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HomeMy WebLinkAbout04-22-2015 Steering Committee MinutesMINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, April 22, 2015 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Beamish on Wednesday, April 22, 2015 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Tom Beamish, Chair John Nielsen, Vice-Chair Greg Sebourn, Operations Committee Chair John Withers, Administration Committee Chair David Shawver, Member-At-Large COMMITTEE MEMBERS ABSENT: Keith Curry, Member-At-Large Steve Jones, Member-At-Large PUBLIC COMMENTS: None. REPORTS: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Lorenzo Tyner, Director of Finance & Administrative Services Ed Torres, Director of Operations & Maintenance Nick Arhontes, Director of Facility Support Services Kelly A. Lore, Clerk of the Board Jennifer Cabral Ann Crafton Norbert Gaia Al Garcia Stephanie Good Andrew Nau Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Steve Filarsky, Consultant Doug Daver, EOCWD Chair Beamish reported on the following: April 13th Legislative and Public Affairs meeting, Public Affairs and lobbyists updates; GWRS meeting expansion 04/22/2015 Steering Committee Minutes Page 1of6 celebration/ribbon cutting; and Audit Ad Hoc committee meeting, draft audit review, final report will be presented to the Administration Committee in July. General Manager Herberg reported briefly on the Klean Waters matter which has been referred to Federal Court. He stated that staff is carefully monitoring the situation. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve Minutes of the March 25, 2015 Regular Steering Committee Meeting; and B. Approve Minutes of the March 27, 2015 Special Steering Committee Meeting; and C. Approve Minutes of the April 10, 2015 Special Steering Committee Meeting. AYES: Beamish; Nielsen; Sebourn; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Curry and Jones 2. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve and authorize the execution of the amended compensation agreement with the City of Garden Grove and other taxing entities within the meaning of Health and Safety Code Section 34180(f), as required by the California Department of Finance. AYES: Beamish; Nielsen; Sebourn; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Curry and Jones 04/22/2015 Steering Committee Minutes Page 2 of 6 NON-CONSENT CALENDAR: Director of Facility Support Services Nick Arhontes provided an update as to the transfer process and the reason for the Amendment. Chair Beamish stated that the transfer of local sewers is part of the OCSD Strategic Plan, including this transfer, which was offered to the City of Tustin, and when they declined, the East Orange County Water District (EOCWD) accepted and began the application. Director Withers supported extending the agreement with EOCWD, but stated that approximately 5 weeks ago, IRWD submitted a competing proposal application for the transfer as well. It was his understanding that EOCWD withdrew their first application, made several revisions and recently submitted a new application a few days ago. He requested that OCSD enter into a similar agreement with IRWD. Chair Beamish also supports extending the agreement with EOCWD, and stated that this agreement should be the template terms and conditions for whomever would be taking over local sewer systems. Vice-Chair Nielsen, supports the amendment to the agreement. He stated that OCSD Board of Directors voted and entered into an agreement with EOCWD, they have spent a great deal of time and money to bring forward to LAFCO, and feels we should continue to support our original decision and not enter into an agreement with any other agency. Doug Davert, Vice President, EOCWD clarified that the original application has been filed for over a year, never withdrawn, and just recently amended their plan of service, based upon refined financials with new information received from OCSD. Discussion ensued. 3. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve first amendment to Agreement with East Orange County Water District (EOCWD), relating to the proposed transfer of ownership of local sewers in Service Area 7, and the appropriate reserve balances. AYES: Beamish; Nielsen; Sebourn; Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Curry and Jones 04/22/2015 Steering Committee Minutes Page 3 of 6 Assistant General Manager, Bob Ghirelli provided a short presentation on the policy and selection process of the Honor Walk. 4. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve nominated retired employees, Jim Ruth and Bill Wallin, as Honor Walk brick recipients for the year 2015. B. Consideration of past Board Member Shirley McCracken and former Board of Director's Legal Counsel, Tom Woodruff as Honor Walk brick recipients for the year 2015. AYES: Beamish, Nielsen, Sebourn, Shawver and Withers NOES: None None ABSENT: Curry and Jones Director of Engineering, Rob Thompson provided a short PowerPoint presentation on this item. 5. MOVED, SECONDED, AND DULY CARRIED TO: Direct the General Manager to work through the Operations Committee for the decisions necessary to implement the replacement or retrofit of the Administrative Facilities including the Administration Building, Human Resources Building, Laboratory, Fleet Services Buildings, Purchasing Building, and multiple office trailers at Plant No. 1. AYES: Beamish, Nielsen, Sebourn, Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Curry and Jones Labor negotiator, Steve Filarksy stated that this item represents the Board directive and mirrors the MOU's previously approved for the other bargaining units. 6. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 15-10, entitled, "A Resolution of the 04/22/2015 Steering Committee Minutes Page 4 of 6 Board of Directors of the Orange County Sanitation District approving the Memorandum of Understanding between the Orange County Sanitation District and the International Union of Operating Engineers, Local 501 (Local 501), for Fiscal Years 2014/2015 & 2015/2016" and 8. Direct staff to finalize and sign the Memorandum of Understanding (MOU) between Orange County Sanitation District and the Local 501 bargaining unit. AYES: Beamish, Nielsen, Sebourn, Shawver and Withers NOES: None ABSTENTIONS: None ABSENT: Curry and Jones INFORMATION ITEMS None. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1); 54956.9(d)(2); 54956.9(d)(4); and 54957.6 The Committee convened in closed session at 5:25 p.m. to discuss four items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:58 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION None. 04/22/2015 Steering Committee Minutes Page 5 of 6 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 5:58 p.m. to the next Steering Committee meeting to be held on Wednesday, May 27, 2015 at 5 :00 p.m. 04/22/2015 Steering Committee Minutes Page 6 of 6