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Home My WebLink About05-05-2021 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, May 5, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Stacy Berry on Wednesday, May 5, 2021 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Berry stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Sandra Massa-Lavitt led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman ABSENT:Kim Nichols STAFF PRESENT: Kelly Lore, Clerk of the Board, and Josh Martinez were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Mortimer Caparas; Raul Cuellar; Tanya Chong; Brian Engeln; Tina Knapp; Jeff Mohr; Shahrzad Namini; Adam Nazaroff; Thomas Vu; and Eros Yong were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: No public comments were provided. Clerk of the Board Kelly Lore announced late communication regarding minor changes to Item No. 9 and Item No. 16. She also announced that correspondence not related to tonight's agenda was received from the International Brotherhood of Electrical Workers, Local 441 Orange County regarding Contract No. P1-128A Headquarters Complex at Plant No. 1 which was distributed to the Committee and Board of Directors and made available to the public. REPORTS: Chair Berry and General Manager Jim Herberg did not provide reports. Director of Engineering Kathy Millea provided a brief explanation of the bidding process of Project No. P1-128A. Page 1 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2021-1592 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held April 7, 2021. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 2.QUARTERLY ODOR COMPLAINT REPORT 2021-1442 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2020-21 Third Quarter Odor Complaint Report. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 3.REGIONAL ODOR AND CORROSION CONTROL SERVICES (ROCCS) PROGRAM, SPECIFICATION NO. C-2017-899BD CONTINGENCY INCREASE 2021-1579 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 A. Approve a unit price contingency increase of $0.74/gallon to the calcium nitrate contract with US Peroxide, LLC dba USP Technologies for the Regional Odor and Corrosion Control Services, Specification No. C-2017-899BD (PO 106291-OB), for July 1, 2021 through June 30, 2022, for a new total amount of $3.21/gal; for a total estimated usage of $1,071,339; and B. Approve Amendment No. 2 to the contract with Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2017-899BD (PO 106264-OB), for the period beginning July 1, 2021 through June 30, 2022, to approve an additional application service rate of $80/site per day, a field service rate of $80/site per day, and a flat surcharge delivery fee of $400 for small truck deliveries (under 2,500 gallons) for low dosage sites of ferrous chloride only, including but not limited to Crystal Cove Pump Station and Tiffany Lift Station. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 4. LIQUID FERRIC CHLORIDE SPECIFICATION NO. C-2019-1037BD CONTINGENCY INCREASE 2021-1569 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a unit price contingency of $78.70 per dry ton (13.18%) which is a $19 per dry ton (3.18%) contingency increase to the liquid Ferric Chloride Agreement with Pencco, Inc., Specification No. C-2019-1037BD, for the period beginning July 1, 2021 through June 30, 2022. New dry ton unit cost not to exceed $675.70 per dry ton. New contract estimated total is $2,027,100 plus applicable sales tax. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 5. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2021-1582 Originator: Kathy Millea Page 3 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending March 31, 2021. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 6.ORANGE-WESTERN SUB-TRUNK AND LOS ALAMITOS TRUNK SEWER REHABILITATION, CONTRACT NOS. 3-64A AND 3-64B 2020-1140 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with AECOM Technical Services, Inc. to provide construction support services for Orange-Western Sub-Trunk and Los Alamitos Trunk Sewer Rehabilitation, Contract Nos. 3-64A and 3-64B for a total amount not to exceed $610,000; and B. Approve a contingency of $61,000 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 7.ORANGE-WESTERN SUB-TRUNK AND LOS ALAMITOS TRUNK SEWER REHABILITATION, CONTRACT NOS. 3-64A AND 3-64B 2020-1238 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Cooperative Reimbursement Agreement between the Orange County Sanitation District and the City of Cypress for Pavement Slurry Seal Construction in conjunction with the Orange-Western Sub-Trunk and Los Alamitos Trunk Sewer Rehabilitation, Contract Nos. 3-64A and 3-64B, for an amount not to exceed $83,000. Page 4 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 8.CONTROL CENTER OFFICES AND DAY TRAINING ROOM REMODELING AT PLANT NO. 1, PROJECT NO. FR1-0007 2021-1432 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and File Bid Tabulation and Recommendation for Control Center Offices and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007; B. Award a Construction Contract to Thomas Solar Energy for Control Center Offices and Day Training Room Remodeling at Plant No. 1, Project No. FR1-0007, for an amount not to exceed $256,790; and C. Approve a contingency of $25,679 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 9.MACARTHUR FORCE MAIN IMPROVEMENTS, PROJECT NO. 7-68 2021-1534 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Michael Baker International, Inc. to provide engineering services for MacArthur Force Main Improvements, Project No. 7-68, for an amount not to exceed $500,000; and B. Approve a contingency of $50,000 (10%). Page 5 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 10.ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS, CONTRACT NO. FE21-00-XX 2021-1574 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Annual Professional Design Services Agreements (PDSA) with the following firms for professional engineering design and construction support services commencing July 1, 2021 with a maximum annual fiscal year contract limitation not to exceed $600,000 for each Annual Professional Design Services Agreement; and FIRM CONTRACT NO. 1 AECOM Technical Services, Inc. (AECOM) FE21-00-01 2 Arcadis U.S., Inc. (Arcadis) FE21-00-02 3 Black & Veatch Corporation (Black & Veatch) FE21-00-03 4 Brown & Caldwell FE21-00-04 5 CDM Smith, Inc. (CDM Smith) FE21-00-05 6 CIVILTEC Engineering, Inc. (CIVILTEC) FE21-00-06 7 Dudek FE21-00-07 8 GHD, Inc. (GHD) FE21-00-08 9 HDR Engineering, Inc. (HDR) FE21-00-09 10 Infrastructure Engineering Corporation (IEC) FE21-00-10 11 Kennedy Jenks Consultants, Inc. (Kennedy Jenks) FE21-00-11 12 Kleinfelder, Inc. (Kleinfelder) FE21-00-12 13 Michael Baker International, Inc. (Michael Baker) FE21-00-13 14 ProjectLine Technical Services, Inc. (ProjectLine) FE21-00-14 15 SPEC Services, Inc. (SPEC Services) FE21-00-15 16 SVA Architects, Inc. (SVA Architects) FE21-00-16 17 Tetra Tech FE21-00-17 18 Woodard & Curran, Inc. (Woodard & Curran) FE21-00-18 B. Approve two additional one-year optional extensions for each PDSA. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None Page 6 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 ABSENT:Kim Nichols ABSTENTIONS:None 11.NEWHOPE-PLACENTIA TRUNK REPLACEMENT, SEGMENT B AND SEGMENT C, CONTRACT NOS. 2-72B AND 2-72C 2021-1583 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the First Amendment to Agreement between the Orange County Sanitation District and the City of Anaheim for Construction of Water Facilities in Conjunction with the State College Boulevard Sewer Project, which increases by $513,439 the maximum reimbursement by the City of Anaheim to a new total of $1,813,439. AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None NON-CONSENT: 12.HEADQUARTERS COMPLEX AT PLANT NO. 1, CONTRACT NO. P1-128A 2021-1527 Originator: Kathy Millea Ms. Millea provided a brief introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with HDR Engineering, Inc. to provide construction support services for Headquarters Complex at Plant No. 1, Contract No. P1-128A, for an amount not to exceed $4,900,000; and B. Approve a contingency of $490,000 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None Page 7 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 ABSENT:Kim Nichols ABSTENTIONS:None Chair Berry stated that Item No. 15 would be heard prior to Item Nos. 13 and 14 at the request of staff. 15.A-SIDE PRIMARY CLARIFIERS REPLACEMENT AT PLANT NO. 2, CONTRACT NO. P2-98A 2021-1530 Originator: Kathy Millea Engineering Manager Jeff Mohr provided a PowerPoint presentation which described the project site plan at Plant No. 2 including: clarifier primary treatment, existing clarifier mechanism, primary treatment rehabilitation, project elements, needed improvements, risk management process, construction dewatering risk, work sequencing, and bid results. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for A-Side Primary Clarifiers Replacement at Plant No. 2, Project No. P2-98A; B. Award a Construction Contract to PCL Construction, Inc. for A-Side Primary Clarifiers Replacement at Plant No. 2, Contract No. P2-98A, for an amount not to exceed $111,405,880; and C. Approve a contingency of $6,684,353 (6%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 14.A-SIDE PRIMARY CLARIFIERS REPLACEMENT AT PLANT NO. 2, CONTRACT NO. P2-98A 2021-1529 Originator: Kathy Millea Jeff Mohr provided a PowerPoint presentation which described information as to the necessity of the requested professional construction services. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 8 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 A. Approve a Professional Construction Services Agreement with Black & Veatch Corporation to provide construction support services for A-Side Primary Clarifiers Replacement at Plant No. 2, Contract No. P2-98A, for an amount not to exceed $8,400,000; and B. Approve a contingency of $840,000 (10%) AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None 13.ORANGE-WESTERN SUB-TRUNK AND LOS ALAMITOS TRUNK SEWER REHABILITATION, CONTRACT NOS. 3-64A AND 3-64B 2021-1429 Jeff Mohr provided a PowerPoint presentation which provided information as to the project scope and location, unknown utility and sewage spill risks, and the close coordination with the affected local agencies. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Orange-Western Sub-Trunk and Los Alamitos Trunk Sewer Rehabilitation, Contract Nos. 3-64A and 3-64B; B. Award a Construction Contract to Steve P. Rados, Inc. for Orange-Western Sub-Trunk and Los Alamitos Trunk Sewer Rehabilitation, Contract Nos. 3-64A and 3-64B, for a total amount not to exceed $17,775,000; and C. Approve a construction contract contingency of $1,777,500 (10%). AYES:Stacy Berry, Brooke Jones, Doug Chaffee, Stephen Faessel, Ryan Gallagher, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Robert Ooten, Jesus Silva, David Shawver, John Withers and Chad Zimmerman NOES:None ABSENT:Kim Nichols ABSTENTIONS:None Page 9 of 10 OPERATIONS COMMITTEE Minutes May 5, 2021 INFORMATION ITEMS: 16.CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY2021-22 2021-1406 Originator: Kathy Millea Engineering Manager Eros Yong provided a PowerPoint presentation regarding the Capital Improvement Program (CIP) FY 2021-22 Budget update including: performance overview, 10-year net and total CIP outlay, CIP budget authority, new projects, top budget increases and decreases, project closures, projected FY 2021-22 net CIP outlay, and 20-year net CIP outlay. ITEM WAS RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Berry declared the meeting adjourned at 6:17 p.m. to the meeting to be held on Wednesday, June 2, 2021 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 10 of 10