HomeMy WebLinkAbout08-24-2005 Steering Committee MinutesDRAFT
r, MINUTES OF STEERING COMMITTEE MEETING
VVednesday,August24,2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, August 24, 2005 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows :
STEERING COMMITTEE MEMBERS:
Directors Present:
Steve Anderson, Chair
Jim Ferryman, Vice Chair
Carolyn Cavecche, Chair, OMTS
Committee
Roy Moore, Chairman, FAHR Committee
Jim Silva, County Supervisor
Directors Absent:
Tod Ridgeway, Chairman, PDC Committee
(2) APPOINTMENT OF CHAIR PROTEM
No appointment was necessary.
(3) PUBLIC COMMENTS
OTHERS PRESENT:
Bradley R. Hogin, General Counsel
Director Doug Davert
Don Hughes
Layne Baroldi
Jennifer Cabral
Jim Colston
Mike Moore
Ryal Wheeler
STAFF PRESENT:
Blake Anderson, General Manager
Nick Arhontes, Director of Regional Services
and Assets
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Jim Herberg, Director of Operations and
Maintenance
Gail Garrett, Committee Secretary
FIL ED
tN THE OFF IC E OF THE SEC RETARY
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There were no comments by any member of the public. BY _£~---·
(4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the July 20, 2005 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson announced the passing today of Director Harry Dotson,
whose family has requested donations to the Boys and Girls Club of Stanton for the "Teen
Center" expansion. There were no details regarding funeral arrangements.
Minutes of the Steering Committee
Page 2
August 24, 2005
Chair Anderson also noted with sadness that Dr. Ron Linsky, Executive Director at NWRI,
passed away from complications related to an acute form of leukemia. There will be a
"Celebration of Life" in mid-October arranged by his family .
Several Directors and District staff attended the CASA annual conference in San Diego last
week. Director Carolyn Cavecche gave an update on the conference and commended
Layne Baroldi for a job well done on the panel. She noted that topics discussed included
work by the State Water Resources Control Board (SWRCB) to develop state-wide waste
discharge requirements for local sewers and privately owned sewer laterals. Staff noted that
our Regional Water Quality Control Board (RWQCB), with our assistance, developed local
agency sewer maintenance requ i rements for our region in 2002 and they seem to be
effective and appropriate . Some local agencies in the San Francisco Bay Area region have
programs for the repair of laterals at the time of the property sale.
Director Carolyn Cavecche announced the Asset Management Consultant Agenda Report
the Board referred back to OMTS last month will be the subject of information reports to all
three committees in September.
Dr. Bob Ghirelli, Director of Technical Services, presented an update on the ongoing
discussions with SAWPA on the SARI line improvements and the future use of the SARI line
for brine discharges and other wastewater discharges .
Dr. Ghirelli provided an update on the Urban Runoff Ad Hoc Committee which met on August
3rd. Committee Chair Don Bankhead will present for board approval tonight Resolution No.
OCSD05-22 supporting the county's urban runoff management program. The resolution also
authorizes the chair of the board to designate a board representative to the county's urban
runoff management committee for the north county area.
Committee Chair Doug Davert provided an update on meetings held by the Ad Hoc
Committee for the General Manager's Evaluation.
a . The committee recommended that Creative Management Solutions be issued a
contract at a proposed cost of $18,750 to conduct a management audit of the
District.
It was moved, seconded and duly carried to approve the recommended action
specified in Item 5(a) above. There were no abstentions.
b. The committee requested and received direction from the Steering Committee to
retain Moreland & Associates to conduct a compliance audit of the Dharma
contract to ensure proper procurement practices were followed.
It was moved, seconded and duly carried to approve the recommended action
specified in Item 5(b) above. There were no abstentions.
The above recommendations will be presented to the Board tonight for ratification . General
Counsel was directed to retain both consultants.
