HomeMy WebLinkAbout07-07-2021 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, July 7, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Brooke Jones on Wednesday, July 7, 2021 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Committee
Vice-Chair Ryan Gallagher led the flag salute. Chair Jones stated that the meeting was being
held telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM:
PRESENT:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Kim
Nichols, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and
Chad Zimmerman
ABSENT:None
STAFF MEMBERS PRESENT: Clerk of the Board Kelly Lore and Mortimer Caparas were
present in the Board Room. General Manager Jim Herberg, Assistant General Manager
Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy
Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia
Chandler, Sam Choi, Tanya Chong, Raul Cuellar, Mike Dorman, Tina Knapp, Joshua
Martinez, Tom Meregillano, Robert Michaels, Jeffrey Mohr, Thomas Vu, Eros Yong, and Ruth
Zintzun participated telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, participated telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Jones did not provide a report.
General Manager Jim Herberg did not provide a report.
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OPERATIONS COMMITTEE Minutes July 7, 2021
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-1723
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held June 2,
2021.
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva and
Chad Wanke
NOES:None
ABSENT:John Withers and Chad Zimmerman
ABSTENTIONS:None
2.REPLACEMENT PURCHASE OF A COMBINATION SEWER
CLEANING VEHICLE
2021-1602
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to Haaker Equipment Company to purchase one
new/unused Combination Sewer Cleaning Truck using Sourcewell Cooperative
Contract No. 122017-FSC-2 for a total amount not to exceed $775,410,
including freight and taxes; and
B. Approve a contingency of $23,262 (3%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva and
Chad Wanke
NOES:None
ABSENT:John Withers and Chad Zimmerman
ABSTENTIONS:None
3.AREA 02 CRAIG REGIONAL PARK MANHOLE IMPROVEMENTS,
PROJECT NO. FE10-21
2020-1381
Originator: Kathy Millea
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OPERATIONS COMMITTEE Minutes July 7, 2021
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Area 02 Craig
Regional Park Manhole Improvements, Project No. FE10-21;
B. Award a Construction Contract to Deark E&C, Inc. for Area 02 Craig Regional
Park Manhole Improvements, Project No. FE10-21, for a total amount not to
exceed $427,400; and
C. Approve a contingency of $42,740 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva and
Chad Wanke
NOES:None
ABSENT:John Withers and Chad Zimmerman
ABSTENTIONS:None
4.OUTFALL LOW FLOW PUMP STATION, CONTRACT NO. J-117B 2021-1644
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Purchase Order to ePlus Technology Inc. for Specification No.
E-2021-1253BD for IT Server Hardware for Outfall Low Flow Pump Station, Contract
No. J-117B, for a total amount of $793,882.96, plus applicable sales tax and freight.
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva and
Chad Wanke
NOES:None
ABSENT:John Withers and Chad Zimmerman
ABSTENTIONS:None
5.SPRINGDALE RELIEF CONCRETE ENCASEMENT EXTENSION AT
WINTERSBURG CHANNEL, PROJECT NO. FRC-0012
2021-1686
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
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OPERATIONS COMMITTEE Minutes July 7, 2021
A. Approve a sole source with J. F. Shea Construction, Inc. for $167,694 for
Springdale Relief Concrete Encasement Extension at Wintersburg Channel,
Project No. FRC-0012;
B. Authorize the General Manager to award the Construction Contract to J. F. Shea
Construction, Inc. for $167,694 for Springdale Relief Concrete Encasement
Extension at Wintersburg Channel, Project No. FRC-0012; and
C. Approve a contingency of $30,185 (18%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva and
Chad Wanke
NOES:None
ABSENT:John Withers and Chad Zimmerman
ABSTENTIONS:None
6.COLLECTION SYSTEM FLOW LEVEL MONITORING STUDY,
PROJECT NO. PS20-02
2021-1707
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with Woodard and Curran, Inc. to
provide engineering services for the Collection System Flow Level Monitoring
Study, Project No. PS20-02, for an amount not to exceed $616,562; and
B. Approve a contingency of $61,656 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva and
Chad Wanke
NOES:None
ABSENT:John Withers and Chad Zimmerman
ABSTENTIONS:None
NON-CONSENT:
Board Chair Withers joined the meeting at 5:12 p.m.
