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HomeMy WebLinkAbout08-28-2013 Steering Committee MinutesMINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, August 28, 2013, at 5:30 p .m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Troy Edgar, Chair John Anderson, Vice-Chair Tom Beamish, Operations Committee Chair Brad Reese, Adm inistration Committee Chair John Nielsen COMMITTEE MEMBERS ABSENT: John Withers PUBLIC COMMENTS: None. COMMITTEE CHAIR REPORT: STAFF PRESENT Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Facilities Support Services Nick Kanetis, Director of Engineering Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Janine Aguilar Jim Colston Norbert Gaia Rich Spencer OTHERS PRESENT: Brad Hagin, General Counsel Jim Ruth, Consultant Heather Stratman, Townsend Public or Affairs tl \~E O\f~CJ-o/'~~\C\ f\\..~c?L~R~ <itJ·tr,'\'\O"' O\ '\\~E coui'l oRN i\\\°?> st.? i~ Ctr . . Chair Edgar reported on having attended the Sanitation District's Honor Walk Ceremony and being able to present Honor Walk Bricks to two retired employees as well as one former Board Member. Minutes of the Steering Committee August 28, 2013 Page 2 of 4 Chair Edgar announced the two upcoming Board Workshops, scheduled to take place on September 11 and October 2. These will be sessions where the Board will focus on the District's vision statement and 5-Year Strategic Plan. A draft statement of the vision statement was distributed. Chair Edgar also announced that he and General Manager, Jim Herberg, will be speaking at the Water Advisory Committee of Orange County next week and give a presentation on the District's Capital Improvement Projects and Full Secondary treatment. Vice-Chair Anderson reported on having attended the CASA Conference in San Diego. He commented on various topics of discussion throughout the conference. GENERAL MANAGER REPORT: Mr. Herberg distributed a draft copy of the General Manager's 2013 -2014 Work Plan for the Committee's review. A final draft, incorporating any feedback from the Steering Committee, will be presented to the Board next month for approval. Mr. Herberg also reminded the Committee about the tentative dates for the Ocean Monitoring tour. Chair Edgar encouraged the Committee to participate in the tour. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July 24, 2013 Steering Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to Professional Services Agreement with Townsend Public Affairs (Purchase Order No. 104836-0B) for State Legislative Services, to enhance legislative assistance for the period September 1, 2013 through August 31, 2014, for an additional contractual amount of $2,500 per month. ACTION ITEMS: Mr. Herberg briefly reported on the current resolution for purchasing and contracting (from 2007), and General Counsel's plan to update it, and establish it as an ordinance. The Committee held considerable discussion on this item. Minutes of the Steering Committee August 28, 2013 Page 3 of 4 3. Direct General Manager and General Counsel to include approval authority up to $200,000 for standing Committees in the draft purchasing and contracting ordinance. After the Committee held considerable discussion on this item, the following action was taken: MOTION, SECONDED, AND, DULY CARRIED to leave the current purchasing and contracting resolution, Resolution No. OCSD 07-04, as is. 4. Establish a Legislative and Public Affairs Committee of the Board of Directors. After the Committee held considerable discussion on this item, the following action was taken: MOTION, SECONDED, AND DULY CARRIED to form a new committee titled the Legislative and Public Affairs Special Committee. The Committee will consist of seven members and be compliant with the Brown Act. The Committee will be active for one year to develop the District's legislative and public affairs programs, and will report to the Board. INFORMATION ITEMS: 5. Legislative Update Jim Colston, Environmental Compliance and Regulatory Affairs Manager, reported on the federal legislation as it pertains to the District, such as: the Federal Resources Water Act Bill; EPA; municipal bonds, etc. Heather Stratman, Senior Director for Townsend Public Affairs, provided a state legislative update as it pertains to the District, such as: SB 691; SB 33, etc. Ms. Stratman also reported on the County's legislative platform. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1 ), 54956.9(d)(4), and 54957.6. The Committee convened in closed session at 6:00 p.m. to discuss five items. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Minutes of the Steering Committee August 28 , 2013 Page 4 of 4 RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:24 p .m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Cha ir declared the meeting adjourned at 6 :24 p .m . Submitted by : ~-~a:~ -Ma ri E. Ayala c;er: of the Board