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Home My WebLink About09-01-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, September 1, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Brooke Jones on Wednesday, September 1, 2021 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Jones led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Chad Wanke and Chad Zimmerman ABSENT:Steve Jones and John Withers STAFF MEMBERS PRESENT: Clerk of the Board Kelly Lore and Brian Engeln were present in the Board Room. General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia Chandler, Jennifer Cabral, Tanya Chong, Mortimer Caparas, Tina Knapp, Tom Meregillano, Rob Michaels, Jeff Mohr, Thomas Vu, and Ruth Zintzun participated telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Jones did not provide a report. General Manager Jim Herberg also did not provide a report. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2021-1814 Page 1 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held July 7, 2021. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 2.PUMP STATION PORTABLE GENERATOR CONNECTORS, PROJECT NO. FE19-01 2021-1657 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Pump Station Portable Generator Connectors, Project No. FE19-01; B. Award a Construction Contract to Pacific International Electric Company, Inc., dba Pacific Industrial Electric, for Pump Station Portable Generator Connectors, Project No. FE19-01, for an amount not to exceed $1,207,479; and C. Approve a contingency of $120,748 (10%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 3.CONDITION ASSESSMENT ON-CALL CONTRACTOR SUPPORT SERVICES SPECIFICATION NO. S-2021-1255BD 2021-1782 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 A. Approve a Service Contract with Jamison Engineering for Condition Assessment On-Call Contractor Support Services, Specification S-2021-1255BD, for the period of November 1, 2021 through October 31, 2022, for a total amount not to exceed $783,470, with four, one-year renewal options; and B. Approve an annual contingency of $78,347 (10%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 4.EPSA MOTOR COOLING IMPROVEMENTS AT PLANT NO. 2, PROJECT NO. FE19-06 2021-1793 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for EPSA Motor Cooling Improvements at Plant No. 2, Project No. FE19-06; B. Award a Construction Contract to Mehta Mechanical Company Inc. dba MMC Inc. for EPSA Motor Cooling Improvements at Plant No. 2, Project No. FE19-06, for a total amount not to exceed $854,000; and C. Approve a contingency of $85,400 (10%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 5.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2021-1769 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending June 30, 2021. Page 3 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 6.QUARTERLY ODOR COMPLAINT REPORT 2021-1808 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2020-21 Fourth Quarter Odor Complaint Report. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 7.PLANT NO. 2 PRIMARY DISTRIBUTION STRUCTURE B GATES REPAIR 2021-1627 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract to J.R. Filanc Construction Co. to repair ten slide gates for Plant No. 2 Primary Distribution Structure, per Specification No. S-2021-1249BD, for a total amount not to exceed $309,500, including sales tax and freight; and B. Approve a contingency of $46,425 (15%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 8.FLEET PURCHASE OF REPLACEMENT VEHICLES, LIGHT DUTY TRUCKS, AND MEDIUM DUTY TRUCKS FOR FY21-22 2021-1781 Originator: Rob Thompson Page 4 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to National Auto Fleet Group to purchase one Ford F550 service body utility truck and five Ford F250 service body utility trucks using Sourcewell Cooperative Contract No. 120716-NAF, for a total amount of $326,408; and B. Approve a 5% contingency of $16,321. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 9.ON-CALL MAINTENANCE AND REPAIR MASTER SERVICES CONTRACTS - SPECIFICATION NO. S-2021-1234BD 2020-1295 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Master Services Contracts to provide on-call maintenance and repair services, Specification No. S-2021-1234BD, for a one-year period effective December 1, 2021 through November 30, 2022, with two, one-year renewal options, in accordance with Ordinance No. OC SAN-56, Section 2.03(F), with the seven qualified firms, for bids less than $300,000: 1. Jamison Engineering Contractor, Inc. 2. Charles King Company 3. J.R. Filanc Construction Company, Inc. 4. Shimmick Construction Company, Inc. 5. W.A. Rasic Construction Company, Inc. 6. Kiewit Infrastructure West Co. 7. O’Connell Engineering & Construction, Inc.; and B. Authorize the General Manager to add or delete firms as necessary to maintain a qualified base of up to seven firms in accordance with the Request for Qualifications Specification No. S-2021-1234BD. