HomeMy WebLinkAbout02-02-2022 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, February 2, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chair Brooke Jones on Wednesday, February 2, 2022 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-02, due to the continued State of Emergency Order. Chair Jones
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad
Zimmerman
ABSENT:Kim Nichols and Donald Wagner
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Brian Engeln; Tina Knapp; Jeff Mohr; Wally Ritchie; Thomas Vu; Eros Yong
and Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Jones did not provide a report.
General Manager Jim Herberg provided a brief update regarding the recruitment for a Director
of Operations and Maintenance.
Director Steve Jones appeared to be away from the meeting at 5:07 p.m.
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OPERATIONS COMMITTEE Minutes February 2, 2022
CONSENT CALENDAR:
Director Faessel pulled Items Nos. 2, 3 & 5 for clarification; these Items were heard
separately.
1.APPROVAL OF MINUTES 2022-2096
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held December
1, 2021.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
4.PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY
IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-133
2021-1833
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Carollo
Engineers, Inc. to provide construction support services for Primary
Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1, Project
No. P1-133, for an amount not to exceed $530,000; and
B. Approve a contingency of 53,000 (10%)
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes February 2, 2022
6.LABORATORY BUILDING HVAC CONTROLS REPLACEMENT AT
PLANT NO. 1, PROJECT NO. FR1-0014
2021-1858
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Laboratory Building
HVAC Controls Replacement at Plant No. 1, Project No. FR1-0014;
B. Award a Service Contract to Retrofit Service Company, Inc. for Laboratory
Building HVAC Controls Replacement at Plant No. 1, Project No. FR1-0014,
Specification No. S-2021-1276BD, for an amount not to exceed $176,847; and
C. Approve a contingency of $17,685 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
7.THICKENING AND DEWATERING BUILDING PIPE SUPPORT
IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. FE20-06
2021-1968
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Thickening and
Dewatering Building Pipe Support Improvements at Plant No. 1, Project No.
FE20-06;
B. Award a Construction Contract to Garney Pacific, Inc. for Thickening and
Dewatering Building Pipe Support Improvements at Plant No. 1, Project No.
FE20-06 for an amount not to exceed $793,000; and
C. Approve a contingency of $79,300 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes February 2, 2022
8. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2074
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending December 31, 2021.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
9. CHANGE ORDER TO WESTAIR GASES AND EQUIPMENT FOR 2022-2087
PLANT NO. 2 LIQUID OXYGEN EMERGENCY PURCHASE ORDER
NO. 107389-OB
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board ofDirectors to:
A.Approve a Change Order to Purchase Order No. 107389-OB, with WestAir
Gases and Equipment, for an additional amount of $180,000 for Plant No. 2
liquid oxygen, for the period of February 1, 2022 through August 19, 2022, for a
unit price of $0.50 per 100CF, delivery $180, hazmat $20, and fuel charge $20,
for a total estimated annual amount of $275,000; and
B. Approve a (15%) unit price contingency.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
10. QUARTERLY ODOR COMPLAINT REPORT 2022-2086
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
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OPERATIONS COMMITTEE Minutes February 2, 2022
Receive and file the Fiscal Year 2021-22 Second Quarter Odor Complaint Report.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
2.TRICKLING FILTER SLUDGE AND SCUM PUMPS REPLACEMENT
AT PLANT NO. 1, PROJECT NO. FE19-03
2021-1747
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Sludge
and Scum Pumps Replacement at Plant No. 1, Project No. FE 19-03;
B. Award a Construction Contract to Garney Pacific, Inc. for Trickling Filter Sludge
and Scum Pumps Replacement at Plant No. 1, Project No. FE19-03, for an
amount not to exceed $778,000; and
C. Approve a contingency of $77,800 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad
Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner
ABSTENTIONS:None
Director Morales joined the meeting at approximately 5:12 p.m.
