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Home My WebLink About04-25-2001 Steering Committee MinutesDRAFT MINUTES OF STEERING COMMITTEE MEETING r.:·ll ED Wednesday, April 25, 2001 IN THE OFFlCE OF THE SECRE TA RY ORANGE COUNTY GA~Wf"ATlON DISTRIC T MAY 2 3 2001 A meeting of the Steering Committee of the Orange County San itation District was held on Wednesday, April 25, 2001 at 5 p.m., in the District's AdministrativJ~· _Office . t< (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Norm Eckenrode, Chair Peter Green, Vice Chair Pat McGuigan, Chairman, OMTS Committee Steve Anderson, PDC Committee Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor Directors Absent: None (2) APPOINTMENT OF CHAIR PROTEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Thomas L. Woodruff, General Counsel Don Hughes Director Russell Patterson, Guest Ryal Wheeler Mark Reid STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Greg Mathews, Assistant to the General Manager Lisa Tomko, Director of Human Resources Lisa Arosteguy, Human Resources Analyst Tom Flanagan, Project Specialist Jon Thomsic, SPMT PBECC Committee Member Mark Esquer, SPMT PBECC Committee Member Jim Colston, SPMT PBECC Committee Member Sonja Wassgren , Communications Analyst Jean Tappan, Committee Secretary There were no comments by any member of the public . (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 28 , 2001 Steering Committee meeting were approved as drafted . Minutes of the Steering Committee Page 2 April 25, 2001 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode polled the committee on the new agenda format. Jean Tappan indicated that the booklet was considered because it is much easier to produce with less labor. The consensus was to continue using the booklet format for the Steering Committee agenda. It will be trialed by the OMTS and FAHR Committees at their next meetings. Chair Eckenrode announced that he would be inviting the new directors to attend future Steering Committee meetings as follows : May 23, Director Beth Krom; June 27, Director Tony Kawashima; July 18, Director Alice Jempsa; August 22, Director Tad Ridgeway; and September 26, Director Roy Moore. A. Addition of Assistant General Manager Position to FY 2001-02 Budget. The concern expressed by the directors was leadership in the event the general manager is unavailable. General Manager Anderson indicated that Gary Streed acts as GM in Anderson's absence. He also indicated that the department heads are essentially in an Assistant GM capacity in that they are able to act with considerable autonomy with respect to their areas of responsibility. It was decided to not include this position in next year's budget but that the issue of succession planning will be addressed by the general manager. B. It was decided that the general manager will provide a memo to the Steering Committee members outlining his accomplishments and performance over the last year. The Committee will take it under consideration at its June meeting and make final recommendations to the Board. (6) REPORT OF THE GENERAL MANAGER A. Leadership Training Update B. SPMT PBECC Update C. SPMT Upcoming Negotiations The general manager tied these three items together because they are inter-related . Tom Flanagan and Lisa Arosteguy updated the committee on the District-Chapman University LEAD program and the goals, as well as feedback from participants to date. The general manager and Mark Reid discussed the PBECC process and the successes to date. Greg Mathews and Jim Colston provided an overview of accomplishments over the past few months in attempting to change the culture to a performance-based organization and to bring the compensation and performance systems into alignment. Another presentation will be made to the FAHR Committee. Lisa Tomko indicated that the SPMT Group's contract will expire on June 30, 2001. It was discussed that the April FAHR Committee interviewed three firms for providing professional negotiation support to management for the upcoming SPMT negotiations. Mr. Steve Filarsky was chosen. Chair Eckenrode, Mr. Anderson and Mrs. Tomko will be meeting with Mr. Filarsky on Thursday, April 26, 2001. A negotiations calendar is being developed. Mr. Anderson indicated that the goal is to maintain coherence and consistency in the negotiating process with the other programs and values of the District and to continue with the same tone that has been successful in recent contracts. ,. Minutes of the Steering Committee Page 3 April 25, 2001 The Steering Committee asked for updates as deemed necessary by staff, including special meetings if required. D . Ocean Discharge Update (discussed below under E.) E. Huntington Beach Shoreline Contamination Investigation, Phase Ill, Job No. J-85 Bob Ghirelli reported that the final action plan for the investigation received overall consensus from the TAC. Six studies will be conducted beginning in May and ending in September. The results from the studies will be used to make a decision on next steps. The budget is now estimated at $2.6 million, an increase of $1.6 million from the original budget. Staff continues to look for additional external funding sources. Staff is also coordinating our studies with other agencies and organizations studies to avoid duplication. EPA and the Regional Board have agreed to reduce the routine summer monitoring required in our NPDES permit. There will be six 48-hour surveys conducted, which will require 150 people round-the-clock. The results could impact the level of treatment on our effluent. Mr. Ghirelli reported that the plan to reduce the amount of secondary to the outfall as detailed in the Strategic Plan is on hold until these results of the summer studies are known. There is a question on whether to re-think the Strategic Plan recommendation and prepare an addendum. Staff is working on establishing estimated costs of full secondary treatment. The application for our NPDES permit is due in December 2002 . The studies results will frame what the application will look like. Scott Baugh, the District's legislative consultant, has suggested a public opinion poll to establish a benchmark and begin to understand the expectations of the public. The Steering Committee members agreed to a poll, using a base of 1500. F. County-wide Visioning/Leadership Retreat for Electeds Mr. Anderson reported on meetings that he attended with other agency/organization leaders and their consideration of a retreat for a county-wide retreat to help develop alliances and shared vision between them. The Steering Committee members agreed that discussions should continue. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that a closed session would not be required. (8) DISCUSSION ITEMS (Items A-B) A. Committee Meetings It was agreed that this discussion would be held over to May. B. Review Agenda Items scheduled to be presented to Committees in May. There were no changes requested. ~,.. ' • 0' Minutes of the Steering Committee Page 4 April25, 2001 (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for May 23, 2001 at 5 p.m. The next Board Meeting is scheduled for May 23, 2001 at 7 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. G:\wp.dla\agenda\Steering Committee\01\Apr\042501 SC Minutes. doc