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HomeMy WebLinkAbout05-23-2007 Steering Committee MinutesMINUTES OF STEERING COMMITIEE MEETING Orange County Sanitation District Wednesday, May 23, 2007, at 5:30p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, May 23, 2007 at 5:30 p.m., in the District's Administrative Office. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Doug Davert, Vice Chair Mark Waldman, Administration Committee Chair Larry Crandall, Operations Committee Chair Phil Luebben Cathy Green OTHERS PRESENT: Bradley R. Hogin, General Counsel Joe Forbath, Counsel Scott Baugh, Platinum Advisors (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR DIRECTORS ABSENT Jim Ferryman, Chair Steve Anderson STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Operations and Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Michael Gold, Legislative Affairs Liaison Jeff Reed, Human Resources Manager Jim Burrer, Engineering Supervisor Norbert Gaia, IT Analyst Mark Mutz, O&M Technician/Local 501 Chief Steward Gary Conklin, Planning Ryal Wheeler, O&M Supervisor Gail Garrett, Committee Secretary F~ED ~~ THE w·~lb2F oRl~ai6bti~ ~~rrAftoN DlS~OT JUN 2 7 2007 BV:__t.f:..;..J. .. ((..)..· --- In the absence of Chair Jim Ferryman, Vice Chair Doug Davert reported that Mr. Ferryman, Director Steve Anderson, and several staff members attended the CASA Spring conference in Napa May 2. A report will be provided at the Board meeting tonight. Minutes of the Steering Committee Page 2 May 23,2007 Steering Committee members will travel to Sacramento on May 30. Townsend Public Affairs staff will schedule meetings with state legislators throughout the day, culminating with a "Meet & Greet" affair in the evening hosted by OCSD. Vice Chair Davert announced the upcoming committee meetings for June. (5) REPORT OF GENERAL MANAGER Jim Ruth briefly reported on the month's activities and achievements: Design-Build bill passed out of the Senate on a 33-0 vote; SAWPA board approved its loan and repayment agreement with the County; Chair Ferryman welcomed employees at our All Hands meeting in April; recruitment for the IT Systems & Operations Manager position should be completed by early July; Professional of Management training continues for supervisors; OC Grand Jury report to be released in two weeks; and the Sanitation District will hold its Employee picnic June 16 at Huntington Beach Central Park. (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hog in clarified the Brown Act restrictions for the legislative trip to Sacramento. (7) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve revised minutes of the April 25, 2007 Steering Committee meeting. (8) INFORMATIONAL ITEMS a. CIP Master Plan: Jim Herberg, Director of Engineering, informed that staff is preparing an updated CIP Master Plan. He briefly outlined the proposed levels of service to be considered by the Board. Sanitation District staff will hold three 2-day workshops in July, August, and September to fully brief Board members. The new CIP Master Plan will be rolled out in March 2008. b. Legislative Affairs: Michael Gold introduced lobbyist Scott Baugh who provided a brief update on Senate and Assembly bills Platinum Advisors staff has been tracking. Mr. Baugh will work with Michael and Senator Rick Keane, Nevada County, to include an amendment to our Design-Build bill which would lower the threshold to $6.5 million. Mr. Gold distributed a handout outlining four key issues to be discussed with legislators in Sacramento. He also announced that the Board will be considering renewal of our lobbyists contracts. c. The Agenda Items scheduled to be reviewed by the Board's working committees in June were reviewed. d. The agenda items scheduled to be presented to the Board at the May 23, 2007 meeting were reviewed. Lorenzo Tyner, Director of Finance and Administrative Services, responded to directors' questions regarding bifurcation of fees under the same ordinance. • Minutes of the Steering Committee Page 3 May 23,2007 Nick Arhontes, Director of Operations and Maintenance, addressed directors' concern regarding Item 9(b) on the Board agenda. Staff will follow due process, as with all other contracts, in monitoring the performance of the proposed new Grit and Screenings removal and disposal firm. Directors requested that any impact on the Budget should be clearly stated in all staff reports to the Board and Committees. Finally, Director Luebben announced he will be traveling in June and cannot attend the Steering Committee or Board meetings. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, June 27, 2007 at 5:30p.m. The next Board Meeting is scheduled for Wednesday, June 27, 2007 at 6:30p.m. (14) CLOSED SESSION The Committee convened at 6:10p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9, 54957, or 54957.6 to discuss two matters. Minutes of the Closed Session are on file with the Clerk of the Board. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6 :30p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: '~~ GaJwtL Steering Committee Secretary H:\dept\agenda\Committees\Steering Committee\2007\Minutes\052307 SC Minutes DRAFT. doc