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Home My WebLink About09-23-2015 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, September 23, 2015 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Beamish on Wednesday, September 23, 2015 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Chair Nielsen led the Pledge of Allegiance. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Nielsen, Chair Greg Sebourn, Vice-Chair Keith Curry, Administration Committee Chair John Withers, Operations Committee Chair Tom Beamish, Member-At-Large David Shawver, Member-At-Large COMMITTEE MEMBERS ABSENT: Lucille Kring, Member-At-Large PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Lorenzo Tyner, Director of Finance & Administrative Services Ed Torres, Director of Operations & Maintenance Nick Arhontes, Director of Facility Support Services Kelly A. Lore, Clerk of the Board Jennifer Cabral Rhea De Guzman Norbert Gaia Al Garcia Tim Luu Laura Maravilla Sarah Redinger Richard Spencer Christina Stanford OTHERS PRESENT: Brad Hogin, General Counsel Roger A. Cerda, Esq., Alston & Bird LL 09/23/2015 Steering Committee Minutes Page 1of6 REPORTS: Chair Nielsen provided a report on Legislative Affairs including: H.R. 3353 -Clean Water Act Citizen Suit Reform and the California Emergency Drought Relief Assistance bill (S. 1894 ); and drafting letters of support for both of these bills for action by the Committee in October. He stated that Townsend Public Affairs team attended the Committee this month and provided a State political update as well as a briefing on SB 350. He stated that at his request, staff is working with CASA to attend an upcoming Legislative and Public Affairs Committee Meeting to present their legislative platform; and also working with ACC-OC to coordinate an event that will be hosted here at OCSD in the future, to tour both OCSD and GWRS with a presentation by SAWPA and OCSD. Chair Nielsen further reported on recent Communicator Awards received; educational outreach efforts which allowed OCSD to reach approximately 1,300 people through tours and events in the month of July and August; and the expansion of OCSD's tour program both in number of visitors (13%) as well as the number of tours offered. He also reminded the Board of the upcoming State of the District event to be held on October 16, 2015. General Manager Jim Herberg informed the directors of the District's preparations for the anticipated wet weather associated with El Nino, including training exercises, drills and coordinating with local, regional and federal agencies on preparedness efforts. He stated that he and staff had attended a meeting today at the Orange County EOC; coordinating with QC Flood Control and the National Weather service in which preparations were coordinated. Mr. Herberg announced the following: final General Manager's work plan is included in tonight's agenda; an upcoming Special Board Meeting to be held on October 21, 2015 at 6:00 p.m. to discuss the Strategic Plan Update; and the OCSD District tour for State Senator Janet Nguyen on October 28th. He also stated that on Sept. 15th the GWRS hit 100 mgd. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the August 26, 2015 Regular Steering Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: 09/23/2015 Beamish; Curry; Nielsen; Sebourn; Shawver and Withers None None Kring Steering Committee Minutes Page 2 of 6 2. GENERAL MANAGER'S FY 2015-2016 WORK PLAN (Jim Herberg) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the General Manager's FY 2015-16 Work Plan. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Nielsen; Sebourn; Shawver and Withers None None Kring 3. SALES TAXES FOR CHEMICAL PURCHASES (Brad Hogin) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Sole Source Agreements for Tax Consulting and Advocacy Services with Equity Recovery Solutions and Reed Smith regarding pursuit of refunds for sales tax paid on chemical purchases. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Curry; Nielsen; Sebourn; Shawver and Withers None None Kring NON-CONSENT CALENDAR: Assistant General Manager, Bob Ghirelli, provided a brief presentation and answered questions regarding Item 4, which is returning to the committee for approval. 4. LOCAL 501 MOU REOPENERS FOR ARTICLE 19 -STANDBY PAY, ARTICLE 26 -SHIFT DIFFERENTIAL, & ARTICLE 49.2 -RELIEF OPERATOR (Bob Ghirelli) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 15-19, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Standby Pay Changes Identified through the International Union of Operating Engineers Local 501 (Local 501) 2015 Reopener Negotiations." AYES: NOES: ABSTENTIONS: ABSENT: 09/23/2015 Beamish; Curry; Nielsen; Sebourn; Shawver and Withers None None Kring Steering Committee Minutes Page 3 of6 5. General Manager Jim Herberg, introduced item 5 and provided a brief presentation including the accomplishments of the agency. EXECUTIVE MANAGEMENT TEAM COMPENSATION AND BENEFITS AND MANAGER GROUP COMPENSATION (Jim Herberg) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 15-20 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increases, salary range adjustments, performance-based increases, the distribution of any remaining funds based on changes to scope, duties or responsibilities and changes to benefits for At-Will Executive Management Team employees for Fiscal Year 2015-2016," authorizing the General Manager to implement a base building salary increase and corresponding salary range adjustment of 2% retroactive to July 10, 2015; a performance-based base building increase at the discretion of the General Manager; the distribution of any remaining funds, as a non- base building payment, to specific Executive Management Team incumbents based on changes to scope, duties or responsibilities; and a one-time irrevocable election for the Executive Management Team to transition from Executive Benefits to Organizational Benefits, for a total NTE amount of $78,688. B. Adopt Resolution No. OCSD 15-21 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving changes to the salary schedule, salary increases, performance-based increases, and the distribution of any remaining funds based on changes to scope, duties or responsibilities for unrepresented management employees for Fiscal Year 2015-2016," authorizing the General Manager to implement changes to the Manager Group salary schedule that eliminates the control point and reduces the range maximum; a base building salary increase of 2% retroactive to July 10, 2015; a performance-based base building increase at the discretion of the General Manager and Department Head; and the distribution of any remaining funds, as a non- base building payment, to specific Manager Group incumbents based on changes to scope, duties or responsibilities, for a total NTE amount of $114,000. AYES: Beamish; Curry; Nielsen; Sebourn; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Kring 09/23/2015 Steering Committee Minutes Page 4 of 6 Mr. Herberg introduced item 6, and stated that this report and recommendation incorporates exactly what was directed by the committee. The Committee stated their satisfaction in the revisions. 6. CLASSIFICATION & COMPENSATION STUDIES-COMPARISON AGENCIES (Bob Ghirelli) MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the list of 17 comparison agencies selected by OCSD in collaboration with stakeholder groups, and begin the next phase of the Classification & Compensation Studies, which includes a labor market survey. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1); 54957.6 The Committee convened in closed session at 5:15 p.m. to discuss two items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 6:00 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 09/23/2015 Steering Committee Minutes Page 5 of 6 ADJOURNMENT: The Chair declared the meeting adjourned at 6 :00 p.m . to the next Steering Committee meeting to be held on Wednesday, October 28 , 2015 at 5:00 p.m. Submitted by: 09/23/2015 Steering Com mittee Minutes Page 6 of 6