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Home My WebLink About04-26-2006 Steering Committee MinutesMINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, April 26, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, April 26, 2006 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Steve Anderson, Chair Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OMTS Committee Darryl Miller, Chairman, FAHR Committee Tad Ridgeway, Chairman, PDC Committee Directors Absent: Jim Silva, County SupeNisor (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Bradley R. Hagin , General Counsel Don Hughes David Webb, Huntington Beach Steve Weisberg, SCCWRP STAFF PRESENT: Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets and SeNices Bob Ghirelli, Director of Technical SeNices Jim Herberg, Director of Operations and Maintenance David Ludwin, Director of Engineering Lorenzo Tyner, Director of Finance/Treasurer Lisa Tomko, Director of Human Resources Gail Garrett, Committee Secretary Juanita Skillman Ryan Wheeler FIL ED IN THE OFF ICE OF THE SEC RETARY OR ANGE COUNTv ~ • ""~'"'"'"M OISTR ICT MAY 2 4 200 6 ev _f~---1{._ There were no comments by any member of the public. (4) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson announced that SupeNisor Silva and Dr. Ghirelli will attend the CASA conference in Squaw Valley tomorrow. Chair Anderson provided highlights of his meeting with Director Miller and David Ludwin where they Minutes of the Steering Committee Page 2 April 26, 2006 discussed the Irvine Company's SARI line relocation alternative. He will also meet with County CEO Tom Mauk early in June to further discuss the SARI alternatives and funding. Jim Ruth, Director Miller, Herb Nakasone, and Dan Cozad will also attend. A trip to Washington DC is planned for Chair Anderson, Vice Chair Ferryman and Bob Ghirelli in May to meet with elected officials and their staff as part of the effort to pursue federal funding for secondary treatment and the SARI line. Chair Anderson announced upcoming standing committee meetings for May. (5) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth provided highlights of his monthly status report which was included in the Board package. He informed that two proposed rate increase options will be presented in the CIP report to the full Board tonight. Staff is developing a scope of work for conducting Independent Reviews to evaluate the efficiency and effectiveness of the CIP program. Barry Newton, Creative Management Solutions, has completed his work on the proposed Performance Appraisal System for EMT and managers and the item is on tonight's Board agenda for approval. He is currently developing the General Manager's new performance evaluation criteria and will present his report to the EMT, FAHR and full Board in June. Succession planning is progressing and training will commence in July. Director Cavecche will meet with Supervisors Campbell and Silva to facilitate the resolution of issues relating to the Orange Park Acres annexation. Huntington Beach new Warner Avenue Lift Station and sewers-As a follow up to the Mr. Ruth's letter of April 201h to the city and the October 2005 Steering Committee action on this topic, Nick Arhontes, Director of Regional Assets & Services, introduced David Webb, Deputy Director of Public Works from the City of Huntington Beach. Mr. Webb provided historical background information on the facilities now under construction and the city's standing request to transfer the Lift Station and related sewers to the Sanitation District as regional facilities about one year after completion. Mr. Webb distributed handouts and answered Directors' questions. He explained the City is willing to fund OCSD's cost of legal and technical due diligence at this time and was open to possible change orders during construction to achieve compliance. Concern was expressed that this proposed transfer could set a precedent for future infrastructure transfers, and bring added operating costs, regulatory compliance and capacity issues, and risks. After considerable discussion, staff was directed at this time to provide the City with OCSD's latest engineering guidelines and standards for the city's review and use in analyzing how compatible their current design is. Nick will obtain and forward the info to Mr. Webb for city staff use. (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hagin provided a memorandum summarizing two pending bills that would grant OCSD the authority to utilize the design-build process for public works construction projects. Minutes of the Steering Committee Page 3 April 26, 2006 He outlined the four-step process and explained that SB 1431 would expand authorization for design- build contracts for all counties, cities, and special districts to procure for projects that cost a minimum of $2.5 million. Rep. Mimi Walter's office is carrying Assembly Bill 2580, sponsored by the Sanitation District, which provides design-build authorization solely for sanitation districts for projects that exceed $10 million, and is limited to best value procurement. (7) CONSENT CALENDAR ITEMS a. The minutes of the March 22, 2006 Steering Committee meeting were approved as drafted . (8) ACTION ITEMS None . END OF CONSENT CALENDAR (9) INFORMATIONAL ITEMS a . The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY a. Recommend to the Board to authorize the General Manager to sign the Southern California Coastal Water Research Project Office Lease Guarantee, in a form approved by General Counsel. Bob Ghirelli, Director of Technical Services, introduced Steve Weisberg of SCCWRP and presented detailed information on the negotiations with the landlord for SCCWRP's new office space in Costa Mesa . He and Dr. Weisberg provided answers to the Directors' questions. MOTION: It was moved, seconded and duly carried to recommend approval to the Board of Directors. b. Recommend to the Board to authorize execution of agreement with the Irvine Community Development Company re relocation of SARI Line and Mountain Park Sewer Line, in a form approved by General Counsel. After considerable discussion, it was recommended to consider this item at the May PDC Committee. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. ' . Minutes of the Steering Committee Page4 April 26, 2006 (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 24, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, May 24, 2006 at 7 p.m. (14) CLOSED SESSION The Committee convened at 6:24p.m. in Closed Session, pursuant to Section 54956.9(b), to discuss one matter. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 7:00 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. Submitted by: Gail Garrett Steering Committee Secretary H:\depl\agenda\Steering Committee\2006\04\042606 SC Minutes DRAFT.S.do c