HomeMy WebLinkAbout11-16-2016 Steering Committee MinutesMINUTES OF THE
STEERING COMMITTEE
Orange County Sanitation District
Wednesday, November 16, 2016 at 5:00 p.m.
A regular meeting of the Steering Committee of the Orange County Sanitation
District was called to order by Chair Nielsen on Wednesday, November 16, 2016 at
5:03 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Nielsen, Chair
Greg Sebourn, Vice-Chair
Keith Curry, Administration Committee
Chair
Tom Beamish, Member-At-Large
Lucille Kring, Member-At-Large
David Shawver, Member-At-Large
John Withers, Operations Committee
Chair
COMMITTEE MEMBERS ABSENT:
None
PUBLIC COMMENTS:
No public comments were provided.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human
Resources
Jim Colston, Director of Environmental
Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Michael Dorman
Al Garcia
Lori Klinger
Mark Manzo
Gerry Matthews
Kathy Millea
Andrew Nau
Kelly Newell
OTHERS PRESENT:
Brad Hagin, General Counsel
11 /16/2016 Steering Committee Minutes Page 1 of 5
REPORTS:
Chair Nielsen did not provide a report.
General Manager Jim Herberg highlighted items from his status report including: the
success of the Design Consultant Open House; Award of Excellence in IT received
from the Municipal Information Systems Association of California; OCSD's IDEA
program successes including employee Juan Ambriz's custom manhole cover design
that will save the District an estimated $38,000 a year in labor costs; and the BLAST
program, which is celebrating its 5th anniversary.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
October 26, 2016 Regular Steering Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
None
None
None
NON-CONSENT CALENDAR:
2. SALARY RANGE ADJUSTMENTS FOR NON-EXEMPT CONFIDENTIAL
EMPLOYEES (Jim Herberg)
Mr. Herberg presented a brief overview of Item Nos. 2 & 3 stating that these
resolutions are the effort of prior discussions and direction from the Board of
Directors involving the 15 Unrepresented Confidential Employees.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 16-25, entitled, "A Resolution of
the Board of Directors of the Orange County Sanitation District Approving
Salary and Benefit Adjustments for Unrepresented Non-Exempt Confidential
Employees for Fiscal Years 2016/2017, 2017/2018 & 2018/2019."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/16/2016
Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
None
None
None
Steering Committee Minutes Page 2 of 5
3. SALARY RANGE ADJUSTMENTS FOR EXEMPT LEVEL CONFIDENTIAL
EMPLOYEES (Jim Herberg)
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 16-26, entitled, "A Resolution of
the Board of Directors of the Orange County Sanitation District Approving
Salary and Benefit Adjustments for Unrepresented Exempt Confidential
Employees for Fiscal Years 2016/2017, 2017/2018 & 2018/2019."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
None
None
None
4. EXECUTIVE MANAGEMENT TEAM COMPENSATION AND BENEFITS
AND MANAGER GROUP COMPENSATION (Jim Herberg)
Mr. Herberg presented Item No. 4 and stated that these resolutions are the
effort of prior discussions and direction from the Board of Directors. He further
discussed the current market position, structural adjustments, possible merit
based increases, and benefit changes for the two unrepresented groups. He
then responded to questions regarding clarification as to the salary ranges.
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to:
A. Adopt Resolution No. OCSD 16-27 entitled, "A Resolution of the Board
of Directors of the Orange County Sanitation District approving changes
to the salary schedule, salary increases, performance-based increases,
and the distribution of any remaining funds based on changes to scope,
duties, or responsibilities for At-Will Executive Management Team
employees for Fiscal Years 2016-2017, 2017-2018, and 2018-2019,"
authorizing the General Manager to implement a salary structure
adjustment for Fiscal Year 2016 to bring Executive Management Team
salary ranges in alignment with the market, 2.5% salary increases and
range adjustments in Fiscal Years 2017 and 2018, and increases to
benefits.
B. Adopt Resolution No. OCSD 16-28 entitled, "A Resolution of the Board
of Directors of the Orange County Sanitation District approving changes
to the salary schedule, salary increases, performance-based increases,
and the distribution of any remaining funds based on changes to scope,
duties, or responsibilities for unrepresented management employees for
Fiscal Years 2016-2017, 2017-2018, and 2018-2019," authorizing the
General Manager to implement a salary structure adjustment for Fiscal
11/16/2016 Steering Committee Minutes Page 3 of 5
Year 2016 to bring the Manager Group salary ranges in alignment with
the market, 2.5% salary increases and range adjustments in Fiscal
Years 2017 and 2018, and minor increases to benefits.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
None
None
None
5. GENERAL MANAGER COMPENSATION AND BENEFITS (John Nielsen)
Director of Human Resources Celia Chandler provided an overview of the item
and stated that this resolution is the result of prior discussions and direction
from the Board of Directors. Chair Nielsen added that he had met with the
General Manager to discuss his position and compensation.
General Manager Jim Herberg left the room during discussion and vote.
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board
of Directors to: Adopt Resolution No. OCSD 16-29 entitled, "A Resolution of
the Board of Directors of the Orange County Sanitation District approving
salary increase, salary range adjustment, and changes to the benefits for the
General Managerfor Fiscal Years 2016 to 2017 and 2017 to 2018," authorizing
the Board Chair to implement a base building salary increase of 8% and a
salary range adjustment commencing in the first pay period of July 2016 for
fiscal year 2016 to 2017 and a base building salary increase of 8% and a salary
range adjustment in the first pay period of July 2017 for fiscal year 2017 to
2018 for a total salary cost of $39,429 and an added benefits cost of $24,000
for both fiscal years. Compensation and benefits costs including impact to
existing benefits of an amount not to exceed $76,448.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and
Withers
None
None
None
INFORMATION ITEMS:
None.
11/16/2016 Steering Committee Minutes Page 4 of 5
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION 54956.8:
General Counsel Brad Hogin stated there was no closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 5:16 p.m. to the next Steering
Committee meeting to be held on Wednesday, December 14, 2016 at 5:00 p.m.
Submitted by:
11/16/2016 Steering Committee Minutes Page 5 of 5