7.SUNFLOWER AND RED HILL INTERCEPTOR REPAIRS, PROJECT
NO. 7-66
2021-1533
Originator: Kathy Millea
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OPERATIONS COMMITTEE Minutes July 7, 2021
Engineering Manager Jeff Mohr provided a PowerPoint presentation which described
the project location, repairs needed, collaboration with locally affected agencies,
sewage spill risks, and bidder information.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Sunflower and Red
Hill Interceptor Repairs, Project No. 7-66;
B. Award a Construction Contract to Charles King Company for Sunflower and Red
Hill Interceptor Repairs, Project No. 7-66, for an amount not to exceed
$4,777,000; and
C. Approve a contingency of $477,700 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, Chad
Wanke and John Withers
NOES:None
ABSENT:Chad Zimmerman
ABSTENTIONS:None
8.SUNFLOWER AND RED HILL INTERCEPTOR REPAIRS, PROJECT
NO. 7-66
2021-1532
Originator: Kathy Millea
Mr. Mohr provided a PowerPoint presentation regarding the professional construction
services needed for the project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with GHD, Inc. to
provide construction support services for Sunflower and Red Hill Interceptor
Repairs, Project No. 7-66, for an amount not to exceed $166,000; and
B. Approve a contingency of $16,600 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Kim Nichols, Robert Ooten, Jesus Silva, Chad
Wanke and John Withers
NOES:None
ABSENT:Chad Zimmerman
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OPERATIONS COMMITTEE Minutes July 7, 2021
ABSTENTIONS:None
Director Nichols and Board Vice-Chair Wanke departed the meeting.
9.SOUTH PERIMETER SECURITY AND UTILITY IMPROVEMENTS AT
PLANT NO. 1, PROJECT NO. P1-134
2021-1572
Originator: Kathy Millea
Mr. Mohr provided a PowerPoint presentation which included an overview of the three
scope areas and work to be completed, and provided information of the protest from
the 3rd low bidder.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for South Perimeter
Security and Utility Improvements at Plant No. 1, Project No. P1-134;
B. Reject the bid from apparent low bidder, RT Contractor Corp., as
non-responsive;
C. Receive and file Orange County Sanitation District’s Notice of Intent to Award
dated June 3, 2021;
D. Receive and file Award Protest from Act 1 Construction, Inc. dated June 4,
2021, concerning the award to Tovey/Shultz Construction, Inc.;
E. Receive and file response letter from Tovey/Shultz Construction, Inc. dated June
8, 2021, regarding the bid protest of Act 1 Construction, Inc.;
F. Receive and file Orange County Sanitation District’s determination letter dated
June 10, 2021, to Act 1 Construction, Inc. responding to award protest;
G. Award a Construction Contract to Tovey/Shultz Construction, Inc. for South
Perimeter Security and Utility Improvements at Plant No. 1, Project No. P1-134,
for an amount not to exceed $4,396,779; and
H. Approve a contingency of $439,678 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Robert Ooten, Jesus Silva and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes July 7, 2021
10.SOUTH PERIMETER SECURITY AND UTILITY IMPROVEMENTS AT
PLANT NO. 1, PROJECT NO. P1-134
2021-1573
Originator: Kathy Millea
Mr. Mohr provided a PowerPoint presentation which described the professional
construction services needed for the project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with HDR
Engineering, Inc. to provide construction support services for South Perimeter
Security and Utility Improvements at Plant No. 1, Project No. P1-134, for an
amount not to exceed $235,000; and
B. Approve a contingency of $23,500 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Robert Ooten, Jesus Silva and John Withers
NOES:None
ABSENT:Kim Nichols, Chad Wanke and Chad Zimmerman
ABSTENTIONS:None
Director Zimmerman joined the meeting at approximately 5:35 p.m.
