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HomeMy WebLinkAbout08-25-2004 Steering Committee MinutesMINUTES OF STEERING COMMITTEE MEETING VVednesday,August25,2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, August 25 , 2004 at 5 p.m., in the District's Administrative Office . (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Steve Anderson, Chair Jim Ferryman , Vice Chair Carolyn Cavecche, Chair, OMTS Committee Brian Donahue, Chairman, PDC Committee Roy Moore , Chairman, FAHR Committee Jim Silva, County Supervisor Shirley McCracken, Past Board Chair Norm Eckenrode Directors Absent: OTHERS PRESENT: Thomas L. Woodruff, General Counsel Dave Kendig, General Counsel Don Hughes STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Bob Ooten, Director of Operations and Maintenance Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary Jim Colston, Legal & Regulat ory Affairs Liaison Layne Baroldi, Legal & Regulatory Affairs Liaison Jim Herberg, Engineering Manager Jeff Reed, Human Resources Manager General Manager Blake Anderson spoke to the Steering about his upcoming surgery. He announced that Acting General Manager Bob Ghirelli is in charge of the operation of the agency effective August 24, 2004, until General Manager Anderson 's return in late October. Mr. Anderson departed the meeting. General Counsel Tom Woodruff introduced Dave Kendig, who has just joined the firm of Woodruff, Spradlin and Smart and will be working closely with OCSD staff. (2) APPOINTMENT OF CHAIR PROTEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. FILED IN THE OFF ICE OF THE SECRETARY :r ORANGE r"'",_.. ,.. . "'~'.,.'""' niSTRIC SY 1~2 ~ 2 00 ~ ~~~ Minutes of the Steering Committee Page 2 August25,2004 (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the July 21, 2004 Steering Committee meeting were approved as drafted. Directors Carolyn Cavecche and Roy Moore abstained. (5) REPORT OF THE COMMITTEE CHAIR A. Committee Chair Steve Anderson reported that he attended the CASA Conference in Monterey on August 4-6. Carol Beekman and Layne Baroldi also attended and noted that it was very informative. B+C. There was a general discussion of Management Staffing Levels. No action was taken. Announcements by Chair Anderson. The CSDA Conference will be held in Palm Springs in September. Board member Tod Ridgeway, Supervisor Silva, and his assistant Don Hughes, will be traveling to Washington DC September 7 to meet with legislators on secondary treatment funding. Director of Communications & Administrative Services, Carol Beekman will also be accompanying them. Mr. Ghirelli noted that the District is in the EPA Spending Bill this year. OCSD Lobbyists will be attending the September 22 Steering Committee and Board meeting to provide an update on legislative funding issues. Chair Anderson announced the new Committee appointments. (6) REPORT OF THE GENERAL MANAGER Acting General Manager Bob Ghirelli stated that he is confident that, with the support of the Executive Management team, his 6-7 week tenure as Acting General Manager will proceed smoothly. The day-to-day operations of the agency will continue to move forward and decisions made and carried through without delay. Recommendation was made that Agenda Item 14 be continued to the October 27 Steering and Board meeting. The permit user rates are being adjusted to correct an error. Staff is preparing a revised staff report and recommendation for consideration by the FAHR committee. Staff will provide all business permittees a copy of the staff report and revised ordinance with an opportunity to comment before the matter is brought back in October. GWRS was named "2004 Public Education Program of the Year" by the National WateReuse Association which encompasses 300 member agencies across the country. The award will be presented at the Association's annual conference in Phoenix in late September. Mr. Ghirelli complimented Carol Beekman, her staff, and the OCWD public relations team for their work . Minutes of the Steering Committee Page 3 August 25, 2004 Dave Ludwin will give an update on the Bushard Sewer Project at the Board meeting tonight and Carol Beekman is going to present the Fate, Oils, and Grease (FOG) Toolkit. Mr. Ghirelli announced Service Awards were being presented at the Board meeting to Chuck Forman and Bob Chenowith for 25 and 30 years service, respectively. (7) REPORT OF GENERAL COUNSEL A. General Harassment Policy Training issues General Counsel Tom Woodruff reported on General Harassment Policy Training issues. Directors McCracken and Cavecche suggested a short orientation would be appropriate in January or February for new Directors, open to all Directors. Supervisor Silva noted that the County has this as a policy. B. El Paso Natural Gas Antitrust Case Mr. Woodruff reported briefly on this class action suit which was settled for $1.4 billion over a period of years. District participation in the settlement would incur minimal costs. (8) DISCUSSION ITEMS (Items A -C) A. Chair recommended that Item 8(A) Grant Funding Policy be sent to the FAHR Committee. Adopt Resolution No. OCSD 04 22, establishing Grant Funding Program Policy and Code of Ethics (Colston) B. The Agenda Items scheduled to be reviewed by the Board's working committees in September were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed . (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page4 August 25, 2004 (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, September 22, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, September 22, 2004 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:05p.m. in Closed Session, pursuant to Section 54956.9, to discuss five items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:40p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6 :40 p.m. Submitted by: G~~ Gail Garrett Steering Committee Secretary H :\dept\agen da\Steering Committee\04\SC Min utes Form .5.doc