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Home My WebLink About10-06-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, October 6, 2021 5:30 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A special meeting of the Operations Committee was called to order by Committee Chair Brooke Jones on Wednesday, October 6, 2021, at 5:30 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones announced that the meeting was being held telephonically and via audio/video teleconferencing in accordance with California Government Code Section 54953, Subdivision (b), Paragraph (3) due to the continued Coronavirus Pandemic (COVID-19). Chair Jones announced the meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Mortimer Caparas were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Brian Bingman; Jennifer Cabral; Wai Chan; Tanya Chong; Raul Cuellar; Brian Engeln; Dean Fisher; John Frattali; Tina Knapp; Anni Larkins; Joshua Martinez; Tom Meregillano; Jeff Mohr; Jonathan Powell; Wally Ritchie; Thomas Vu; and Eros Yong were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Director Art Brown were in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones did not provide a report. General Manager Jim Herberg provided a report on the recent oil spill off Huntington Beach and its affects on the Ocean Monitoring program. Page 1 of 5 OPERATIONS COMMITTEE Minutes October 6, 2021 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2021-1874 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held September 1, 2021. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 2.TRUCK LOADING BASEMENT DRAIN MODIFICATIONS AT PLANT NO. 1, PROJECT NO. FE18-16 2021-1732 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Truck Loading Basement Drain Modifications at Plant No. 1, Project No. FE18-16; B. Award a Construction Contract to Metha Mechanical Company, Inc. for Truck Loading Basement Drain Modifications at Plant No. 1, Project No. FE18-16, for an amount not to exceed $162,500; and C. Approve a contingency of $16,250 (10%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 3.PLANT NO. 1 BUILDING A FEEDER CABLES REPLACEMENT (MP-337) 2021-1828 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 5 OPERATIONS COMMITTEE Minutes October 6, 2021 A. Approve a Service Contract to AMTEK Construction for P1 Building A Feeder Cables Replacement (MP-337), for 480V feeder cables, per Specification No. S-2021-1261BD, for a total amount not to exceed $356,333; and B. Approve a contingency of $35,633 (10%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 4.MANHOLE CCTV CAMERA-COLLECTIONS 2021-1739 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order to Plumbers Depot for the purchase of a Spider Scanner System utilizing the HGAC Cooperative Contract No. SC01-21 for an amount not to exceed $127,620, plus applicable tax and freight; and B. Approve a 5% contingency of $6,381. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman ABSTENTIONS:None NON-CONSENT: 5.SUNFLOWER PUMP REPLACEMENT AT PLANT NO. 1, PROJECT NO. FE19-04 2021-1535 Originator: Kathy Millea Director of Engineering Kathy Millea provided a PowerPoint and introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 5 OPERATIONS COMMITTEE Minutes October 6, 2021 A. Receive and file Bid Tabulation and Recommendation for Sunflower Pump Replacement at Plant No. 1, Project No. FE 19-04; B. Award a Construction Contract to GSE Construction Company Inc. for Sunflower Pump Replacement at Plant No. 1, Project No. FE19-04, for a total amount not to exceed $2,123,200; and C. Approve a contingency of $212,320 (10%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 6.NEWHOPE-PLACENTIA TRUNK REPLACEMENT, SEGMENT B, PROJECT NO. 2-72B 2021-1855 Originator: Kathy Millea Engineering Manager Dean Fisher provided a PowerPoint presentation regarding the need for the increased contingency. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $1,164,840 (2%) to the Construction Contract with Group OHL USA, Inc. for Newhope-Placentia Trunk Sewer Replacement, Project Nos. 2-72B and 2-72C, for a total construction contingency of $6,989,040 (12%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, Chad Wanke and John Withers NOES:None ABSENT:Steve Jones, Paulo Morales, Kim Nichols and Chad Zimmerman ABSTENTIONS:None INFORMATION ITEMS: 7.HUMAN RESOURCES: RISK MANAGEMENT 2021-1876 Originator: Celia Chandler Safety and Health Supervisor John Frattali provided a PowerPoint presentation reviewing the core business functions of the Risk Management Division. Page 4 of 5 OPERATIONS COMMITTEE Minutes October 6, 2021 ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: General Counsel Brad Hogin announced that Item CS-1 would not be heard this evening. CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(2) 2021-1853 ITEM NOT HEARD Number of Potential Cases: (1) Significant exposure to litigation: Claim of Group OHL USA, Inc. regarding project 2-72B & C Newhope-Placentia Trunk Sewer Replacement OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the special meeting adjourned at 6:20 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, November 3, 2021 at 5:00 p.m.. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5