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Home My WebLink About09-26-2001 Steering Committee Minutes.. DRAFT . AL EO MINUTES OF STEERING COMMITTEE MEET ~~E~~~~E ~~-,~H E SECRETARY ' y SA,,ITATION DISTRICT Wednesday, September 26, 2001 OCT 2 4 200 1 BY i?A A meeting of the Steering Committee of the Orange County Sanitation District <was~·· -···--.. .:·----==-- held on Wednesday, September 26, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Norm Eckenrode, Chair Peter Green, Vice Chair Pat McGuigan, Chairman, OMTS Committee Steve Anderson, PDC Committee Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor Directors Absent: (2) APPOINTMENT OF CHAIR PROTEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Roy Moore, Director, Guest Thomas L. Woodruff, General Counsel Don Hughes Doug Korthof Don Schultz Denis Baker Ryal Wheeler STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Greg Mathews, Assistant to the General Manager Patrick Miles, Director of Information Technology Lisa Murphy, Communications Manager Jean Tappan, Committee Secretary Mr. Doug Korthof spoke on eliminating the 301 (h) waiver and indicated that Newport Beach voted unanimously to support secondary treatment. He also expressed concern about the amount of reserves and the potential liability issues of not disclosing low levels of pollution. He is going to be requesting that a data collection program be set up on people who have reported getting sick from going into the ocean. He also requested that a hot line be established with a live person answering the phone, not just an answering machine. · Mr. Don Schultz expressed his appreciation for allowing volunteers to help with the summer studies. He said that it gave them an opportunity to work directly with professionals from several different fields . Minutes of the Steering Committee Page 2 September 26, 2001 (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the August 22, 2001 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reviewed a memo outlining a conflict between the League of California Cities annual conference and the Sanitation District's December Board meeting . Motion: Moved, seconded and duly carried to keep the December 19, 2001 meeting date. Chair Eckenrode also reported on the SAWPA/OCSD Joint Management Committee meeting that was held on September 25 in an attempt to reach agreement on the SARI line and related issues. Three additional monthly meetings have been scheduled . (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that the next Directors Workshop is scheduled for Saturday, November 3, between 8 and 11 at the Sanitation District. The issues to be discussed are the progress on the ocean monitoring program and the beginning of discussions on the science, technology, review of the costs and financing of levels of treatment. Notification will be sent to all directors . The Orange County Water District will hold a quarterly GWRS workshop on Saturday, November 17 at its office. There are four members of the District's staff who are reservists. They are potentially subject to active duty. Staff asked the Committee members to consider revising the military leave policy to allow these employees to receive pay and family benefits if they are called to serve. Motion: Moved, seconded and approved to authorize staff to prepare a revision to the Military Leave policy and present it to the Directors for approval at the October Board meeting. Director Pat McGuigan expressed concern about the potential fiscal and operational impacts reported at the Regional Board's workshop on the draft stormwater permits . Action: Bob Ghirelli will prepare a report for all directors and city managers on this workshop. A status report will also be prepared on the CMOM program. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that staff has received information regarding the establishment of new security measures for the District's facilities, and these discussions need to be held in closed session per Government Code Section 54957. Motion: Moved, seconded and duly carried to add a discussion of security issues to the closed session agenda. ' . Minutes of the Steering Committee Page 3 September 26, 2001 Mr. Woodruff reported that Crow Winthrop had filed a second lawsuit challenging the fee ordinance. The original case is scheduled for trial on November 19 . The District sent a letter to Crow Winthrop about damage by a contractor to a telephone conduit serving the Michelson Pump Station, and advising Crow Winthrop that an invoice will be forthcoming to pay the costs of having to manually monitor the Pump Station during the time it took to repair the line. This line provides remote telemetry to the control center on the operating status of the Pump Station. The contractor has also demolished the landscaping that was required by Crow Winthrop around the Pump Station and reimbursement is being requested . Mr. Woodruff described the recommended changes to a District Resolution, as well as the enactment of several Ordinances, most of which are housekeeping issues. They cover requiring claims by public agencies, establishing a statute of limitations period of 90 days for writs of mandate, correcting meeting times for Board and Committee meetings, and changes to the public comments portion of agendas. The last item was changing from Robert's Rules of Order to the District's own Rules of Order for conducting meetings. Motion: Moved, seconded and duly carried to authorize General Counsel to prepare the necessary revisions and recommendations for consideration at the October Board Meeting." (8) DISCUSSION ITEMS (Item A) A. The Agenda Items scheduled to be reviewed by the Board's working committees in October were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed . (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for October 24, 2001 at 5 p.m. The next Board Meeting is scheduled for October 24, 2001 at 7 p.m. Minutes of the Steering Committee Page4 September 26, 2001 (13) CLOSED SESSION The Committee convened at 5:55 p.m. in Closed Session, pursuant to Government Code Sections 54957 and 54957.6, to discuss security issues, and review and approve the General Manager's Annual Performance Evaluation and Compensation. Confidential Minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings . A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:37p.m ., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:37 p .m. a fTappan t ring Committee Secretary G:\wp .dla\agenda\Steering Committee\01\Sep\092601 SC Minutes. doc