Minutes of the Steering Committee
Page 3
August 24, 2005
(6) REPORT OF THE GENERAL MANAGER
Dr. Ghirelli reported that SAWPA will work with District staff to explore ways to
economically transport brines through the existing SARI line. General Manager
Anderson and staff will meet with SAWPA staff to discuss the future of the SARI line.
Dr . Ghirelli will meet with the SAWPA board members in the next 30 -60 days.
Dr . Ghirelli also reported on the Disinfection program and future options . The
Operations and Maintenance department is exploring changes in the District's
disinfection program that may save the district up to $1 million a year in chemical costs
while maintaining compliance with the bacteria and chlorine limits in our ocean
discharge permit. This year's annual disinfection budget is over $7 million and the price
bleach has risen by more than 30%. Staff will meet with the Regional Water Quality
Control Board and with key people in the community to keep them informed.
Layne Baroldi updated the committee on the status of the two bills that Senator Dean
Florez introduced and the status of the initiative process that the Senator and others are
attempting to achieve in Kern County for June 2006 . General Manager Anderson and
Mr . Baroldi met with City of LA staff and the City's Board of Public Works President
Commissioner Ruiz, at the City 's invitation, to discuss a strategy to address the Kern
County ballot initiative that seeks to ban all biosolids land application in the
unincorporated County areas. The ballot initiative petition is being circulated in Kern
County and 15,000 valid signatures are needed to place the initiative on the June 2006
ballot. The proponents plan to collect 30,000 signatures by December 2005.
The Executive Management Team held a Retreat on August 8, 2005 . General Manager
Anderson reported that they are drafting a report on strategic initiates that will be
provided to the Steering Committee in September.
General Manager Anderson reviewed a 12-Month Summary of the District's legal fees
for the period ending June 30 .
AB1234 (Salinas) recompensation and ethics training which affects cities , counties and
special districts will likely be approved by the legislature and signed by the governor.
Ethics training will be required for all elected local officials to be conducted every two
years. There are additional procedural, sunshine and reporting provisions in the bill that
the Sanitation District already performs.
General Manager Anderson reported that he has been elected to the CASA Board of
Directors as a member at large. He noted this is a distinct advantage to the District and
will add to the leadership we already exert on air quality, biosolids and public information
issues.
(7) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin reported on the following:
Minutes of the Steering Committee
Page4
August 24, 2005
a. The Bushard settlement is final, pursuant to the Board's approval.
b. General Counsel provided an update on the Pall litigation, informing that counsel will
be moving forward with a motion for summary adjudication of issues. The GWR
Steering Committee will meet with General Counsel on September 12, prior to the
Mandatory Settlement Conference on September 16. General Counsel noted that the
Pall settlement demand has dropped from $3 million to $580,000.
c. Kimberly-Clarke has agreed to third-party oversight to review fees . General Counsel
and staff are continuing negotiations with Kimberly Clarke.
(8) DISCUSSION ITEMS (Items A-B)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in
September were reviewed.
Jim Herberg, Director of Operations and Maintenance, clarified that OMTS Item 6,
Asset Management Improvement is an information only item. Nick Arhontes, Director of
Regional Assets and Services, pulled OMTS Item 4, Fleet Management Software
system; it will be presented to the December OMTS.
General Manager Anderson announced that he will be on vacation from September 1
through September 19, 2005. Dr. Ghirelli will be the Acting General Manager during
that period.
B. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, September 28, 2005 at 5 p.m.
Minutes of the Steering Committee
Page 5
August24,2005
The next Board Meeting is scheduled for Wednesday, September 28, 2005 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:20 p.m. in Closed Session, pursuant to Section 54956.9 and
54956.8 to discuss two items. Minutes of the Closed Session are on file with the Board
Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have
been prepared in accordance with Government Code Section 54957.2, and are maintained by
the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings. A report of the recommended actions will be publicly reported at the time the
approved actions become final.
At 6:50p.m., the Committee reconvened in regular session .
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
Submitted by :
~~
Gail Garrett
Steering Committee Secretary
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