HomeMy WebLinkAbout12-01-2021 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, December 1, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chair Brooke Jones on Wednesday, December 1, 2021 at 5:01
p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 21-20, due to the continued State of Emergency Order. Chair Jones
announced the teleconference meeting guidelines.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Chad Wanke and John Withers
ABSENT:Doug Chaffee, Kim Nichols and Chad Zimmerman
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Pegah
Behravan; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Tina Knapp; Cindy Murra;
Valerie Ratto; Wally Ritchie; Thomas Vu; Brian Waite; Eros Yong; and Ruth Zintzun were in
attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Jones announced that the Board of Directors meeting for December will be held one
week early on December 15, 2021; and that OC San Administrative Offices will be closed on
December 23-24 and December 31 in observance of Christmas and New Year’s Day.
General Manager Jim Herberg introduced Assistant General Manager Rob Thompson who
announced that OC San received approval to participate in the Direct Access Program
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OPERATIONS COMMITTEE Minutes December 1, 2021
through Southern California Edison and that more information would be provided at the
Steering Committee and Board meetings on December 15.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-2003
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held November
3, 2021.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
2.TRICKLING FILTER 480 VOLT CABLE REPLACEMENT AT PLANT
NO. 1, PROJECT NO. FR1-0008
2021-1748
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Trickling Filter 480
Volt Cable Replacement at Plant No. 1, Project No. FR1-0008;
B. Award a Service Contract to Baker Electric, Inc. for Trickling Filter 480 Volt
Cable Replacement at Plant No. 1, Project No. FR1-0008 for an amount not to
exceed $251,586; and
C. Approve a contingency of $50,317 (20%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 1, 2021
3.JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR
PLANT NOS. 1 AND 2
2021-1999
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract to U.S. Metro Group, Inc. to provide Janitorial & Floor
Maintenance Services at Plant Nos. 1 and 2, Specification No. S-2021-1270BD, for
a total amount not to exceed $799,992 for the period beginning February 1, 2022,
through January 31, 2023, with four, one-year renewal options; and
B. Approve an annual contingency of $ 79,999 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
4.PLANT NO. 2 DISTRIBUTION CENTER H, 480V SWITCHGEAR
UNDERVOLTAGE RELAY UPGRADE PROJECT
2021-1958
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract with Miron Electric Construction Corp. for
Plant No. 2 Distribution Center H, 480V Switchgear Undervoltage Relay
Upgrade Project, per Specification No. S-2021-1280, for a total amount not to
exceed $198,200; and
B. Approve a contingency of $19,820 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 1, 2021
5.MANHOLE FRAME AND COVER REPLACEMENT PROJECT IN THE
CITY OF ANAHEIM
2021-1959
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract to Ayala Engineering, Inc. to replace and adjust 47
manhole frames and covers in the City of Anaheim per Specification No.
S-2021-1254BD, for a total amount not to exceed $293,750; and
B. Approve a contingency of $29,375 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
6.COLLECTION SYSTEM CONDITION MONITORING SERVICE 2021-1984
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Five-Year Service and Monitoring Purchase Order Agreement with
Hardonex, Inc. (dba SmartCover Systems) for field device communication and
monitoring services, for the total amount of $177,778, billed in annual
installments; and
B. Approve a contingency of $17,777 (10%) for service fee changes due to adding
field devices based on the need.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 1, 2021
7.USP TECHNOLOGIES INDEMNIFICATION AGREEMENT 2021-1985
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an Indemnification Agreement with USP Technologies and the Orange County
Sanitation District concerning the potential claimed violation of material patents in a
form approved by General Counsel.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
NON-CONSENT:
8.ORANGE COUNTY SANITATION DISTRICT 2021 ASSET
MANAGEMENT PLAN
2021-1948
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a brief introduction to the item and
introduced Engineering Supervisor Brian Waite who provided a presentation regarding
the 2021 Asset Management Plan including: intent and purpose of the plan including its
replacement value of $10.7 billion in assets; Plant Nos. 1 & 2, Pump Station, and
Gravity Sewer current conditions; and projects which included an average remaining
useful life score map. Mr. Waite further described the success and accomplishments of
the program and impact of asset management.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District 2021 Asset Management Plan.
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Steve Jones,
Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva,
Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Johnathan Ryan Hernandez, Kim Nichols and Chad
Zimmerman
ABSTENTIONS:None
Director Hernandez arrived at the meeting at 5:38 p.m.
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OPERATIONS COMMITTEE Minutes December 1, 2021
9.SUPERCRITICAL WATER OXIDATION RESEARCH OPPORTUNITY 2021-1960
Originator: Rob Thompson
As a continuation from last month's Operations Committee meeting, Mr. Thompson
provided a presentation which included information regarding: risk/reward sharing, cost
of treatment, fate of chemicals, proposed project budget, and detailed schedule. Mr.
Thompson responded to questions regarding buy-back; stack exhaust and CO 2; initial
program concept, fixed price, and additional costs for chemicals; and deferral of
payment for non-performance.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement to 374Water Systems, Inc. for the
Supercritical Water Oxidation Demonstration at Plant No. 1, Project No.
RE21-01, to provide goods and services for demonstration of the 374Water
AirSCWO Nix6 System, for an amount not to exceed $5,139,000; and
B. Approve contingency funds for Project No. RE21-01 for a combined total not to
exceed $514,000 (10%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva, Chad Wanke and John Withers
NOES:None
ABSENT:Doug Chaffee, Kim Nichols and Chad Zimmerman
ABSTENTIONS:None
Board Chairman Withers departed the meeting at 6:06 p.m.
10.OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING
STUDY, PROJECT NO. PS18-09
2021-1977
Originator: Kathy Millea
Senior Engineer Valerie Ratto provided a presentation which included a detailed
overview of the Outfall and the project elements involved in the scoping study including
port cleaning and clearing, condition assessment, 3D scanning and modeling, and
impacts of low flows. She further provided the preliminary findings of the condition
assessment, described the immediate repairs needed, and the required additional
consultant services and their cost.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes December 1, 2021
Approve a contingency increase of $823,200 (30%) to the Professional Services
Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and
Scoping Study, Project No. PS18-09, for a total contingency of $1,097,600 (40%).
AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales,
Robert Ooten, Jesus Silva and Chad Wanke
NOES:None
ABSENT:Doug Chaffee, Kim Nichols, John Withers and Chad Zimmerman
ABSTENTIONS:None
INFORMATION ITEMS:
11.REGIONAL URBAN RUNOFF DIVERSION OPTIMIZATION STUDY 2021-1953
Originator: Kathy Millea
Engineering Manager Eros Yong provided a presentation regarding the initiatives and
objectives of the Regional Urban Runoff Diversion Optimization Study.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Director Faessel provided comments on and history of the Direct Access Program.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Jones declared the meeting adjourned at 6:43 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, February 2, 2022 at 5:00 p.m.
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OPERATIONS COMMITTEE Minutes December 1, 2021
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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