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HomeMy WebLinkAbout07-27-2016 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, July 27, 2016 at 4:30 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Nielsen on Wednesday, July 27, 2016 at 4:36 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Nielsen, Chair Greg Sebourn, Vice-Chair Keith Curry, Administration Committee Chair John Withers, Operations Committee Chair Tom Beamish, Member-At-Large Lucille Kring, Member-At-Large David Shawver, Member-At-Large COMMITTEE MEMBERS ABSENT: None STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly A. Lore, Clerk of the Board Marc Brown Jennifer Cabral Al Garcia Stephanie Good Lori Karaguezian Mark Kawamoto Randy Kleinman Laurie Klinger Tina Knapp Mark Manzo Laura Maravilla Andrew Nau OTHERS PRESENT: Brad Hagin, General Counsel Rich Haller, SAWPA Georg Krammer, Koff & Associates Laura Kalty, Liebert Cassidy Whitmore 07/27/2016 Steering Committee Minutes Page 1 of 4 PUBLIC COMMENTS: No public comments were provided. REPORTS: Chair Nielsen did not provide a report. General Manager Jim Herberg reported on the following: Rolling black outs and flex alerts; grant application to support AquaCritox; UAAL unfunded pension liability pay down; succession management and leadership; broker agreement on the Board meeting agenda tonight; and a possible Special Steering Committee meeting in mid- August. Questions regarding the pay down of the unfunded pension liability, the date of pay off, interest earned, and the risks of market fluctuation, were responded to by Director of Finance & Administrative Services, Lorenzo Tyner. Mr. Herberg also reported on recent community outreach efforts. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the June 22, 2016 Regular Steering Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Kring; Nielsen; Sebourn; and Shawver None None Withers 2. GENERAL MANAGER'S FY 2015-2016 FINAL YEAR END WORK PLAN UPDATE (Jim Herberg) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the General Manager's FY 2015-2016 Work Plan Year End Update. AYES: NOES: ABSTENTIONS: ABSENT: 07/27/2016 Beamish; Curry; Kring; Nielsen; Sebourn; and Shawver None None Withers Steering Committee Minutes Page 2 of 4 NON-CONSENT CALENDAR: 3. 2015 INTERNAL SAWPA PRETREATMENT PROGRAM AUDIT REPORT (James E. Colston) Director of Environmental Services, Jim Colston provided a brief presentation regarding the preparation of the report; the recommendations and the implementation plan. Public comment was received from Rich Haller, Manager of Engineering and Operations, SAWPA, who thanked the District for their assistance and continued cooperation on the implementation of the Pretreatment Program. Hearing no objection Chair Nielsen ordered the 2015 Internal SAWPA Pretreatment Program Audit Report received and filed. Director Withers arrived at 4:53 p.m. 4. COMPENSATION STUDY FINAL RESULTS (Celia Chandler) The Clerk of the Board provided a late communication memo and the Executive Summary of the Report of the Total Compensation Study to the Committee Members. Director of Human Resources, Celia Chandler introduced Georg Krammer, Koff & Associates who provided a PowerPoint presentation regarding the Compensation Study overview and methodology. Mr. Krammer reviewed the goals of the study; survey elements including the benchmark classifications and the data collected. The market findings were presented in percentiles according to base pay and total compensation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Compensation Study final results. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver; and Withers None None None INFORMATION ITEMS: None. 07/27/2016 Steering Committee Minutes Page 3 of 4 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6, 54956.9(d)(2) & 54956.9(d)(1 ): The Committee convened in closed session at 5:05 p.m . to discuss four items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings . RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:50 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT: The Chair declared the meeting adjourned at 5:50 p.m . to the next Steering Committee meeting to be held on Wednesday, August 24, 2016 at 5:00 p.m. Submitted by: 07 /27/2 01 6 Stee ring Committee Minutes Page 4 of 4