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HomeMy WebLinkAbout02-02-2022 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, February 2, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, February 2, 2022 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-02, due to the continued State of Emergency Order. Chair Jones announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman ABSENT:Kim Nichols and Donald Wagner STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Brian Engeln; Tina Knapp; Jeff Mohr; Wally Ritchie; Thomas Vu; Eros Yong and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones did not provide a report. General Manager Jim Herberg provided a brief update regarding the recruitment for a Director of Operations and Maintenance. Director Steve Jones appeared to be away from the meeting at 5:07 p.m. Page 1 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 CONSENT CALENDAR: Director Faessel pulled Items Nos. 2, 3 & 5 for clarification; these Items were heard separately. 1.APPROVAL OF MINUTES 2022-2096 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held December 1, 2021. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None 4.PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-133 2021-1833 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Carollo Engineers, Inc. to provide construction support services for Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1, Project No. P1-133, for an amount not to exceed $530,000; and B. Approve a contingency of 53,000 (10%) AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None Page 2 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 6.LABORATORY BUILDING HVAC CONTROLS REPLACEMENT AT PLANT NO. 1, PROJECT NO. FR1-0014 2021-1858 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Laboratory Building HVAC Controls Replacement at Plant No. 1, Project No. FR1-0014; B. Award a Service Contract to Retrofit Service Company, Inc. for Laboratory Building HVAC Controls Replacement at Plant No. 1, Project No. FR1-0014, Specification No. S-2021-1276BD, for an amount not to exceed $176,847; and C. Approve a contingency of $17,685 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None 7.THICKENING AND DEWATERING BUILDING PIPE SUPPORT IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. FE20-06 2021-1968 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Thickening and Dewatering Building Pipe Support Improvements at Plant No. 1, Project No. FE20-06; B. Award a Construction Contract to Garney Pacific, Inc. for Thickening and Dewatering Building Pipe Support Improvements at Plant No. 1, Project No. FE20-06 for an amount not to exceed $793,000; and C. Approve a contingency of $79,300 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None Page 3 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 8. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2074 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending December 31, 2021. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None 9. CHANGE ORDER TO WESTAIR GASES AND EQUIPMENT FOR 2022-2087 PLANT NO. 2 LIQUID OXYGEN EMERGENCY PURCHASE ORDER NO. 107389-OB Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board ofDirectors to: A.Approve a Change Order to Purchase Order No. 107389-OB, with WestAir Gases and Equipment, for an additional amount of $180,000 for Plant No. 2 liquid oxygen, for the period of February 1, 2022 through August 19, 2022, for a unit price of $0.50 per 100CF, delivery $180, hazmat $20, and fuel charge $20, for a total estimated annual amount of $275,000; and B. Approve a (15%) unit price contingency. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None 10. QUARTERLY ODOR COMPLAINT REPORT 2022-2086 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 Receive and file the Fiscal Year 2021-22 Second Quarter Odor Complaint Report. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None 2.TRICKLING FILTER SLUDGE AND SCUM PUMPS REPLACEMENT AT PLANT NO. 1, PROJECT NO. FE19-03 2021-1747 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Trickling Filter Sludge and Scum Pumps Replacement at Plant No. 1, Project No. FE 19-03; B. Award a Construction Contract to Garney Pacific, Inc. for Trickling Filter Sludge and Scum Pumps Replacement at Plant No. 1, Project No. FE19-03, for an amount not to exceed $778,000; and C. Approve a contingency of $77,800 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Donald Wagner ABSTENTIONS:None Director Morales joined the meeting at approximately 5:12 p.m. 3.VFD REPLACEMENTS AT SEAL BEACH PUMP STATION, PROJECT NO. FE19-13 2021-1787 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Page 5 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 A. Receive and file Bid Tabulation and Recommendation for VFD Replacements at Seal Beach Pump Station, Project No. FE19-13; B. Award a Construction Contract to Energy Management Corporation for VFD Replacements at Seal Beach Pump Station, Project No. FE19-13, for an amount not to exceed $138,650; and C. Approve a contingency of $27,730 (20%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Kim Nichols and Donald Wagner ABSTENTIONS:None 5.CENTRAL GENERATION PRESSURE VESSEL INTEGRITY RELIABILITY ASSESSMENT, PROJECT NO. PS20-05 2021-1836 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement CS-2021-1267BD to Pond & Company for the Central Generation Pressure Vessel Integrity and Reliability Assessment, PS20-05, at Plant Nos. 1 and 2, for a total amount not to exceed $235,133; and B. Approve a contingency of 23,513 (10%) AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Kim Nichols and Donald Wagner ABSTENTIONS:None NON-CONSENT: 11.PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-133 2022-2076 Originator: Kathy Millea Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the item which included a description of the project location, key project elements, bid results, and staff's recommendation. Page 6 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1, Project No. P1-133; B. Award a Construction Contract to Shimmick Construction Company, Inc. for Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1, Project No. P1-133, for an amount not to exceed $6,275,000; and C. Approve a contingency of $627,500 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman NOES:None ABSENT:Steve Jones, Kim Nichols and Donald Wagner ABSTENTIONS:None 12.ACTIVATED SLUDGE CLARIFIER REPAIRS AT PLANT NO. 2, PROJECT NO. FR2-0018 2021-1784 Originator: Kathy Millea Ms. Millea provided a brief explanation of the recommendation to reject all bids. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Activated Sludge Clarifier Repairs at Plant No. 2, Project No. FR2-0018; B. Receive and file Award Protest from J.R. Filanc Construction Co., Inc. dated December 20, 2021 concerning the award to W.M. Lyles Co.; C. Receive and file Award Protest from Shimmick Construction Co., Inc. dated December 22, 2021 concerning the non-responsive bids submitted by all other contractors; D. Receive and file Orange County Sanitation District’s determination letter dated January 4, 2022, issued to all bidders, recommending the rejection of all bids and re-advertising the project; and E. Reject all bids and direct staff to re-advertise this project for bid. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Chad Zimmerman Page 7 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 NOES:None ABSENT:Steve Jones, Kim Nichols and Donald Wagner ABSTENTIONS:None INFORMATION ITEMS: 13.COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE 2022-2091 Originator: Lan Wiborg Lab and Ocean Monitoring Manager Samuel Choi provided a PowerPoint presentation regarding OC San's COVID-19 Sewage Surveillance Efforts which included a description of sewage surveillance (WBE), how it is used during COVID-19, the unknowns of the early days, OC San efforts, California and National efforts, future efforts, statewide recognition received, and acknowledgments. ITEM RECEIVED AS AN: Information Item. 14.PURCHASING, CONTRACTS, AND MATERIALS MANAGEMENT DEPARTMENT OVERVIEW 2022-2103 Originator: Lorenzo Tyner Purchasing and Contracts Manager Ruth Zintzun provided a PowerPoint Presentation regarding an overview of the Purchasing, Contracts, and Materials Management department which included the department mission statement, rules and regulations, purchasing approval thresholds, the procurement process and methods, exemptions, and developments. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. Page 8 of 9 OPERATIONS COMMITTEE Minutes February 2, 2022 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 5:57 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, March 2, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 9 of 9