HomeMy WebLinkAbout08-28-2013 Steering Committee MinutesMINUTES
STEERING COMMITTEE MEETING
Orange County Sanitation District
The Steering Committee meeting convened on Wednesday, August 28, 2013, at
5:30 p .m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS
PRESENT:
Troy Edgar, Chair
John Anderson, Vice-Chair
Tom Beamish, Operations Committee
Chair
Brad Reese, Adm inistration Committee
Chair
John Nielsen
COMMITTEE MEMBERS ABSENT:
John Withers
PUBLIC COMMENTS:
None.
COMMITTEE CHAIR REPORT:
STAFF PRESENT
Jim Herberg, General Manager
Bob Ghirelli, Assistant General
Manager
Nick Arhontes, Director of Facilities
Support Services
Nick Kanetis, Director of Engineering
Jeff Reed, Director of Human
Resources
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria Ayala, Clerk of the Board
Janine Aguilar
Jim Colston
Norbert Gaia
Rich Spencer
OTHERS PRESENT:
Brad Hagin, General Counsel
Jim Ruth, Consultant
Heather Stratman, Townsend Public or
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Chair Edgar reported on having attended the Sanitation District's Honor Walk
Ceremony and being able to present Honor Walk Bricks to two retired employees
as well as one former Board Member.
Minutes of the Steering Committee
August 28, 2013
Page 2 of 4
Chair Edgar announced the two upcoming Board Workshops, scheduled to take
place on September 11 and October 2. These will be sessions where the Board
will focus on the District's vision statement and 5-Year Strategic Plan. A draft
statement of the vision statement was distributed.
Chair Edgar also announced that he and General Manager, Jim Herberg, will be
speaking at the Water Advisory Committee of Orange County next week and give
a presentation on the District's Capital Improvement Projects and Full Secondary
treatment.
Vice-Chair Anderson reported on having attended the CASA Conference in San
Diego. He commented on various topics of discussion throughout the conference.
GENERAL MANAGER REPORT:
Mr. Herberg distributed a draft copy of the General Manager's 2013 -2014 Work
Plan for the Committee's review. A final draft, incorporating any feedback from the
Steering Committee, will be presented to the Board next month for approval.
Mr. Herberg also reminded the Committee about the tentative dates for the Ocean
Monitoring tour. Chair Edgar encouraged the Committee to participate in the tour.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July
24, 2013 Steering Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1
to Professional Services Agreement with Townsend Public Affairs
(Purchase Order No. 104836-0B) for State Legislative Services, to
enhance legislative assistance for the period September 1, 2013 through
August 31, 2014, for an additional contractual amount of $2,500 per month.
ACTION ITEMS:
Mr. Herberg briefly reported on the current resolution for purchasing and
contracting (from 2007), and General Counsel's plan to update it, and establish it
as an ordinance.
The Committee held considerable discussion on this item.
Minutes of the Steering Committee
August 28, 2013
Page 3 of 4
3. Direct General Manager and General Counsel to include approval authority
up to $200,000 for standing Committees in the draft purchasing and
contracting ordinance.
After the Committee held considerable discussion on this item, the following
action was taken:
MOTION, SECONDED, AND, DULY CARRIED to leave the current
purchasing and contracting resolution, Resolution No. OCSD 07-04, as is.
4. Establish a Legislative and Public Affairs Committee of the Board of
Directors.
After the Committee held considerable discussion on this item, the following
action was taken:
MOTION, SECONDED, AND DULY CARRIED to form a new committee
titled the Legislative and Public Affairs Special Committee. The Committee
will consist of seven members and be compliant with the Brown Act. The
Committee will be active for one year to develop the District's legislative
and public affairs programs, and will report to the Board.
INFORMATION ITEMS:
5. Legislative Update
Jim Colston, Environmental Compliance and Regulatory Affairs Manager,
reported on the federal legislation as it pertains to the District, such as: the
Federal Resources Water Act Bill; EPA; municipal bonds, etc.
Heather Stratman, Senior Director for Townsend Public Affairs, provided a
state legislative update as it pertains to the District, such as: SB 691; SB
33, etc. Ms. Stratman also reported on the County's legislative platform.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1 ), 54956.9(d)(4), and 54957.6.
The Committee convened in closed session at 6:00 p.m. to discuss five items.
Confidential Minutes of the closed Session have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings.
Minutes of the Steering Committee
August 28 , 2013
Page 4 of 4
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular
session at 6:24 p .m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN
CLOSED SESSION:
None .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Cha ir declared the meeting adjourned at 6 :24 p .m .
Submitted by :
~-~a:~ -Ma ri E. Ayala c;er: of the Board