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HomeMy WebLinkAbout05-24-2006 Steering Committee MinutesMINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, May 24, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, April26, 2006 at 5 p.m., in the District's Admin istrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Jim Ferryman, Vice Chair Carolyn Cavecche , Chair, OMTS Committee Darryl Miller, Chairman, FAHR Committee Tod Ridgeway, Chairman, PDC Committee Directors Absent: Steve Anderson, Chair Jim Silva, County Supervisor (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Kennard R. Smart, Jr., Counsel STAFF PRESENT: Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets and Services Gail Garrett, Committee Secretary Juanita Skillman FILED R'1 IN THE OFFIC E OF THE SE CRETA ICi ""''1 1\ITV "' ....... ,.T if'l !\1 OI STR ORANGE ,,,'' JUN 28 200 6 There were no comments by any member of the public. f_ .. K,. ---· av _ _.t..-- (4) REPORT OF THE COMMITTEE CHAIR In the absence of Chair Steve Anderson, Vice Chair Ferryman introduced Kennard R. Smart, Jr. who is attending in Brad Hagin 's absence. Mr. Ferryman reminded that nominations for Board Chair for 2006 -2007 will be opened at tonight's meeting . A 2/3 vote of the full Board is needed to adopt the rate increase. Bob Ghirelli, Director of Technical Services, and Supervisor Silva attended the CASA Spring Conference in Lake Tahoe last month. Mr. Anderson and Dr. Ghirelli are currently in Washington DC to meet with legislative and congressional staff to promote support for District's legislative and grant programs . Mr. Ferryman announced the standing committee meeting dates for June. Director Carolyn Cavecche informed that the OMTS Committee meeting may be cancelled in June. The only planned · Minutes of the Steering Committee Page 2 May 24 ,2006 OMTS action item for June regarding the approval of the Fleet Management Software for Regional Assets and Services could be moved to the full Board for consideration if the meeting is cancelled . Board members are invited to attend the PDC Committee meeting on June 1st at 5 :00p.m., or the FAHR Committee meeting on June 14th at 5:00p.m., to hear the detailed briefing on the proposed budget. A Benefits workshop follow-up meeting for the FAHR Committee will be scheduled in mid-June. (5) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth reviewed activities included in his May Status Report which was placed in the Directors ' meeting folders that evening . The two-year budget which is based on a proposed 9.8% rate increase for 2006-07 will be presented to the Board in June. He informed the two proposed rate increase options will be considered by the Board tonight. Counsel Ken Smart clarified the 2/3 adoption process . Mr. Ruth explained that the Succession Plan process has been delayed due to key staff going on two-week reserve duty. A report will be provided at the next meeting. Nick Arhontes informed that the District has issued a letter of intent to purchase a 2.5 acre industrial site in Garden Grove for $6.2 million for the proposed North County Yard. A Purchase and Sale Agreement will now be negotiated for the Board's consideration in June . Mr. Ruth, Directors Anderson and Miller, and Dave Ludwin will discuss SARI line funding with the Orange County CEO on June 8. The new Performance Evaluation program is a simpler and more effective system. Barry Newton, Creative Management Solutions, Inc. will brief the Board on the performance evaluation prototype in June. Dr. Don Grayson , Management Consultant, has performed a comprehensive assessment of the IT department. Mr. Ruth has met with mid-management several times to discuss management leadership training needs . (6) REPORT OF GENERAL COUNSEL Mr. Smart informed the District was served with a lawsuit by Travelers Insurance re a contract issued in 2000. (7) CONSENT CALENDAR ITEMS a. The minutes of the April 26, 2006 Steering Committee meeting were approved as drafted. END OF CONSENT CALENDAR · Minutes of the Steering Committee Page 3 May 24,2006 (8) ACTION ITEMS There were none. (9) INFORMATIONAL ITEMS a . Strategic Initiatives Lorenzo Tyner, Director of Finance, gave a brief report on the ten new strategic initiatives identified by Executive Management as highly strategic. Staff will not increase resources to implement these initiatives. Any costs associated with the initiatives are contained within the budget. In response to Directors ' questions, Nick Arhontes, Director of Regional Assets and Services , briefed the Committee members on Initiative 1, Local Sewer Services as an example of one of the initiatives. Mr. Ruth assured the Committee that staff will provide the Board with a time frame and costs for those initiatives that do not overlap ongoing initiatives. b. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed . c . The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, June 28, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, June 28, 2006 at 7 p.m. • Minutes of the Steering Committee Page4 May 24,2006 (14) CLOSED SESSION The Committee convened at 6:24p.m. in Closed Session, pursuant to Sections 54956.9(b) and 54957(b )(1 ), to discuss three matters. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 7:00p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p .m . Submitted by: I Gail Garrett Steering Committee Secretary H:\dept\agenda\Steering Commiltee\2006\04\042606 SC Minutes DRAFT.S.doc