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HomeMy WebLinkAbout11-16-2016 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, November 16, 2016 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Nielsen on Wednesday, November 16, 2016 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Nielsen, Chair Greg Sebourn, Vice-Chair Keith Curry, Administration Committee Chair Tom Beamish, Member-At-Large Lucille Kring, Member-At-Large David Shawver, Member-At-Large John Withers, Operations Committee Chair COMMITTEE MEMBERS ABSENT: None PUBLIC COMMENTS: No public comments were provided. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Michael Dorman Al Garcia Lori Klinger Mark Manzo Gerry Matthews Kathy Millea Andrew Nau Kelly Newell OTHERS PRESENT: Brad Hagin, General Counsel 11 /16/2016 Steering Committee Minutes Page 1 of 5 REPORTS: Chair Nielsen did not provide a report. General Manager Jim Herberg highlighted items from his status report including: the success of the Design Consultant Open House; Award of Excellence in IT received from the Municipal Information Systems Association of California; OCSD's IDEA program successes including employee Juan Ambriz's custom manhole cover design that will save the District an estimated $38,000 a year in labor costs; and the BLAST program, which is celebrating its 5th anniversary. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the October 26, 2016 Regular Steering Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and Withers None None None NON-CONSENT CALENDAR: 2. SALARY RANGE ADJUSTMENTS FOR NON-EXEMPT CONFIDENTIAL EMPLOYEES (Jim Herberg) Mr. Herberg presented a brief overview of Item Nos. 2 & 3 stating that these resolutions are the effort of prior discussions and direction from the Board of Directors involving the 15 Unrepresented Confidential Employees. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 16-25, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Salary and Benefit Adjustments for Unrepresented Non-Exempt Confidential Employees for Fiscal Years 2016/2017, 2017/2018 & 2018/2019." AYES: NOES: ABSTENTIONS: ABSENT: 11/16/2016 Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and Withers None None None Steering Committee Minutes Page 2 of 5 3. SALARY RANGE ADJUSTMENTS FOR EXEMPT LEVEL CONFIDENTIAL EMPLOYEES (Jim Herberg) MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 16-26, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Salary and Benefit Adjustments for Unrepresented Exempt Confidential Employees for Fiscal Years 2016/2017, 2017/2018 & 2018/2019." AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and Withers None None None 4. EXECUTIVE MANAGEMENT TEAM COMPENSATION AND BENEFITS AND MANAGER GROUP COMPENSATION (Jim Herberg) Mr. Herberg presented Item No. 4 and stated that these resolutions are the effort of prior discussions and direction from the Board of Directors. He further discussed the current market position, structural adjustments, possible merit based increases, and benefit changes for the two unrepresented groups. He then responded to questions regarding clarification as to the salary ranges. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 16-27 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving changes to the salary schedule, salary increases, performance-based increases, and the distribution of any remaining funds based on changes to scope, duties, or responsibilities for At-Will Executive Management Team employees for Fiscal Years 2016-2017, 2017-2018, and 2018-2019," authorizing the General Manager to implement a salary structure adjustment for Fiscal Year 2016 to bring Executive Management Team salary ranges in alignment with the market, 2.5% salary increases and range adjustments in Fiscal Years 2017 and 2018, and increases to benefits. B. Adopt Resolution No. OCSD 16-28 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving changes to the salary schedule, salary increases, performance-based increases, and the distribution of any remaining funds based on changes to scope, duties, or responsibilities for unrepresented management employees for Fiscal Years 2016-2017, 2017-2018, and 2018-2019," authorizing the General Manager to implement a salary structure adjustment for Fiscal 11/16/2016 Steering Committee Minutes Page 3 of 5 Year 2016 to bring the Manager Group salary ranges in alignment with the market, 2.5% salary increases and range adjustments in Fiscal Years 2017 and 2018, and minor increases to benefits. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and Withers None None None 5. GENERAL MANAGER COMPENSATION AND BENEFITS (John Nielsen) Director of Human Resources Celia Chandler provided an overview of the item and stated that this resolution is the result of prior discussions and direction from the Board of Directors. Chair Nielsen added that he had met with the General Manager to discuss his position and compensation. General Manager Jim Herberg left the room during discussion and vote. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 16-29 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increase, salary range adjustment, and changes to the benefits for the General Managerfor Fiscal Years 2016 to 2017 and 2017 to 2018," authorizing the Board Chair to implement a base building salary increase of 8% and a salary range adjustment commencing in the first pay period of July 2016 for fiscal year 2016 to 2017 and a base building salary increase of 8% and a salary range adjustment in the first pay period of July 2017 for fiscal year 2017 to 2018 for a total salary cost of $39,429 and an added benefits cost of $24,000 for both fiscal years. Compensation and benefits costs including impact to existing benefits of an amount not to exceed $76,448. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and Withers None None None INFORMATION ITEMS: None. 11/16/2016 Steering Committee Minutes Page 4 of 5 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8: General Counsel Brad Hogin stated there was no closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:16 p.m. to the next Steering Committee meeting to be held on Wednesday, December 14, 2016 at 5:00 p.m. Submitted by: 11/16/2016 Steering Committee Minutes Page 5 of 5