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Home My WebLink About11-18-2015 Steering Committee Minutes MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, November 18, 2015 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Nielsen on Wednesday, November 18, 2015 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: John Nielsen, Chair Jim Herberg, General Manager Greg Sebourn, Vice-Chair Bob Ghirelli, Assistant General Manager Keith Curry, Administration Committee Rob Thompson, Director of Engineering Chair Nick Arhontes, Director of Facility John Withers, Operations Committee Support Services Chair Celia Chandler, Director of Human Tom Beamish, Member-At-Large Resources Lucille Kring, Member-At-Large Lorenzo Tyner, Director of Finance & David Shawver, Member-At-Large Administrative Services Ed Torres, Director of Operations & COMMITTEE MEMBERS ABSENT: Maintenance None. Kelly A. Lore, Clerk of the Board Jennifer Cabral Jim Colston Norbert Gaia Al Garcia Lori Khajadourian OTHERS PRESENT: Kendra Carney, Associate General Counsel Bill Vanderwerff, EOCWD Doug Davert, EOCWD Lisa Ohlund, EOCWD Brian Lochrie, EOCWD Paul Cook, IRWD Carolyn Emery, OC LAFCO Donna Sutton, FCA Barbara Sabatino Debbie Knox, North Tustin resident Donal Bauer, North Tustin resident 11/18/2015 Steering Committee Minutes Page 1 of 4 PUBLIC COMMENTS: Donald Bauer, North Tustin Resident, spoke in support of Irvine Ranch Water District in regards to Item 3 and provided an agency comparison paper on OCSD Service Area 7. REPORTS Chair Nielsen provided an update from the Legislative and Public Affairs (LAPA) Committee including: educational outreach, tours and events. He also stated that Adam Link, Director of Government Affairs with CASA had presented the 2016 Legislative Platform of that agency to the Committee. General Manager Jim Herberg informed the Committee of the planned reorganization of the District including the departure of Director of Facilities Support Services, Nick Arhontes in March. CONSENT CALENDAR: Clerk of the Board Kelly Lore stated a correction to the minutes. 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO:.Approve Corrected Minutes of the October 28, 2015 Regular Steering Committee Meeting. AYES: Beamish; Kring; Nielsen; Sebourn; Shawver and Withers NOES: None ABSTENTIONS Curry ABSENT: None 2. GENERAL MANAGER COMPENSATION AND BENEFITS (John Nielsen) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 15-24 entitled, "A Resolution of the Board of Directors of Orange County Sanitation District amending the salary increase, salary range adjustment, and changes to benefits for the General Manager for Fiscal Year 2015-2016." AYES: Beamish; Curry; Kring; Nielsen; Sebourn; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: None 11/18/2015 Steering Committee Minutes Page 2 of 4 NON-CONSENT CALENDAR: 3. EXTENSION OF AGREEMENT WITH EAST ORANGE COUNTY WATER DISTRICT (Jim Herberg) RC MENI'lATIQNA ReGOMrneRd to the RoaFd of Dire6tE)F6 to: Authorize the GeReFal MaRagor to nonnti�tc and ovonUto .ten extoncinn of the I nral_Sewet F�+orc�Giliitiies ncfe- Onr� cn+ with Fast OFaRge n� Rty Water Dio+rin4 TTl7lTJT". . .7. �}crrc—vvrciT- '� vV cr—vrsmvc regarding the transfer of Ional sewers in SeFViGe Area 7- Chair Nielsen provided a historical overview of the current agreement and amendment with East Orange County Water District(EOCWD) and explained that due to inevitable delays, EOCWD has asked that the agreement by extended. Chair Nielsen went on to explain that there are now two agencies who have applied and are being evaluated by the Orange County Local Agency Formation Committee (LAFCO) for this transfer. He stated that the Board's focus should be only that the portion of the local sewer should transfer to an appropriate party that will maintain them and allow OCSD to continue receiving the wastewater flows in perpetuity. The Clerk of the Board distributed late correspondence from Lisa Ohlund, General Manager of EOCWD, regarding a proposed Amendment to the current agreement. General Manager Herberg added additional background regarding the expiration of the current term; LAFCO continuations; and the exclusivity structure of the agreement with EOCWD. A Substitute Motion was made by Director Beamish. Discussion ensued regarding: the exclusivity clause and flexibility to renegotiate the current contract; protection of flows; possibility to increase flows; bifurcation of issues; extending the contract with the removal of exclusivity; user rates; revenue sharing; EOCWD agreement processes and cost issues; local elected officials preferences; agency relationships; best service levels; consideration of applications to LAFCO; disposal of local systems; honoring agreements; and leverage of agreement expiration. Kendra Carney,Associate General Counsel clarified the validity of a substitute motion. Vice-Chair Sebourn called for the question on the substitute motion. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to negotiate with East Orange County Water District (EOCWD) regarding an extension to the existing agreement, to obtain terms to allow Orange County Sanitation District to negotiate with Irvine Ranch Water District (IRWD) or any other applicant 11/18/2015 Steering Committee Minutes Page 3 of 4 regarding the Local sewer facilities transfer agreement, and any other issues pertinent to the agreement, and return to the next Steering Committee meeting with the proposed terms. AYES: Beamish; Curry; Kring; Sebourn; and Withers NOES: Nielsen ABSTENTIONS Shawver ABSENT: None INFORMATION ITEMS: 4. STRATEGIC PLAN UPDATE BOARD WORKSHOP SUMMARY (Bob Ghirelli) Assistant General Manager Bob Ghirelli referred the Committee to the report on Book Page 43 and stated that the final Strategic Plan Update, including the information from the workshop, will be presented to the Steering Committee at next month's meeting. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:56 p.m. to the next Steering Committee meeting to be held on Wednesday, December 16, 2015 at 5:00 p.m. Submitted by: ` I Al.ye B cc,z�;ird 11/18/2015 Steering Committee Minutes Page 4 of 4