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Home My WebLink About03-22-2000 Steering Committee MinutesDRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 22, 2000 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 22, 2000 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Jan Debay, Chair of the Board Peer Swan, Vice Chair Norm Eckenrode, Chairman, PDC Committee Tom Saltarelli, Chairman, FAHR Committee Directors Absent: Pat McGuigan, Chairman, OMTS Committee Jim Silva, County Supervisor (2) APPOINTMENT OF CHAIR PROTEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Tom Nixon, Counsel Craig Farrington, Counsel Director Jim Ferryman Bill Mahoney, County GAO's Representative Director Lynn Daucher Ryal Wheeler STAFF PRESENT: Don Mcintyre , General Manager Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary David Ludwin, Director of Engineering Lisa Tomko , Acting Director of Human Resources Michelle Tuchman, Director of Communications Gary Streed, Director of Finance Andre loan , Engineering Project Manager FIL E ) IN THE OFFICE OF THE SECRETAR Y ORANGE COUNTY SAN ITATIO N DISTR ICT APR 2 6 2000 OY.. ··-· "f !(, _ ___ .. _ ~·--· There were no comments by any member of the public . (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 23, 2000 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair welcomed Director Ferryman to the meeting. Minutes of the Steering Committee Page 2 March 22, 2000 (6) REPORT OF THE GENERAL MANAGER General Manager Don Mcintyre reported that there was a correction necessary to Board Agenda Item 15.(c), which he would announce at the Board meeting. There is a need to address a personnel matter at both the Steering Committee and Board meetings that surfaced after the agenda was prepared. Mr. Mcintyre also congratulated David Ludwin, Director of Engineering, for receiving the Orange County Engineering Council's Distinguished Engineering Achievement Award. Andre loan, Engineering Department Project Manager, provided a recap on the issues pertaining to the continued integrity of the Santa Ana River Interceptor. About five miles of this line are considered at risk and staff is looking at five alternatives to protect or relocate this trunkline. The Draft EIR is being finalized and will be distributed. Construction is scheduled to begin in 2004, however, mitigation measures will be significant and could be costly. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-D) A. Request for Contribution for Sewer Line Construction to Serve Bexley Neighborhood Annexation to the City of Brea Director Lynn Daucher discussed the issue of financial assistance to homeowners for sewer connections from the City of Brea's standpoint, and Bill Mahoney, County GAO's representative, expressed the concerns of Orange County Supervisor Smith. There are two public policy issues that should be considered: 1) getting rid of county islands within the service area, and 2) protecting the groundwater supply. District-wide, there are about 3,000 properties that are still on septic systems. Director Swan expressed concern about equity for those property owners that bought into the system. Director Saltarelli mentioned that a connection to a sewer increases the value of the property, and suggested that a lien be placed on those annexing parcels that would be paid when the property sold. Mr. Mcintyre will meet with the Brea City Manager to obtain the formula that was used to develop each agency's portion of the annexation costs. Staff was directed to proceed with negotiations to include installment payment agreements or liens. B. Development of Five-year Staffing Plan Greg Mathews described the approach staff will be taking in developing the new report, which will be presented to the Directors in the fall. He indicated that the reductions experienced in the last five years were relatively easy and further reductions will come with more difficulty .. The Committee requested that a bi-monthly progress report be made to the FAHR Committee during the development phase. Minutes of the Steering Committee Page 3 March 22, 2000 C. Increase $3000 Cap for IDEAs The IDEA program awards proven cost savings or safety suggestions. At this time the Board approved cap is 10% of the savings up to $3,000. Staff has requested that the cap be increased if an IDEA was submitted that could save the District over $500,000. The Committee members expressed support for the program and directed staff to develop several recommendations that might be considered by the Steering Committee at a future meeting. D. The Agenda Items scheduled to be reviewed by the Board's working committees was reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY General Counsel's representative, Tom Nixon, reported that it would be necessary to vote on adding a personnel matter to the closed session agenda. The members unanimously agreed that there was a need to add the item to the closed session agenda. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April26, 2000 at 5 p.m. The next Board Meeting is scheduled for Wednesday, April26, 2000 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:04p.m. in Closed Session, pursuant to Section 54956.9, to confer with General Counsel re: A. Michael Rozengurt v. Orange County Sanitation District, et al., Orange County Superior Court Case No. 808544, and Worker's Compensation Appeals Board Case No. AHM 0062970. B. General Manager's Performance Evaluation. The members voted to convene a special closed session to discuss the General Manager performance and compensation. Minutes of the Steering Committee Page 4 March 22 , 2000 C. Employee request for a Board hearing on disciplinary action. D. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 6 :36 p.m., the Committee reconvened in regular session to discuss Item 8.A. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. to a special meeting on Monday, April 3 at 2 p.m. H:\wp.dta\agenda \Steering Committee \00\Mar00\032200 SC Minutes .doc