3.VFD REPLACEMENTS AT SEAL BEACH PUMP STATION, PROJECT
NO. FE19-13
2021-1787
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
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OPERATIONS COMMITTEE Minutes February 2, 2022
A. Receive and file Bid Tabulation and Recommendation for VFD Replacements at
Seal Beach Pump Station, Project No. FE19-13;
B. Award a Construction Contract to Energy Management Corporation for VFD
Replacements at Seal Beach Pump Station, Project No. FE19-13, for an amount
not to exceed $138,650; and
C. Approve a contingency of $27,730 (20%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten,
Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Kim Nichols and Donald Wagner
ABSTENTIONS:None
5.CENTRAL GENERATION PRESSURE VESSEL INTEGRITY
RELIABILITY ASSESSMENT, PROJECT NO. PS20-05
2021-1836
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement CS-2021-1267BD to
Pond & Company for the Central Generation Pressure Vessel Integrity and
Reliability Assessment, PS20-05, at Plant Nos. 1 and 2, for a total amount not to
exceed $235,133; and
B. Approve a contingency of 23,513 (10%)
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten,
Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Kim Nichols and Donald Wagner
ABSTENTIONS:None
NON-CONSENT:
11.PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY
IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-133
2022-2076
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the
item which included a description of the project location, key project elements, bid
results, and staff's recommendation.
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OPERATIONS COMMITTEE Minutes February 2, 2022
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Primary Sedimentation
Basins No. 6-31 Reliability Improvements at Plant No. 1, Project No. P1-133;
B. Award a Construction Contract to Shimmick Construction Company, Inc. for
Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1,
Project No. P1-133, for an amount not to exceed $6,275,000; and
C. Approve a contingency of $627,500 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten,
Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Steve Jones, Kim Nichols and Donald Wagner
ABSTENTIONS:None
12.ACTIVATED SLUDGE CLARIFIER REPAIRS AT PLANT NO. 2,
PROJECT NO. FR2-0018
2021-1784
Originator: Kathy Millea
Ms. Millea provided a brief explanation of the recommendation to reject all bids.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge
Clarifier Repairs at Plant No. 2, Project No. FR2-0018;
B. Receive and file Award Protest from J.R. Filanc Construction Co., Inc. dated
December 20, 2021 concerning the award to W.M. Lyles Co.;
C. Receive and file Award Protest from Shimmick Construction Co., Inc. dated
December 22, 2021 concerning the non-responsive bids submitted by all other
contractors;
D. Receive and file Orange County Sanitation District’s determination letter dated
January 4, 2022, issued to all bidders, recommending the rejection of all bids
and re-advertising the project; and
E. Reject all bids and direct staff to re-advertise this project for bid.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten,
Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman
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OPERATIONS COMMITTEE Minutes February 2, 2022
NOES:None
ABSENT:Steve Jones, Kim Nichols and Donald Wagner
ABSTENTIONS:None
INFORMATION ITEMS:
13.COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE 2022-2091
Originator: Lan Wiborg
Lab and Ocean Monitoring Manager Samuel Choi provided a PowerPoint presentation
regarding OC San's COVID-19 Sewage Surveillance Efforts which included a
description of sewage surveillance (WBE), how it is used during COVID-19, the
unknowns of the early days, OC San efforts, California and National efforts, future
efforts, statewide recognition received, and acknowledgments.
ITEM RECEIVED AS AN:
Information Item.
14.PURCHASING, CONTRACTS, AND MATERIALS MANAGEMENT
DEPARTMENT OVERVIEW
2022-2103
Originator: Lorenzo Tyner
Purchasing and Contracts Manager Ruth Zintzun provided a PowerPoint Presentation
regarding an overview of the Purchasing, Contracts, and Materials Management
department which included the department mission statement, rules and regulations,
purchasing approval thresholds, the procurement process and methods, exemptions,
and developments.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
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OPERATIONS COMMITTEE Minutes February 2, 2022
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Jones declared the meeting adjourned at 5:57 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, March 2, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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