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Home My WebLink About09-27-2006 Steering Committee Minutes/' REVISED MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 27, 2006, at 5:30p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 27, 2006 at 5:30p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Jim Ferryman, Chair Doug Davert, Vice Chair Carolyn Cavecche , Chair, OMTS Committee Tod Ridgeway, Chairman, PDC Committee Darryl Miller, Chairman, FAHR Committee Jim Silva, County Supervisor Steve Anderson, Past Board Chair Directors Absent: OTHERS PRESENT: Bradley R. Hagin, General Counsel Don Hughes (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR STAFF PRESENT: Jim Ruth, Interim General Manager Bob Ghirelli, Acting Assistant General Manager Nick Arhontes, Director of Regional Assets and Services Jim Herberg, Director of Operations and Maintenance David Ludwin, Director of Engineering Lorenzo Tyner, Director of Finance and Administrative Services Jim Burrer, Engineering Supervisor Norbert Gaia, Information Tech Analyst Ill Michael Gold, Legislative Affairs Liaison John Linder, Engineering Manager Juanita Skillman, Records Manager Ryal Wheeler, Maintenance Supervisor Gail Garrett, Committee Secretary FILED IN TH E OFFIC E OF THF SECRETARY ORANGF r"".,._., · · · ·~' ... '""-1 niSTA ICT OCT 2 5 2006 av --1-£--'. ;(.__.;..· _. __ • Chair Ferryman reported on the status of the SARI line Memorandum of Understanding (MOU) involving the five principal agencies (County of Orange [lead agency], OCSD, SAWPA, OCWD, and Riverside County). It is scheduled for consideration in October by the governing boards of each of the five agencies and our October Steering and Board agenda for approval. The MOU outlines roles and responsibilities for the design, construction, and financing of the project and development of a financial plan to pay for the project. Minutes of the Steering Committee Page2 September 27, 2006 The joint Policy Committee made up of board members and GMs of each of the agencies will give policy direction and devise a financial plan; and the Technical Committee will oversee and direct the technical work at the direction of the Policy Committee The principals will meet sometime in the next two weeks to begin discussions. Chair Ferryman, Director Darryl Miller, General Manager Jim Ruth and Acting General Manager Bob Ghirelli will attend. • Chair Ferryman announced the upcoming committee meetings for October. A workshop will be held on Wednesday, October 18 at 5 p.m. to discuss GM's goals, as well as Board and Committee functions. • A corporate table has been reserved at the 2007 Economic Forecast Conference for Thursday, October 26, 2006 at the Hyatt Regency, in Irvine. Contact Gail Garrett if you wish to attend. (5) REPORT OF GENERAL MANAGER a. Status Report Interim General Manager Jim Ruth reviewed activities included in his September Status Report. • Bob Ghirelli has assumed his responsibilities as Acting Assistant General Manager. • The OCSD/OCWD Joint Campus report is scheduled for the October Steering and Board. • The first phase of mid-Management training has been completed. • A draft document of the Succession Plan is being distributed for comment and a report scheduled for the October FAHR Committee. • Meetings with Union representatives have been scheduled to discuss time frames for formal negotiations. • The revised Nepotism policy is more comprehensive and defines the authority of the General Manager. It was approved at the September FAHR Committee meeting. b. Legislative Affairs Michael Gold provided a legislative update on the Design-Build bill and outlined the key elements of Bighorn decision. • The Design-Build bill has died due to the inclusion of a provision by the public employee unions. Mr. Gold said we can introduce a bill at the beginning of the 2007 Legislative Session which will probably pass quickly since the local unions have already signed-off on the contracting and training provisions. • Director Anderson asked if staff was following the Bighorn decision related to Proposition 218 and water rates. Director Miller expressed the importance of the decision on his agency's setting of water rates and requested additional information from General Counsel. c. lnterplant Gas Line Shutdown / Minutes of the Steering Committee Page3 September 27, 2006 Jim Herberg said the District interplant gas line does not meet Department of Transportation (DOT) physical and administrative requirements. He recommended decommissioning the line to get out of non-compliance with DOT regulations. Mr. Herberg indicated that it would cost about $50,000 for a contractor to perform work to decommission the line, and that preparation of contract documents and bidding the work would extend our non-compliance by at least three months. Therefore, in the interest of time, staff is recommending that the work be contracted to Jamison Engineering as a sole-source. Jamison Engineering has performed similar work on the gas line in the past and can mobilize immediately. Following a lengthy discussion re costs and possible consequences, Committee members concurred with staff's recommendation to decommission the line now to come into compliance with DOT requirements. While the line is out of service, staff will assess whether to re-commission the line in the long-term. (6) REPORT OF GENERAL COUNSEL In response to a request for clarification at the last month's meeting, General Counsel Brad Hogin said that lobbyist contracts cannot be based on percentage. (7) CONSENT CALENDAR ITEMS a. The minutes of the August 23, 2006 Steering Committee meeting were approved as drafted. END OF CONSENT CALENDAR (8) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1E. Directors Carolyn Cavecche and Doug Davert opposed. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Minutes of the Steering Committee Page4 September 27, 2006 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY David Ludwin, Director of Engineering, reported that the CIP review will be performed by the American Society of Civil Engineers at a cost of $26,000. A report will be forthcoming by the end of the year. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 25, 2006 at 5 p.m. A Legislative Goal Setting Workshop will be held prior to the Steering Committee meeting at 2:30 p.m. The next Board Meeting is scheduled for Wednesday, October 25, 2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. Submitted by: ~~ Steering Committee Secretary H:\dept\agenda\Steering Commillee\2006\Minutes\092706 SC Minutes DRAFT.5.doc