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Home My WebLink About06-23-2004 Steering Committee MinutesDRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, June 23, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 23, 2004 at 4 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Shirley McCracken, Chair Steve Anderson, Vice Chair Jim Ferryman, Chairman , OMTS Committee Brian Donahue, Chairman, PDC Committee Norm Eckenrode, Past Board Chair Directors Absent: Brian Brady, Chairman, FAHR Committee Jim Silva, County Supervisor (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Thomas Nixon, General Counsel Don Hughes STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Carol Beekman, Communications Services Manager Jean Tappan, Committee Secretary Gail Garrett, Incoming Committee Secretary FIL ED IN TH E OFF IC E OF THE SECR ETARY OR ANG E C()l '"lTV" '"'TdTti)N DI STRICT JU L 21 200 4 There were no comments by any member of the public. BY_____,__(<[-==-==== (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 26, 2004 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Cha i r Shirley McCracken announced that information packets are available for the Directors for the 2004 CASA Annual Conference at the Hyatt Regency Monterey, August 4 through August 7. If you plan to attend, please let her know as soon as possible. Minutes of the Steering Committee Page 2 June 23, 2004 Chair McCracken also announced that the Steering Committee would adjourn to Conference Rooms A and B for tonight's 501h Anniversary reception at 6 p.m. Approximately 50 guests will be present. Assemblyman Todd Spritzer will present a resolution from the State Assembly. Staff from Representative Dana Rohrbacher will present a resolution from the House. Resolutions from the U.S. Senate and several local cities will also be presented. Committee Chair Shirley McCracken reported that this was her last Steering Committee meeting as Chair and she thanked the committee members and staff who supported her during her two years as Board Chair. She said that was a challenging and exciting experience. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson thanked Chair McCracken on her efforts during her two year tenure. Mr. Anderson introduced Gail Garrett as his new assistant, replacing Jean Tappan, who is retiring. He thanked Ms. Tappan for her assistance and friendship. She will be badly missed. Chair McCracken also thanked Jean for assisting her and the Board on numerous occasions, for always being there to answer questions and make the Board's job easier. General Manager Anderson reported on several issues, as follows: • Update on Corporate Identity Program: Carol Beekman, Communications Services Manager, reported that Phase 1 is under way and Johnson Ukropina, the consultant, has begun the research phase. They will be contacting the public and stakeholders, conducting surveys on their opinions of OCSD. A preliminary survey is being conducted by Communications by telephone and email to the EMT, Board and staff. She interviewed eleven Board members and will be doing further telephone interviews. She urged that they give their honest opinion so that her team can properly evaluate the responses. The results of the survey will be presented to the Board by the end of summer. • Garden Grove Spill: Mr. Anderson updated the Committee on the industrial spill from a dye house in Garden Grove on June 16, 2004. As a precaution, the swimming areas at the beaches were closed for two days. Bacterial levels never exceeded normal levels and the spill did not have an impact on beaches. Staff will be attending City Council meetings in Stanton and Garden Grove to thank their first responders for their prompt response and cooperation. • General Manager Anderson reported on his trip to Washington D.C. with Director Silva. Meetings were held with EPA and House staff members on State Revolving Funds for clean water projects, Davis Bacon Act and prevailing wages, federal grant programs for water projects, and regulatory issues. • Bushard Trunk: Mr. Anderson gave an update on the Bushard Trunk construction project, which has been delayed for a year. Area residents will be attending the Board Meeting tonight. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. Minutes of the Steering Committee Page 3 June 23, 2004 General Counsel Tom Woodruff reported on (8) DISCUSSION ITEMS (Items A-x) A. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. It was decided that Ordinance 18 would be pulled from the agenda and re -considered at the July meeting. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Bob Ghirelli, the chair of the Urban Runoff Ad Hoc Committee will meet with Director Bankhead to reschedule the July 21, 2004 3:00 p.m. meeting for later in July, since there the District is planning meetings regarding this issue in August. Director Steve Anderson reported that he attended the AWWA Conference in Orlando. He attended sessions on asset management, urban runoff and construction of wetlands. Chair McCracken reported on her GWRS video taping session with Huell Howser. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING If the Committee members had questions on the budget, Gary Streed, Director of Finance, can provide detailed answers. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Director Anderson asked that a discussion on the Davis-Bacon Act be considered. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, July 21, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, July 21, 2004 at 7 p.m . (13) CLOSED SESSION The Committee convened at 5:06 p.m. in Closed Session , pursuant to Section 54956.9, to discuss three cases of litigation . Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by Minutes of the Steering Committee Page 4 June 23, 2004 the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 5:45 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 5:45 p.m. Gail Garrett Steering Committee Incoming Secretary H:\dept\agenda\Steering Committ ee \04Vun\062304 SC Minutes GG.S.doc