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Home My WebLink About06-28-2006 Steering Committee MinutesI MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday , June 28 , 2006, at 5 p .m . A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 28, 2006 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Steve Anderson, Chair Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OMTS Committee Darryl Miller, Chairman , FAHR Committee Tod Ridgeway, Chairman , PDC Committee Directors Absent: Jim Silva , County Supervisor OTHERS PRESENT: Bradley R. Hagin , General Counsel Don Hughes Barry Newton, Creative Management Solutions, Inc. (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS STAFF PRESENT: Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets and Services Bob Ghirelli, Director of Technical Services Jim Herberg , Director of Operations and Maintenance David Ludwin, Director of Engineering Lorenzo Tyner, Director of Finance/Treasurer Lisa Tomko, Director of Human Resources Gail Garrett , Committee Secretary Michael Gold, Legislative Affairs Liaison Mike Moore Layne Baroldi Ryan Wheeler IN F IL ED THE OF FIC E OF THE SECR ETARY ORAN GE ~()tJNrv ~ .... -.~'"M OISTRICT JUL 19 200 6 BY ~;(, ------=--..-----... ._.. .. There were no comments by any member of the public. Minutes of the Steering Committee Page 2 June 28, 2006 (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 24, 2006 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Chair Steve Anderson introduced Michael Gold, Legislative Affairs Liaison. Mr. Gold provided an update on three major issues relating to contracting procedures for the design- build Assembly Bill AB2580. CASA will hold their Annual Conference in Monterrey, CA on August 9-12, 2006. Directors are to notify committee secretary if they will attend. Mr. Anderson provided a brief report on his trip last week to Washington DC, accompanied by Wes Bannister, OCWD Chair, and Virginia Grebbien. They met with representatives from the Orange County delegation and Senators Feinstein and Boxer on the status of three projects for which we are seeking federal funding: GWRS, SARI line, and secondary treatment. Chair Anderson announced the standing committee meeting dates for July, and noted that, due to the League of Cities conference, the Steering Committee and Board meetings will meet a week earlier, on Wednesday, July 19, 2006. Director Ridgeway announced that he will not attend the July Steering and Board meetings. (6) REPORT OF THE GENERAL MANAGER A. Due to time constraints, Interim General Manager Jim Ruth said he would review the June Status Report at the Board meeting tonight. B. Independent Reviews i. Operations and Maintenance Jim Herberg, Director of Operations and Maintenance, discussed the Spring 2006 Operations and Maintenance Staffing study and a proposed independent follow-up analysis which would provide a more detailed assessment of the work load, efficiency, and staffing needs for the O&M and RA&S departments. Directors expressed concerns with the estimated consulting services costs of $250,000 and directed staff to refer the independent review to the OMTS Committee for further discussion. Minutes of the Steering Committee Page 3 June 28, 2006 ii. Capital Improvement Plan David Ludwin, Director of Engineering, provided a brief history of the Capital Improvement Program and described the scope of work for the proposed CIP independent assessment. Directors expressed concern with the estimated costs proposed for an in depth review. Some directors agreed that staff has already provided a detailed review resulting in the $474 budget cut. Committee members concurred that the main focus now is to evaluate the current CIP portfolio. District staff was directed to go forward with the ASCE evaluation at an estimated cost of $20,000 and get further direction at the July PDC. (7) REPORT OF GENERAL COUNSEL General Counsel Brad did not report. (8) DISCUSSION ITEMS (Items A-C) A. Performance Appraisal System for General Manager Recommend to the Board to approve the performance appraisal and evaluation program for the General Manager, dated June 28, 2006, to include the following elements: i. Board Management Appraisal Form with GM's recommended goals ii. GM's Annual Planner and Midyear Planner Form iii. GM Performance Appraisal Plan Guidelines Mr. Ruth introduced Barry Newton of Creative Management Solutions, Inc. who presented the new performance appraisal and evaluation program for the General Manager. Mr. Newton described the three major elements and said program will assist in clarifying Board priorities as well as District and General Manager goals . After some discussion, it was the consensus of all members present that the Steering Committee conduct the GM 's performance appraisal interviews annually, with input from the full Board. Mr . Newton will present the program to the full Board in July. The Steering Committee directed General Counsel to agendize the GM's Performance Appraisal and Evaluation annually at the May and June Steering Committee and Board to jump start the process. Minutes of the Steering Committee Page4 June 28, 2006 B. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Directors requested that Item 22 be pulled from the Board agenda. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY a . Convene in Closed Session to confer re Appointment of Assistant General Manager, Government Code 54957(b)(1). This supplemental agenda item was considered under Closed Session. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Staff was directed to bring Item 2 of the CIP Independent Review scope of work to the PDC Committee in July for discussion. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, July 19, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, July 19, 2006 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:30 p.m. in Closed Session , pursuant to Sections 54956.9(b), 54957(b)(1 ), 54956.9(c), 54956 .9(a), 54956.9, and 54957(b)(1) to discuss six matters. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Minutes of the Steering Committee Page 5 June 28, 2006 Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 7:10p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7:10p.m. Submitted by: Gail Garrett Steering Committee Secretary H:\dept\agenda\Steering Committee\2006\Minutes\062806 SC Minutes. doc