled water outreach efforts. AYES: NOES: ABSTENTIONS: ABSENT: Sebourn; Shawver; Wagner; Wanke; and Withers None None Shaw 3. GENERAL MANAGER'S FY 2016-2017 WORK PLAN MID-YEAR UPDATE (Jim Herberg) General Manager Jim Herberg provided an overview of the FY 2016-2017 Work Plan and accomplishments to-date including: Cyber security; safety engineering solutions and physical site security; the addition of armed patrols; employee safety training; Voluntary Protection Plan; Succession planning; Labor Negotiations; Vulnerability assessment; Resource Recovery; Reliability and Operational Optimization. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the General Manager's FY 2016-2017 Work Plan Mid-Year Update. AYES: NOES: ABSTENTIONS: ABSENT: 01/25/2017 Sebourn; Shawver; Wagner; Wanke; and Withers None None Shaw Steering Committee Minutes Page 3 of 4 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9(d)(2), 54956.8 & 54957(b)(1): The Committee convened in closed session at 5:43 p.m. to discuss two items. (Item No. 1; 3 & 4 were not heard.) Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the C lerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings . RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 5:58 p.m . CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:59 p .m. to the next Steering Committee meeting to be held on Wednesday , February 22, 2017 at 5 :00 p.m. Submitted by: 01 /25/2017 Steering Committee Minutes Pag e 4 of 4