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman Page 5 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 ABSTENTIONS:None 10.PURCHASE OF BAR SCREEN DRIVE SHAFT ASSEMBLY FOR PLANT NO. 2 2021-1803 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order with Infilco Degremont Inc. for the purchase of one spare drive shaft assembly for Plant No. 2 Bar Screening Facility, Model 316SS, for a total amount not to exceed $96,771 plus applicable sales tax & freight charges; and B. Approve a contingency of $4,839 (5%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 11.PROCUREMENT OF 21 ELECTRIC CARTS 2021-1764 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to Southwest Toyota Lift for the purchase of 21 electric carts using OMNIA Partners Cooperative Contract No. EV2671 for a total amount not to exceed $432,283, including tax and freight; and B. Approve a contingency of $21,615 (5%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None 12.MANHOLE FRAME AND COVER SERVICES, SPECIFICATION NO. S-2021-1258BD 2021-1806 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 6 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 A. Approve a Service Contract to Ayala Engineering, Inc. to provide Manhole Frame & Cover Replacement Services, Specification No. S-2021-1258BD, for a total amount not to exceed $992,105 for the period beginning November 1, 2021 through October 31, 2022, with four, one-year renewal options; and B. Approve a contingency of $148,816 (15%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten and Jesus Silva NOES:None ABSENT:Steve Jones, Chad Wanke, John Withers and Chad Zimmerman ABSTENTIONS:None NON-CONSENT: Director Chad Zimmerman joined the meeting at approximately 5:10 p.m. 13.AGREEMENT FOR PURCHASE OF ANIONIC POLYMER, SPECIFICATION NO. C-2021-1252BD 2021-1626 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a verbal update to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Chemical Supplier Agreement to Polydyne, Inc. for the purchase of Liquid Anionic Polymer, Specification No. C-2021-1252BD, for the period of November 1, 2021 through October 31, 2022, for a unit price of $4.50 per active pound delivered, plus applicable sales tax for a total estimated annual amount of $685,125, with four, one-year renewal options; and B. Approve an annual unit price contingency of 10%. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Zimmerman NOES:None ABSENT:Steve Jones, Chad Wanke and John Withers ABSTENTIONS:None 14.EROSION CONTROL AT SANTA ANA RIVER AND HAMILTON AVE., PROJECT NO. FE18-12 2020-1216 Originator: Kathy Millea Page 7 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 Director of Engineering Kathy Millea gave a PowerPoint presentation that provided an overview of this project including the site vicinity. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Erosion Control at Santa Ana River and Hamilton Ave., Project No. FE18-12; B. Award a Construction Contract to Engineering & Environmental Construction, Inc. for Erosion Control at Santa Ana River and Hamilton Ave., Project No. FE18-12, for a total amount not to exceed $162,281; and C. Approve a contingency of $24,342 (15%). AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Zimmerman NOES:None ABSENT:Steve Jones, Chad Wanke and John Withers ABSTENTIONS:None 15.REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55, PROJECT NO. FE18-13 2021-1430 Originator: Kathy Millea Ms. Millea provided a brief PowerPoint presentation describing the location and need for the agreement. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the First Amendment to Utility Agreement No. OCSD-1005, between the Orange County Sanitation District and the Orange County Transportation Authority agreeing to a funding increase for the relocation and protection of the Redhill Relief Sewer at State Route 55 in the City of Santa Ana. AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel, Johnathan Ryan Hernandez, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Zimmerman NOES:None ABSENT:Steve Jones, Chad Wanke and John Withers ABSTENTIONS:None Board Vice-Chair Chad Wanke joined the meeting at approximately 5:32 p.m. Page 8 of 9 OPERATIONS COMMITTEE Minutes September 1, 2021 INFORMATION ITEMS: 16. ORANGE COUNTY SANITATION DISTRICT REGULATORY COMPLIANCE UPDATE 2021-1689 Originator: Lan Wiborg Environmental Services Supervisor Tom Meregillano provided an informative PowerPoint regarding the Environmental Compliance Program including the reporting governance, overview of the compliance area, NPDES Permit discharge, water quality, solids monitoring reporting, air quality reporting and monitoring, and noncompliance risk and liabilities. ITEM RECEIVED AS AN: Information item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 5:41 p.m. to the next Operations Committee meeting to be held on Wednesday, October 6, 2021 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 9 of 9