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Home My WebLink About03-28-2007 Steering Committee MinutesMINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, March 28, 2007, at 5:00 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 28, 2007 at 5:00p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Jim Ferryman, Chair Doug Davert, Vice Chair Mark Waldman, F&A Committee Chair Larry Crandall, E&O Committee Chair Steve Anderson, Past Board Chair Phil Luebben, F&A Committee Vice Chair Cathy Green, E&O Committee Vice Chair OTHERS PRESENT: Bradley R. Hagin, General Counsel Scott Baugh, Platinum Advisors Jackie Nutting, Associated Builder's Contracts (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR DIRECTORS ABSENT None STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Operations and Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Michael Gold, Legislative Affairs Liaison Gail Garrett, Committee Secretary ~~9 ~N THE WtFIC(£2~o ooltJeecb~~ ~rNITA~ON DISTRICT APR 2 5 2007 ~~ B~:----~[_ __________ _ Chair Jim Ferryman reported that he and staff attended the 2007 CASA Washington DC Conference in March and met with Orange county delegates. A full report will be provided at the Board meeting tonight. Chair Ferryman and staff met weekly with SAWPA, OCWD and County executive staff and have agreed upon a tentative financial plan to fund the SARI line relocation. He outlined the plan and explained that OCSD would be repaid as the County receives its Subvention Funds from the State. Lorenzo Tyner, Director of Finance and Administration, answered questions regarding the financial plan's potential impact on OCSD's rates. He and General Counsel will draft an agreement between OCSD and the County for consideration by the governing boards of each agency. This will be reviewed at the next SARI Executive meeting scheduled April 12. Chair Ferryman announced the upcoming committee meetings for April. After a brief discussion, the Steering Committee concurred with Chair's recommendation to reschedule its Steering and Board meetings to begin at 5 :30 p.m. and 6:30 p .m. respectively, effective next month . The decision will be ratified at the April Board meeting. Minutes of the Steering Committee Page 2 March 28, 2007 (5) REPORT OF GENERAL MANAGER Jim Ruth briefly reported on the month's activities and achievements: excellent progress is being made on Design-Build Legislation -the California Building Industry Association has indicated it will send a letter of support; Succession Plan has been completed; separate agreements with the County are being drafted by OCSD and SAWPA; HR is initiating an executive search for the IT Systems & Operations Manager position; labor negotiations are progressing with proposals and counter-proposals being exchanged. Mr. Ruth recognized Nick Arhontes, Director of Operations and Maintenance, who briefed the Committee on the City of Huntington Beach Pump Station construction timeline, and responded to their questions. Sanitation District staff will begin the Due Diligence process and assist General Counsel's staff in developing the Consideration of Acquisition agreement once the executed MOU is received. The new facilities will eventually be staffed by personnel from the phased out Carbon Canyon pump station, which will be replaced with a new gravity sewer. (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the February 28, 2007 Steering Committee meeting. END OF CONSENT CALENDAR (8) ACTION ITEMS There were none. (9) INFORMATIONAL ITEMS a. Michael Gold introduced lobbyist Scott Baugh who provided an update on the District's Design-Build bill SB 645 authored by Senator Lou Correa. The first hearing on this legislation will be April 181h in the Senate Local Government Committee. He is confident the bill will pass. Mr. Gold informed that our state and federal lobbyists will be participating in future Steering committee meetings, alternating each month, either in person or by teleconference. b . The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. c. The agenda items scheduled to be presented to the Board at the March 28, 2007 meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Jim Herberg, Director of Engineering, briefed the Committee on the emergency repairs required for the Clarifier P Sludge Collector Mechanism at Plant 2 . He advised that, as a result of the Corrosion Inspection just completed, additional emergency repairs will be performed on a sewer pipe at Plant 2. He assured directors that these two emergency repairs are not a result of deferment of CIP funds. The Corrosion Inspection report will be presented to the Committees and Board in April. Minutes of the Steering Committee Page 3 March 28, 2007 (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April25, 2007 at 5:30p.m. The next Board Meeting is scheduled for Wednesday, April 25, 2007 at 6:30 p.m. (14) CLOSED SESSION The Committee convened at 5:52p .m. in Closed Session, pursuant to Sections 54956.8, 54956.9, 54957, or 54957.6 to discuss two matters. Minutes of the Closed Session are on file with the Clerk of the Board. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 5:59p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 5:59 p.m . Submitted by: ~~L~ Ga1l Garrett Steering Committee Secretary H:\dept\agenda\Committees\Steering Committee\2006\Minutes\ 122006 SC Minutes.doc