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HomeMy WebLinkAbout06-22-2016 Steering Committee Minutes MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, June 22, 2016 at 4:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Nielsen on Wednesday, June 22, 2016 at 4:03 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: John Nielsen, Chair Jim Herberg, General Manager Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General Manager Keith Curry, Administration Committee Celia Chandler, Director of Human Chair Resources John Withers, Operations Committee Jim Colston, Director of Environmental Chair Services Tom Beamish, Member-At-Large Rob Thompson, Director of Engineering Lucille Kring, Member-At-Large Mark Esquer, Engineering Manager David Shawver, Member-At-Large Lorenzo Tyner, Director of Finance & Administrative Services COMMITTEE MEMBERS ABSENT: Kelly A. Lore, Clerk of the Board None Janine Aguilar Jennifer Cabral Al Garcia Stephanie Good Lori Khajadourian Randy Kleinman Laurie Klinger Tina Knapp Mark Manzo Laura Maravilla Andrew Nau OTHERS PRESENT: Brad Hogin, General Counsel Georg Krammer, Koff &Associates Alyssa Thompson, Koff&Associates Laura Kalty, Liebert Cassidy Whitmore PUBLIC COMMENTS: No public comments were provided. 06/22/2016 Steering Committee Minutes Page 1 of 4 REPORTS: Chair Nielsen announced that the OCSD/OCWD Joint Open House will take place on August 13th at 10:00 a.m. and encouraged all to attend. General Manager Jim Herberg reported on the following: Closure of OCSD Administrative Offices on Monday, July 4t" (Independence Day); Heal the Bay's Orange County Beach Water Quality report card with A+ to B grades for both summer and winter; Awards received this month: Graphic Design USA award for In-house design of the Annual Report, and the ACC-OC Golden Hub of Innovation award for the Newport Beach Outreach Program; State Senate Environmental Quality Committee hearing where, Director of Environmental Services, Jim Colston testified on behalf of AB 2022 (Gordon); and the objectives and progress of the first agency- wide employee engagement survey. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the May 25, 2016 Regular Steering Committee Meeting. AYES: Beamish; Curry; Kring; Nielsen; Sebourn; and Shawver NOES: None ABSTENTIONS: None ABSENT: Withers NON-CONSENT CALENDAR: None. INFORMATION ITEMS: 2. GENERAL MANAGER'S FY 2015-2016 WORK PLAN UPDATE (Jim Herberg) General Manager Jim Herberg provided a brief presentation, highlighting the five major categories of his FY 2015-16 work plan: Safety, Succession Planning, Resource Recovery, Reliability, and Operational Optimization. Director Withers arrived at 4:17 p.m. 3. PRELIMINARY CLASSIFICATION & COMPENSATION STUDY RESULTS (Celia Chandler) Director of Human Resources, Celia Chandler provided a brief history of the 06/22/2016 Steering Committee Minutes Page 2 of 4 item and introduced representatives with Koff & Associates (consultant), Georg Krammer, Chief Executive Officer and Alyssa Thompson, Project Manager, who provided a PowerPoint presentation of the preliminary compensation study overview including: Goals and elements of the study; benchmark classifications and comparator agencies; benefits and data collection; market findings; compensation structure and strategy development; compensation philosophy and internal relationships. The Committee requested the following additional information: a chart of the market position percentile of each of the comparison agencies; the number of agency employees lost due to compensation matters; and a list of which agencies we have lost employees to and why. Ms. Chandler will review data from exit interviews of past employees and produce the additional information requested. Chair Nielsen thanked Mr. Krammer for completing this preliminary report in such a short time. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6, 54956.9(d)(2), 54957(b)(1) & 54956.9(d)(1): The Committee convened in closed session at 4:35 p.m. to discuss four items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:52 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 06/22/2016 Steering Committee Minutes Page 3 of 4 ADJOURNMENT: The Chair declared the meeting adjourned at 5:52 p.m. to the next Steering Committee meeting to be held on Wednesday, July 27, 2016 at 5:00 p.m. *yLyr ard 06/22/2016 Steering Committee Minutes Page 4 of 4