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HomeMy WebLinkAbout06-02-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, June 2, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Stacy Berry on Wednesday, June 2, 2021 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Berry stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Steve Jones led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman ABSENT:Kim Nichols STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar; Jacob Dalgoff; Mike Dorman; Tina Knapp; Jeff Mohr; and Wally Ritchie were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that late communication had been provided to the Committee in regard to Item No. 6, Budget Update. REPORTS: Chair Berry announced that OC San's Administrative Offices would be closed on Monday, July 5 in observance of Independence Day. General Manager Jim Herberg did not provide a report. Page 1 of 5 OC ~SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Minutes June 2, 2021 Assistant General Manager Rob Thompson provided information regarding a new technology Super Critical Water Oxidation Solids Treatment. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2021-1651 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held May 5, 2021. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 2. COOPERATIVE PROCUREMENT WITH STATE OF CALIFORNIA, DEPARTMENT OF GENERAL SERVICES FOR FUEL PURCHASE PROGRAM 2021-1667 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize the use of the State of California, Department of General Services Master Service Agreement No. 5-19-99-19 with WEX Bank for Fleet Payment System Services for the period beginning July 1, 2021 through June 30, 2022, for a total not to exceed $250,000, with four one-year renewal options; and B. Approve a $50,000 (20%) contingency per year. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None Page 2 of 5 OPERATIONS COMMITTEE Minutes June 2, 2021 3. AGREEMENT FOR NATURAL GAS, SPECIFICATION NO. C-2021-1227BD 2021-1625 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Master Retail Natural Gas Supply agreement with Constellation NewEnergy - Gas Division, LLC for the purchase of Natural Gas, Specification No. C-2021-1227BD, for the period August 1, 2021 through July 31, 2022 for $0.035 per Million British Thermal Units (MMBtu) over the Natural Gas Intelligence Weekly Gas Price Index Monthly Bid for the SoCal Citygate for a total estimated annual cost of $715,000 with four one-year renewal options. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None NON-CONSENT: 4. MANHOLE FRAME AND COVER REPLACEMENT SERVICES, SPECIFICATION NO. S-2019-1055BD 2021-1647 Originator: Rob Thompson Mr. Thompson provided a brief introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $120,433 (approximately 31%) to the Service Contract with Ayala Engineering for Manhole Frame and Cover Replacement Services, Specification No. S-2019-1055BD, for the period November 1, 2020 through October 31, 2021, for a new total contingency amount not to exceed $178,966 (approximately 46%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None Page 3 of 5 OPERATIONS COMMITTEE Minutes June 2, 2021 5. OUTFALL LOW FLOW PUMP STATION, CONTRACT NO. J-117B 2021-1577 Originator: Kathy Millea Mr. Thompson provided a brief introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to ConvergeOne for the purchase of IT Hardware (J-117B), Specification No. E-2021-1231BD (Base Bid), for Outfall Low Flow Pump Station, Contract No. J-117B, for a total amount of $785,482, plus applicable sales tax and freight; and B. Approve an additional Purchase Order to ConvergeOne for the purchase of optional IT hardware items (J-117B), Specification No. E-2021-1234BD (Optional Bid), for Outfall Low Flow Pump Station, Contract No. J-117B, for a total amount not to exceed $288,328, plus applicable sales tax and freight. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None INFORMATION ITEMS: 6. FY 2021-22 BUDGET UPDATE PRESENTATION 2021-1673 Originator: Lorenzo Tyner Wally Ritchie, Controller, provided a PowerPoint presentation that reviewed the FY 2021-22 budget update including revenue, rates, expenses, operating expenses, the capital improvement program, and debt service. ITEM RECEIVED AS AN: Information Item. 7. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES RESOURCE PROTECTION 2021-1672 Originator: Lan Wiborg Roya Sohanaki, Engineering Manager, provided a PowerPoint presentation that reviewed the Resource Protection Division, the pretreatment program, effectiveness of source control, the six components of resource protection, dry weather urban runoff Page 4 of 5 OPERATIONS COMMITTEE Minutes June 2, 2021 sites, and program success. ITEM RECEIVED AS AN: Information Item. 8. FOOD WASTE RECEIVING 2021-1682 Originator: Kathy Millea Mr. Herberg provided a PowerPoint presentation that gave background on food waste and the process of OC San receiving food waste, pre-processor negotiations approach, market interest, Request For Information Response, response to draft agreement, current status, project summary, and next steps. ITEM RECEIVED FOR: Information Only. DEPARTMENT HEAD REPORTS: Mr. Thompson provided a brief update on the pipe that was damaged during the I405 construction. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Berry declared the meeting adjourned at 6:01 p.m. to the meeting to be held on Wednesday, July 7, 2021 at 5:00 p.m. Submitted by: ________________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5