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HomeMy WebLinkAbout11-28-2001 Steering Committee Minutes. . FILED DRAFT IN THE OFFIC E Of THE SfCRETARY MANGE CO UNTY SAN ITATION DISTRICT JAN 23 2002 MINUTES OF STEERING COMMITTEE ~EE~.:.Jk_~-- Wednesday, November 28, 2001 ~- A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, November 28, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum was not present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Peter Green, Vice Chair Pat McGuigan, Chairman, OMTS Committee Shirley McCracken, Chairman, FAHR Committee Directors Absent: Norm Eckenrode, Chair Steve Anderson, PDC Committee Jim Silva, County Supervisor (2) APPOINTMENT OF CHAIR PROTEM OTHERS PRESENT: Thomas L. Woodruff, General Counsel Don Hughes Ryal Wheeler Mark Biggers Randy Furman Jan Vandersloot STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Greg Mathews, Assistant to the General Manager Gary Streed, Director of Finance Lisa Tomko, Director of Human Resources Jan Collins, Human Resources Analyst Chuck Winsor, Senior Engineer Jean Tappan, Committee Secretary Peter Green was appointed Chair pro tem in Chairman Norm Eckenrode's absence. (3) PUBLIC COMMENTS Ryal Wheeler spoke to the Committee about the Plant Tour program. Jan Vandersloot spoke on the positive things the District is doing but questioned accepting sewage from outside the District's boundaries. He felt that additional CEQA analysis is required. Blake Anderson, General Manager, responded to Mr. Vandersloot's concern by explaining past and present practices of accepting sewage from areas that naturally drain to our service area, as well as other agencies accepting Orange County flows that drain into their service areas. Minutes of the Steering Committee Page 2 November 28, 2001 (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the October 24, 2001 Steering Committee meeting were reviewed and will be reconsidered at the January 23, 2002 meeting. (5) REPORT OF THE COMMITTEE CHAIR Chair pro tem Green reported on the CASA conference in January and that there would be no Steering Committee meeting in December because of a conflict with the League of Cities annual conference. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on the follow ing items: A. Legislative Affairs Issues for 2002 were discussed . There are several Sacramento and Washington, DC, initiatives that could impact the District. Staff will confer with the Steering Committee to help develop effective responses. Eric Saperstein has been retained for the last three years to follow Washington, DC , activities and will continue to do so. Scott Baugh has been hired to consult on a wide range of issues in California. The District will need to be more active in Sacramento and will turn to our electeds on our Board for securing additional support in both California and Washington. Staff will continue to work with CASA and AMSA on the various technical and legislative committees that have served us so well in the past. B. Status of Agreement with SAWPA re SARI Improvements in the vicinity of Yorba Linda: The General Manager reported that the Joint Management Committee continues to meet to discuss the issues . Staff from both agencies met today, November 28, on the MOU and it now appears that we are 90% in agreement. Staff anticipates an agreement will be ready for Board approval in January. A Supplemental EIR may be required on any new alternatives that are beyond the scope and intent of the originally studied four alternatives. C. On-going countywide discussions regarding stormwater and dry weather runoff: The General Manager reported on the countywide discussions regarding stormwater and dry weather runoff. The county, cities and special districts will be meeting soon to discuss the technical solutions and institutional arrangements that can most effectively address polluted runoff. IRWD and Santa Margarita Water District have received changes in their charters to handle urban runoff. OCSD would like to mimic this authority and to get sponsors in place . The members of the Steering Committee expressed agreement with this action. D. Update on Compensation and Classification Study: Jan Collins provided a briefing on the results of the study. They also discussed the approach the consultant used in general terms. Nine agencies and four cities were contacted for the compensation portion of the study. The consultant is recommending that the District use 75% as the . . ' Minutes of the Steering Committee Page 3 November 28, 2001 benchmark for salaries to ensure getting and retaining the best qualified people. The final report will be presented to the FAHR Committee and the Board in January. When approved by the Board, Meet and Confer sessions will be held with the labor groups. E. Security Issues: Greg Mathews asked that the full report be delayed because Director Silva had asked for this information and he was not present. It will be discussed at the January Steering Committee meeting. Mr. Mathews provided a brief update on changes in the District's facility security policies and procedures. F. Consider Moving FAHR Committee meeting from December 12 to January 9: The Steering Committee decided to cancel the regular December 12 meeting and reschedule it for January 9, 2002 to allow staff time to finalize recommendations on the Compensation and Classification Study, and to relieve the presently compressed December meeting schedule. G. Strategic Goals for 2002-03: The approach for establishing the Strategic Goals for the agency for fiscal year 2002-03 were discussed. Staff and members of the Steering Committee will meet in special meetings to help refine the goals and tasks for the coming year's budget preparation. H. I COR Com posting Facility: Staff updated the members regarding the progress on the IGOR Composting Facility due diligence. It is taking longer than staff had anticipated and, for this reason, staff recommended that the monthly "lost opportunity fee" paid to the I COR Company be extended by three months, not the one month stated in the agenda report to the Board. I. Miscellaneous Items: Natural gas prices have fallen to the point where the 2001-02 budget will experience an approximately $1 .7 million savings. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on recent events pertaining to the Crow Winthrop (CW) lawsuits. As a result of the request for dismissal by CW, there is no need for a closed session later in this meeting as indicated on the agenda. (8) DISCUSSION ITEMS (Items A-C) A. Sewer Service and Connection Agreement between OCSD, IRWD, CA State Parks and Laguna Beach Unified School District, for providing sewer service to the area surround El Morro School, including Crystal Cove State Park headquarters and El Morro Mobile Home Park owned by CA State Parks. Staff reported on the proposed sewer service and connection agreement between OCSD, IRWD, CA State Parks and Laguna Beach Unified School District, for providing sewer service to the area surrounding El Morro School, including Crystal Cove State Park Headquarters and El Morro Mobile Home Park owned by CA State Parks. There are policies in place that allow these types of agreements. Staff will be providing the committee with more detailed cost information and who will pay for the various alternatives before deciding whether to provide sewer service at a future meeting. B. The agenda items scheduled to be presented to the Working Committees in December were reviewed. The items for FAHR will be moved to January. ' ' I Minutes of the Steering Committee Page4 November 28, 2001 C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for January 23, 2002 at 5 p.m. The next Board Meeting is scheduled for December 19, 2001 at 7 p.m. (13) CLOSED SESSION The closed session indicated on the agenda was not held. (14) ADJOURNMENT The Chair protem declared the meeting adjourned at 6:46 p.m. G:\wp.dla\agenda\Steering Commillee\01\Nov\ 112801 SC Minutes. doc