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Home My WebLink About10-24-2001 Steering Committee Minutesj DRAFT FIL ED MINUTES OF STEERING COMMITTEE ~lf11NG 1c t. or: ·r~·!f!_ 'i!-·"'r'';Y,FY .~at: co omv S!\i':fA"i'<)~·, u.-1 .... ·''"T 1 , ;\ v t t'1H.,.J Wednesday, October 24, 2001 NOV 8 2001 A meeting of the Steering Committee of the Orange County Sanitatio ~3 ~istrict held on Wednesday, October 24, 2001 at 5 p.m., in the District's Administrativ Office. s :P I( (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Norm Eckenrode, Chair Peter Green , Vice Chair Pat McGuigan, Chairman, OMTS Committee Steve Anderson, PDC Committee Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor Directors Absent: None (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRE ENT: Thomas L. vy6odruff, General Counsel Don Hughe,s Ryal Whee ler Doug Korthof Jim Hinch STAFF PRESENT: Blake Anderson, General Manager Greg Mathews, Assistant to the General Manager Mike Moore, ECM Manager Lisa Murphy, Communications Manager Jean Tappan, Committee Secretary There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the September 26, 2001 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reported on the NWRI Urban Watershed Conference that he attended last week in Costa Mesa. He also reminded the Directors of the Workshop scheduled for Minutes of the Steering Committee Page 2 October 24, 2001 Saturday, November 3 between 8 and 11 on issues relating to the ocean discharge permit application. He encouraged the Directors to invite their fellow council members. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that he would be presenting a recommendation to the FAHR Committee and the Board in November to re-establish an early retirement incentive that will add two years of service credit for employees retiring through March 31, 2002. This program has been offered in five of the last six years; the only difference is that certain positions may be backfilled in accordance with the Five-year Staffing Plan. Mr. Anderson discussed the Regional Board's proposed Water Discharge Requirements for local sewer systems. This program is based on the federal CMOM regulations that remain under review by EPA, and address the operations of local sewer systems that feed regional systems like OCSD. OCSD may be asked to take on training, outreach, reporting, data management, standards development, and other service area-wide coordinating administrative tasks. We will not have · operational and maintenance responsibilities. There will be a workshop on December 7 to discuss the proposed regulations with adoption by the Regional Board scheduled for February or March. Director McGuigan requested that flexibility be a major component. The Directors were reminded of the OCSD Cooperative Projects program that provides 50% funding toward city projects that improve the sewer systems in our service area. Staff will continue to monitor the program. The Regional Board is nearing completion on the third stormwater permit issued to the County and the cities. The issues are whether to control discharges as they enter the storm drain system or as they leave storm drain systems and into receiving water, and whether mitigation must be done parcel-by-parcel or regionally. Dry weather runoff diversions will be continued. This permit was originally scheduled for adoption on December 7, but it has been delayed. Staff will continue to monitor this program as well. The second meeting of the SARI Relocation Joint Management Committee occurred on October 23. Three members from each of the boards of OCSD and SAWPA plus staff worked out a 50:50 cost- sharing formula for engineering costs necessary to reevaluate the alternatives for protecting the portion of the line in the Santa Ana River. The interim improvements are expected to be complete by the target date of December 1. It was suggested that a feasibility report be prepared on the impacts of returning the line to SAWPA. Lisa Murphy, Communications Manager, reported that 3100 copies of the SARI News, a newsletter on the project, were mailed to residents and businesses in Anaheim Hills and Yorba Linda. The dates for the County-wide Leadership Symposium has been set for January 13-15, 2002 at the UCLA Conference Center at Lake Arrowhead. This retreat, entitled "Leading Our Communities: Being the Change We Seek," will be offered to electeds on regional authorities, the League of California Cities-Orange County executive committee and the Board of Supervisors. It will provide tools and principles that can be applied to issues facing the county, rather than focusing on the particular issues. Twenty staff members participated in the fourth annual tabletop emergency response training exercise today as a tune-up on dealing with high flows that could occur this winter. The results were encouraging and it went well. Deficiencies will be corrected as soon as possible. Minutes of the Steering Committee Page 3 October 24 , 2001 In November, the OMTS will review the due diligence report on the I COR facility, a Class A biosolids operation. Action will be required by the OMTS Committee in December. The major issue is marketability of the product. The committee suggested review by the FAHR Committee, as this is a major expenditure. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that the November 19 date for the Crow Winthrop trial is going forward . The first item listed in Closed Session has been settled and will be removed . Another case involving defective parts was also settled. (8) DISCUSSION ITEMS (Items A-B) A. Proposed Policy re Communications Disclosures on GWRS Mr. Woodruff reported that the resolution on the Steering Committee and Board agendas was prepared by Counsel to include a twelve-month time line as indicated in the meeting minutes. However, the resolution approved by the Orange County Water District did not include the twelve-month time line. A revised resolution was presented to the directors for review omitting the time line. Director McCracken asked that the resolution be revised to address communications specifically about the projects. Motion: Moved, seconded and duly carried to recommend that the Board approve a resolution establishing a policy and procedure for disclosure of contacts or communications with the following revision to Section 1: "That the Joint Cooperative Committee Members involved with the approval of contracts for the Groundwater Replenishment System shall publicly disclose any communications, including name and date, that they have had with any prospective consultant, supplier, or contractor pertaining to the project under consideration, to the Joint Cooperative Committee prior to voting on an item involving said consultant, supplier, or contractor." B. The Agenda Items scheduled to be reviewed by the Board's working committees in November were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY At Chairman Eckenrode request, Director Jim Silva will take the lead on Board Agenda Item 16, Revisions to Reservists Leave policy. Director Silva has a son and daughter currently serving in the military. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. . Minutes of the Steering Committee Page4 October 24, 2001 (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS Director McCracken asked that the Directors be polled again during tonight's Board meeting to see whether there will be a quorum at the December 19 Board meeting, and if not to consider rescheduling it. Three of the Steering Committee members will be attending the annual conference of the League of California Cities, which was rescheduled from October. The next Steering Committee meeting is scheduled for November 28, 2001 at 5 p.m. The next Board Meeting is scheduled for November 28, 2001 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:18p.m. in Closed Session, pursuant to Section 54957, to discuss new security measures for District facilities and the General Manager's Annual Performance Evaluation and Compensation. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 6 :55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. G:\wp.dla\agenda\Steering Commitlee\01\0cl\102401 SC Minutes. doc