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Home My WebLink About11-03-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, November 3, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Brooke Jones on Wednesday, November 3, 2021 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with Government Code Section 54953, due to the Coronavirus Pandemic (COVID-19), and announced the meeting guidelines. Chair Jones led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Janine Aguilar; Jennifer Cabral; Tanya Chong; Brian Engeln; Tina Knapp; Laura Maravilla; Jeff Mohr; Wally Ritchie; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. James Clark and Doug Halter were in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that late communication was received after the publication of the agenda regarding item No. 3 reflecting a minor change to the legal name of the contractor. REPORTS: Chair Jones did not provide a report. General Manager Jim Herberg did not provide a report. Page 1 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2021-1922 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Special Meeting of the Operations Committee held October 6, 2021. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 2. OPERATIONS AND MAINTENANCE COATING REHABILITATION PROGRAM ON-CALL SERVICE CONTRACT 2021-1809 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract for Operations and Maintenance Coating Rehabilitation Program On-Call Services with Arena Painting Contractors Inc., per Specification No. S-2021-1264BD, for a total amount not to exceed $628,182 per year, for the period of December 7, 2021 through December 6, 2022, with four optional, one-year renewals; and B. Approve an annual contingency of $62,818 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 3. PLANT NO. 2 TRICKLING FILTER PUMP STATION VARIABLE FREQUENCY DRIVE REPLACEMENT 2021-1918 Originator: Rob Thompson Page 2 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A.Approve a Service Contract with Baker Electric, Inc. for Plant No. 2 Trickling Filter Pump Station Variable Frequency Drive Replacement, per SpecificationS-2021-1273BD, for a total amount not to exceed $191,290; and B.Approve a contingency of $19,129 (10%). NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 4. QUARTERLY ODOR COMPLAINT REPORT 2021-1889 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2021-22 First Quarter Odor Complaint Report. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 5. PLANT 2 PRIMARY EFFLUENT PUMP STATION PUMP #4 REBUILD 2021-1891 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order for Plant 2 Primary Effluent Pump Station Pump #4 Rebuild to Vaughan’s Industrial Repair Co., Inc. for the rebuild of one Fairbanks Morse vertical pump, for an amount not to exceed $134,030, plus shipping; and B. Approve a contingency of $13,403 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) Page 3 of 6 AYES: Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate). OPERATIONS COMMITTEE Minutes November 3, 2021 NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 6. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2021-1912 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending September 30, 2021. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None NON-CONSENT: 7. PURCHASE OF INVENTORY CENTRIFUGE REPLACEMENT PARTS 2021-1826 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a brief introduction to this item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to GEA Mechanical Equipment US Inc. for the Purchase and Replenishment of Inventory Replacement Parts for Thickening and Dewatering Centrifuges, for the period beginning December 1, 2021 through November 30, 2022, to maintain equipment warranty, for a total amount not to exceed $1,116,000; and B. Approve a contingency of $111,600 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None Page 4 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 8.SUPER CRITICAL WATER OXIDATION RESEARCH OPPORTUNITY 2021-1919 Originator: Rob Thompson Mr. Thompson provided a PowerPoint presentation, explained the project in detail, and responded to questions and concerns regarding: significant cost of the project, proof of concept, emissions, AQMD input, prototype at Duke University, destruction of PFAS through the process, contract negotiations, and potential partnerships. After a lengthy discussion, an alternate motion was made. MOVED, SECONDED, AND DULY CARRIED TO: Defer the consideration of Item No. 8, the Super Critical Water Oxidation Research Opportunity, until the next Operations Committee Meeting at which time there will be additional information added to the staff report covering such items as financing and potential partnerships in the future between 374 Water and OC San. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None INFORMATION ITEMS: 9. HUMAN RESOURCES DEPARTMENT OVERVIEW 2021-1884 Originator: Celia Chandler Human Resources and Risk Manager Laura Maravilla provided a PowerPoint presentation that gave an overview of the three main areas in the Human Resources Department: Employee & Labor Relations, HR Operations, and Risk Management. Ms. Maravilla explained OC San University, the current Compensation and Classification Study, negotiations, and succession management. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. Page 5 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 6:05 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, December 1, 2021 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 6 of 6