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HomeMy WebLinkAbout12-16-2015 Steering Committee Minutes MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, December 16, 2015 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Nielsen on Wednesday, December 16, 2015 at 5:05 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: John Nielsen, Chair Jim Herberg, General Manager Keith Curry, Administration Committee Bob Ghirelli, Assistant General Manager Chair Rob Thompson, Director of Engineering John Withers, Operations Committee Nick Arhontes, Director of Facility Chair Support Services Tom Beamish, Member-At-Large Celia Chandler, Director of Human Lucille Kring, Member-At-Large Resources David Shawver, Member-At-Large Lorenzo Tyner, Director of Finance & Administrative Services COMMITTEE MEMBERS ABSENT: Ed Torres, Director of Operations & Greg Sebourn, Vice-Chair Maintenance Kelly A. Lore, Clerk of the Board Jennifer Cabral Jim Colston Ann Crafton Norbert Gaia Al Garcia Gina Tesch OTHERS PRESENT: Brad Hogin, General Counsel James Finete, Savage Finete PUBLIC COMMENTS: Chair Nielsen announced that written communication had been received by the Clerk of the Board from Mr. Carl Perkins and Mr. John Sears regarding Item 4 and a copy had been included in the Director folders. No other public comments were provided. 12/16/2015 Steering Committee Minutes Page 1 of 4 REPORTS Chair Nielsen announced the appointment of Director Peter Kim to the Legislative and Public Affairs (LAPA) Committee and also provided a brief update from the LAPA Committee Meeting including: Legislative Plan for 2016, highlights from 2015 and the upcoming 2016/17 Outreach Plan. General Manager Jim Herberg provided an update on the Newport Force Main Project and announced that the OCSD Administrative offices would be closed for the holidays on December 24, 25 and,January 1; the Operations Committee will meet on January 6 at 5:00 p.m.; and the GWRS Joint Steering Committee, will meet on January 11, and will be asked to approve a Joint Resolution supporting the development of a planned recycling project between Los Angeles County Sanitation District and Metropolitan Water District. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Corrected Minutes of the November 18, 2015 Regular Steering Committee Meeting. AYES: Beamish; Curry; Kring; Nielsen; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Sebourn 2. ADOPTION OF UPDATED RESOLUTION ON RULES OF PROCEDURE (Bob Ghirelli) RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 15-XX, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Fixing and Establishing Rules of procedure for the Conduct of Business of the District, and Repealing Resolution No. OCSD 15-01." AYES: Beamish; Curry; Kring; Nielsen; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Sebourn NON-CONSENT CALENDAR: Assistant General Manager Bob Ghirelli provided a brief presentation regarding the Strategic Plan update and noted that in Appendix B — Summary of Accomplishments, two of the previously closed out goals (Reclaiming SARI Flows and Improve the 12/16/2015 Steering Committee Minutes Page 2 of 4 Sanitation District Security) will be brought back in a future update for continuation. 3. STRATEGIC PLAN UPDATE (Bob Ghirelli) RECOMMENDATION: Recommend to the Board of Directors to: A. Approve the Strategic Plan Update dated December 2015; and B. Direct staff to implement the goals and levels of service contained in the Plan. AYES: Beamish; Curry; Kring; Nielsen; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Sebourn 4. Mr. Herberg provided an overall history leading up to this item and provided the details of the proposed Amendment No. 2. Mr. Herberg then answered questions regarding: process costs prior to the date of the agreement, and limits of costs moving forward. Chair Nielsen thanked Mr. Herberg for negotiating a very good solution. AMENDMENT NO. 2 TO LOCAL SEWER FACILITIES TRANSFER AGREEMENT WITH EAST ORANGE COUNTY WATER DISTRICT (Nick Arhontes) RECOMMENDATION: Recommend to the Board of Directors to: Approve Amendment No. 2 to the Local Sewer Facilities Transfer Agreement (Transfer Agreement) with East Orange County Water District (EOCWD) regarding the transfer of local sewers in Service Area. AYES: Beamish; Curry; Kring; Nielsen; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Sebourn INFORMATION ITEMS: None. Director Withers departed the meeting at 5:17 p.m. and was absent from Closed Session. 12/16/2015 Steering Committee Minutes Page 3 of 4 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1) The Committee convened in closed session at 5:18 p.m. to discuss two items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:24 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:25 p.m. to the next Steering Committee meeting to be held on Wednesday, January 27, 2016 at 5:00 p.m. Submitted by: K61P A. L e CI rk of troBoard 12/16/2015 Steering Committee Minutes Page 4 of 4