HomeMy WebLinkAbout06-02-2021 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, June 2, 2021
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Stacy
Berry on Wednesday, June 2, 2021 at 5:00 p.m. in the Administration Building of the Orange
County Sanitation District. Chair Berry stated that the meeting was being held telephonically
and via audio/video teleconferencing in accordance with the Governor's Executive Order No.
N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Steve Jones led the Flag
Salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
ABSENT:Kim Nichols
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar; Jacob Dalgoff; Mike Dorman;
Tina Knapp; Jeff Mohr; and Wally Ritchie were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore stated that late communication had been provided to the
Committee in regard to Item No. 6, Budget Update.
REPORTS:
Chair Berry announced that OC San's Administrative Offices would be closed on Monday,
July 5 in observance of Independence Day.
General Manager Jim Herberg did not provide a report.
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
OPERATIONS COMMITTEE Minutes June 2, 2021
Assistant General Manager Rob Thompson provided information regarding a new
technology Super Critical Water Oxidation Solids Treatment.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2021-1651
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held May 5,
2021.
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES:None
ABSENT:Kim Nichols
ABSTENTIONS:None
2. COOPERATIVE PROCUREMENT WITH STATE OF CALIFORNIA,
DEPARTMENT OF GENERAL SERVICES FOR FUEL PURCHASE
PROGRAM
2021-1667
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the use of the State of California, Department of General Services
Master Service Agreement No. 5-19-99-19 with WEX Bank for Fleet Payment
System Services for the period beginning July 1, 2021 through June 30, 2022,
for a total not to exceed $250,000, with four one-year renewal options; and
B. Approve a $50,000 (20%) contingency per year.
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES:None
ABSENT:Kim Nichols
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes June 2, 2021
3. AGREEMENT FOR NATURAL GAS, SPECIFICATION NO.
C-2021-1227BD
2021-1625
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the Master Retail Natural Gas Supply agreement with Constellation
NewEnergy - Gas Division, LLC for the purchase of Natural Gas, Specification No.
C-2021-1227BD, for the period August 1, 2021 through July 31, 2022 for $0.035 per
Million British Thermal Units (MMBtu) over the Natural Gas Intelligence Weekly Gas
Price Index Monthly Bid for the SoCal Citygate for a total estimated annual cost of
$715,000 with four one-year renewal options.
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES:None
ABSENT:Kim Nichols
ABSTENTIONS:None
NON-CONSENT:
4. MANHOLE FRAME AND COVER REPLACEMENT SERVICES,
SPECIFICATION NO. S-2019-1055BD
2021-1647
Originator: Rob Thompson
Mr. Thompson provided a brief introduction to the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $120,433 (approximately 31%) to the Service
Contract with Ayala Engineering for Manhole Frame and Cover Replacement Services,
Specification No. S-2019-1055BD, for the period November 1, 2020 through October
31, 2021, for a new total contingency amount not to exceed $178,966 (approximately
46%).
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES:None
ABSENT:Kim Nichols
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes June 2, 2021
5. OUTFALL LOW FLOW PUMP STATION, CONTRACT NO. J-117B 2021-1577
Originator: Kathy Millea
Mr. Thompson provided a brief introduction to the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to ConvergeOne for the purchase of IT Hardware
(J-117B), Specification No. E-2021-1231BD (Base Bid), for Outfall Low Flow
Pump Station, Contract No. J-117B, for a total amount of $785,482, plus
applicable sales tax and freight; and
B. Approve an additional Purchase Order to ConvergeOne for the purchase of
optional IT hardware items (J-117B), Specification No. E-2021-1234BD
(Optional Bid), for Outfall Low Flow Pump Station, Contract No. J-117B, for a
total amount not to exceed $288,328, plus applicable sales tax and freight.
AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan
Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John
Withers and Chad Zimmerman
NOES:None
ABSENT:Kim Nichols
ABSTENTIONS:None
INFORMATION ITEMS:
6. FY 2021-22 BUDGET UPDATE PRESENTATION 2021-1673
Originator: Lorenzo Tyner
Wally Ritchie, Controller, provided a PowerPoint presentation that reviewed the FY
2021-22 budget update including revenue, rates, expenses, operating expenses, the
capital improvement program, and debt service.
ITEM RECEIVED AS AN:
Information Item.
7. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES RESOURCE PROTECTION
2021-1672
Originator: Lan Wiborg
Roya Sohanaki, Engineering Manager, provided a PowerPoint presentation that
reviewed the Resource Protection Division, the pretreatment program, effectiveness of
source control, the six components of resource protection, dry weather urban runoff
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OPERATIONS COMMITTEE Minutes June 2, 2021
sites, and program success.
ITEM RECEIVED AS AN:
Information Item.
8. FOOD WASTE RECEIVING 2021-1682
Originator: Kathy Millea
Mr. Herberg provided a PowerPoint presentation that gave background on food waste
and the process of OC San receiving food waste, pre-processor negotiations approach,
market interest, Request For Information Response, response to draft agreement,
current status, project summary, and next steps.
ITEM RECEIVED FOR:
Information Only.
DEPARTMENT HEAD REPORTS:
Mr. Thompson provided a brief update on the pipe that was damaged during the I405
construction.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Berry declared the meeting adjourned at 6:01 p.m. to the meeting to be held on
Wednesday, July 7, 2021 at 5:00 p.m.
Submitted by:
________________________
Kelly A. Lore, MMC
Clerk of the Board
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