11.PROCESS CONTROL SYSTEMS UPGRADES STUDY, PROJECT NO.
SP-196
2021-1719
Originator: Kathy Millea
Engineering Manager Mike Dorman provided a PowerPoint presentation regarding the
SCADA system which allows 24-hour operation from a location at each plant. Mr.
Dorman explained the critical need for replacement and the competitive procurement
process.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes July 7, 2021
A. Approve a Master Services Agreement with ABB Inc. for the design, installation,
implementation, and maintenance of a process control system;
B. Authorize staff to specify ABB Inc. as the sole source provider for equipment,
materials, software, and services for control systems on current and future
projects; and
C. Ratify the addition of ABB Inc. to the list of pre-approved Original Equipment
Manufacturers for procurements under $100,000 for equipment, materials,
software, and services for control systems.
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Robert Ooten, Jesus Silva and John Withers
NOES:None
ABSENT:Kim Nichols and Chad Wanke
ABSTENTIONS:Chad Zimmerman
12.PROCESS CONTROL SYSTEMS UPGRADES, PROJECT NO. J-120 2021-1584
Originator: Kathy Millea
Mr. Dorman provided a PowerPoint presentation regarding the Process Control
Systems upgrade, scope of work, schedule, and costs associated with the Task Order
requested.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Task Order No. 1 under the Master Services Agreement with ABB Inc.
to provide services, software, and equipment for Process Control Systems
Upgrades, Project No. J-120, for an amount not to exceed $11,818,480; and
B. Approve a contingency of $1,181,848 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, John Withers and
Chad Zimmerman
NOES:None
ABSENT:Kim Nichols and Chad Wanke
ABSTENTIONS:None
13.RIALTO BIOENERGY FACILITY DRYING AND THERMAL
CONVERSION CONTRACT - BIOSOLIDS MANAGEMENT
2021-1728
Originator: Lan Wiborg
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OPERATIONS COMMITTEE Minutes July 7, 2021
Environmental Supervisor Tom Meregillano provided an informative PowerPoint
presentation which described Biosolids thermal conversion, RFI results, and the Rialto
Bioenergy facility process and locations.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Service Contract to Rialto Bioenergy Facility (RBF) to
pilot a biosolids drying and thermal conversion service for approximately 100 wet
tons per day at a base fee of $94 per wet ton, plus monthly fuel surcharge,
annual CPI (consumer price index) adjustment, and special sampling events at a
rate of $3,950 per event (6 events) for targeted Per- and Polyfluoroalkyl
Substances (PFAS) compounds. The term of this Contract is for three (3) years
with two (2) optional one-year renewals for a total annual amount not to exceed
$3,463,095; and
B. Approve an annual contingency of $346,310 (10%).
AYES:Brooke Jones, Ryan Gallagher, Doug Chaffee, Stephen Faessel,
Johnathan Ryan Hernandez, Anne Hertz (Alternate), Steve Jones,
Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, John Withers and
Chad Zimmerman
NOES:None
ABSENT:Kim Nichols and Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
14.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES LABORATORY AND OCEAN MONITORING UPDATE
2021-1733
Originator: Lan Wiborg
Environmental Laboratory and Ocean Monitoring Manager Dr. Sam Choi presented an
informative PowerPoint presentation regarding an overview of the Environmental
Laboratory and Ocean Monitoring program.
ITEM RECEIVED AS AN:
Information Item.
15.SUPER CRITICAL WATER OXIDATION RESEARCH OPPORTUNITY 2021-1736
Originator: Rob Thompson
Assistant General Manager Rob Thompson provided a PowerPoint presentation to
describe Super Critical Water Oxidation Solids Treatment.
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OPERATIONS COMMITTEE Minutes July 7, 2021
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Jones declared the meeting adjourned at 6:47 p.m. to the next Operations Committee
meeting to be held on Wednesday, September 1, 2021 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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